Schoolnet

1. Schoolnet II
Welcome
Instructor:

2. Learning Goals
At the end of this workshop, you will understand how to:
•Explain how user roles impacts item access
•Create and Administer Benchmark Assessments
•Explain how test categories and test dates impact test content
and results access
•Understand best practices for creating assessment items
2

3. 3
Where can I find helpful resources ?
• DPI and Pearson have loaded a variety of helpful materials
into Schoolnet. Search Home Base in Instructional Materials to
locate:
• Quick reference cards
• End user PowerPoint presentations
• Training scripts
• Schoolnet contains screen specific help on every screen ( to
access click the )
• For hardware and software questions click System
Requirements in the footer of any screen

4. 4
Pearson K12 Technology Customer Education
Self-Paced Distance Learning: When are we training?
• Self-Paced Distance Learning, accessed via PowerSource,
• Web-based “Mastery in Minutes” training includes short tutorials that are
topic-specific for easy answers to simple tasks
• Online distance learning consists of interactive courses approximately one
hour in duration. Designed for adult learners, this type of training includes
authentic assessment, interactive storylines, and hand-drawn graphics to
engage learners.
• Unlimited access! LEAs determine who can access the materials
Authentic Assessment to evaluate
understanding of concepts
Practice throughout
the course

5. 5
What Assessment Items are available?
DPI has loaded a total of 35,919 assessment
items (as of Sept 19th
2014)
• ELA – 6,352
• Math – 13,536
• Science – 12,834
• Social Studies – 2,432
• Additionally, there are 869 passages
More items/ Passages can be created and submitted for approval to the
state. Once approved they will be available for every educator in North
Carolina.

6. 6
What Instructional Materials are
available?
DPI has loaded a total of 38,026 instructional
materials (as of sept 19th
2014)
• Curricular Units - 396
• Instructional Units– 1,545
• Lesson Plans – 12,212
• Assessments - 442
• Resources – 11,454
• External Resources – 11,977
More instructional materials can be created and submitted for approval to
the state. Once approved they will be available for every education in North
Carolina.

7. Item Types
TYPE Paper Online Clickers Notes
Multiple choice Y Y Y
T/F Y Y Some
Gridded Y Y Some
Open Response Y Y Some Can be associated with a
rubric
Inline Response Y Y N
Matching Y Y N
Hot spot -
Single
N Y N
Hot Spot –
Multiple
N Y N
Drag and Drop N Y N
Click Stick Drop N Y N
Tasks Some Y N A collection of items
7

8. Building the Item Bank
• Grouping multi-step items into reusable tasks
• Snip it tool for adding Items
• Paste from Word
• Using the html editor
• Use of express test to create placeholders
• Answer Key Only tests
• Bulk uploading Scores
8

9. Tasks
• A task is a
collection of
items that you
can reuse
• Each item can
have a different
standard and
point value
• Group items that
are part of a
project and can’t
stand alone
9

10. 10
Activity:
• Create a Task item with at least 2 activities.
• Note the difference when saving in Leadership vs Teacher role.

11. Item Visibility Options
•Determine who should have access to each item
•Enable co-authoring to create items collaboratively
•Reserve some items for district benchmarking
11

12. Process for Submitting and Approving
• Any user can submit an item, passage, or rubric to
be shared
• Users who are permissioned to do so can approve
content at their default institution
• Once the content is approved, the submitter can no
longer edit the content
12

13. • Naming conventions for assessments
For example:
• Preparing for testing
• Discuss who will do what
Including item creation, test creation, scheduling and
assigning tests, and monitoring the collection of results
13
Math 6 CDB 1 2013-2014
Math 6 CDB 1 M 2013-2014
Subject
Grade
Test title
School year
Modified
Rolling Out an Assessment Program
13

14. Restrict Teacher Access
14

15. Restrict Teacher Access
15

16. 16
Review Activity: (Creating a test)
• Create a District Benchmark containing 4-6 items (title it with
your initials). Choose 8th
Grade Math.
• Edit one item to be an Open Response item.
• Find the task item and add it to the test (hint – Advanced
Search).

17. Benchmark vs. Classroom Tests
Benchmark
•Results appear in School &
District Data and Classrooms
•Tests created at the district or
school level for the purpose of
institution-wide data collection
•Only the highest level category
used for KPI calculations
Classroom
•Results appear in only
Classrooms
•Tests created for the purpose of
classroom use
•Can be teacher-created or
selected from a pool of pre-
made tests
•My Classroom or Common
Classroom categories available
17

18. Test Category
What Type of Assessment am I creating
Test
Category
Use for Where to Find Results
My
Classroom
Check for Understandings, classroom
tests with scores for teacher use only
In Student Profile and
Classrooms
Shared
Classroom
Assessment
Assessment shared by Teachers
Tests that can be used by multiple
teachers of a course that don’t need
review at aggregate level
In Student Profile and
Classrooms
School
Assessment
End of Unit Assessments
Tests taken by students in multiple
teachers’ classes that should be viewed
at the school level either by teacher or
aggregated
Same as above plus
throughout School & District
Data with the exception of
KPIs
District
Benchmark
Baseline/Benchmark Assessments
Tests taken by all students in a course
that should be available for all reports
Same as above plus in KPI if
this is the most recent test
18

19. Understanding Test Stages
Private Draft • Visible only to the creator
Public Draft • Visible and available for editing to all users with
permission to create and edit tests
• Does not apply to teacher-created classroom tests
Ready To
Schedule
• Test content is complete and cannot be edited
• Be sure to add any new items to Item Central before
scheduling
Scheduled • The test is assigned, but has not reached the start date
• A test switches from Scheduled to In Progress
automatically when the start date is reached
In Progress • Current time is between the start date and the end date
• Automatically switches to Complete when the number of
results exceeds a certain percent of eligible test takers
(default is 85%)
Complete • The test is Complete when the current time is past the
end date or percentage hit
19

20. Scheduling at the School & District
Option Available to Description
Assign to
students
All Assign the test to a specific set of courses
Recommend
to teachers
District and
school test
administrators
Suggest this test to teachers based on
course taught. Teachers have option to
assign the test to students .
Recommend
to schools
District test
administrators
Turn over the assignment task to school
test administrators who can then assign
the test. Use this option when you do not
have sufficient knowledge of the courses
at each school to assign the tests.
School test administrators will see an
additional section titled Recommend Tests
on the Assessment Admin page. These
users must click Not Assigned to assign
these tests locally.
20

21. 21
Resume Activity
• Return to test.
• Go through test stages, Private, Public, Ready to Schedule.
• What do you need to do at Ready to Schedule stage?
• Copy test and replace the words (COPY) with ‘Recommend’.
• Schedule the ‘Recommend’ test to start immediately and
recommend to schools/courses.
• Schedule the original test to start the next day and assign
directly to courses (or Quick Assignment)

22. Assigning District Benchmarks
22

23. Assigning District Benchmarks Con’t
23

24. Teacher Assigns Recommended Test
• Click ‘No’ in the Assigned column of a
recommended test to assign it to sections
24

25. Preparing for Online Testing
• Students
- Understand available features, how to view
results, how results will be used
• Teacher or other proctors
- Access to Proctor Dashboard, online passcode,
usernames and passwords
• Computers
- Hardware and software
25

26. Printing
• Printing options available on Test Detail page
• If testing online, will some students with
accommodations test on paper?
Discuss who will print:
• Test booklet
• Answer sheets
• Answer key
• Scoring instructions or rubrics
26

27. Scanning
• Use ScanIt to scan and upload results

28. Scoring
• Score by
student
or section
28

29. 29
Resume Activity
• Return to original test (in progress and assigned to courses).
• Score open response items by sections

30. Track Completion Rates
Test administrators monitor the progress of scanning
by school and by section with Track Completion Rates.
30

31. Discussion: Implementing Assessments
• Building the item banks
- Submission/approval process
• Who will do what?
- Creating school assessments / district
benchmarks?
- Assigning / recommending?
- Scanning / printing
- Tracking data completion

32. Don’t Forget!
Navigate to the survey
and tell us what you think!

33. Welcome back
33

34. CURRICULUM MANAGER
DAY 1 PM
USE CM PPT
Use Curriculum Manager PPT
34

35. Welcome back
35

36. CUSTOM REPORTING
DAY 2
36

37. Learning Goals
• School and District Data Overview
• Distinguish between the “who” and the “what” for reporting
• Define student sets
• Build custom reports
• Publish reports
• Tag key reports
• Run course or section reports

38. DISTRICT/SCHOOL level reporting
Overview
38

39. View Key Performance Indicators
Explore the KPI Dashboard.

40. How did students perform on benchmark tests?

41. Drilling Down: Item Analysis Report
• Find a section that has district and local assessment
data
- Which skill and standard are you most concerned about for
your students?
- Which items were the most challenging for students and
what can you learn about their misunderstandings by
looking at the distractors?
- What evidence of strengths/weaknesses in curriculum,
instruction, or assessment are apparent in the data?
- What other data (student work, individual demographic
data) do you have that informs your knowledge about
student performance?
- What instructional actions will you take to differentiate
instruction based on the data?

42. Reports Available to Investigate Further
Access published reports in the Report Bank.
Districts may choose to published reports in the Report Bank.
Learn more about this in the Schoolnet II series

43. Reports Available to Investigate Further

44. Save and Access Your Own Reports
So that the data is always current, save the report parameters,
rather than the results.

45. Analysis Spreadsheet
How are my students performing across multiple data points?

46. Functionality Review
Are you familiar with the following?
• Running reports from the Report Bank and
Benchmark Dashboard
• Creating a pre-formatted report
• Creating an analysis spreadsheet
• Saving a report and viewing a saved report

47. Creating a Report
First ask yourself:
• What is my goal for this report?
• Who do I want to know about?
• What do I want to know about these students?
• What do I want to compare?

48. Compare Reports
Report 1 Report 2
Who: Students who missed
multiple days of school last year
Who: Students who performed
poorly on a standardized test
What: Standardized Test report What: Attendance report
• How do these reports differ?
• Is it likely that the same students are in both reports?
• What questions do these reports help answer?

49. Making a Complete Report
Who: Student Set
+
What: (Report Parameters + Data Constraints)
• Pre-formatted reports: Choose from a limited selection
of student sets, report parameters, and data selections, all
available in one place
• Custom reports: Define student sets, report parameters,
and data constraints separately
• Analysis spreadsheet: Begin with a student set and
define columns of data

50. The “Who”
• The “who” is your student set: a group of
students who meet pre-defined criteria.
• Example student sets include students who:
- Are enrolled in a particular class
- Are currently enrolled at your school
- Are enrolled in a special education program
- Were enrolled in 4th grade last year
- Performed poorly on a specific test

51. The “Who”
Defining a Student Set
• Create a student set:
- Manually, using a student filtering process
- Automatically, by clicking a graph or table
• The student set “box” appears in the following
locations:
- Analysis Spreadsheet
- Student Filter
- Custom Reports

52. The “Who”
Define the Student Set by Applying Filters
Filters are “and”
criteria; students
must meet all filters.

53. • Current Enrollment – Students enrolled as of today
• Total Enrollment – Students enrolled over time
Choose Total Enrollment to include all students at some
point during the school year—to evaluate how the institution
performed over time. Also, use this option during summer.
The “Who”
Enrollment Filter

54. Middle School
No Year
Specified
Enrolled
2011-2012
Female
A
DC
B
Try It Out
Use Boolean Logic

55. Try It Out
The “Who” – Define a Student Set
• Create a set of current students at a school
• Create a set of low-scoring students
• Save a student set
• Discuss enrollment selection (current vs. total)

56. The “What”
Analysis Spreadsheet
• The “what” is your data selection, the data points on which you
would like to report.
• Use your data selection to:
- Measure students across multiple assessments (such as
standardized vs. benchmark tests for same subject)
- View scores across multiple subjects and sort results to identify
students who perform better in some subjects than others
- Compare assessment data to attendance
- View demographic information (such as gender and ethnicity)
Analysis spreadsheet — The “what” is displayed in the columns and
the “who” in the rows. The student selection (“who”) is the same
regardless of the column selection (“what”).

57. The “What”
Custom Reports
For custom reports, the “what” is defined by report parameters and
data selections.
•Report parameters: Formatting (such as a table, graph, or pie chart)
and data elements (rows and columns, such as test section or score
group)
•Data constraints: Point in time (last year’s test), school, and grade
level in which the students tested

58. The “What”
Report Parameters: Grouping Data
• Use report parameters to group data using sub-rows and paging
• Use paging for both custom and pre-formatted reports
• For pre-formatted reports, page by subgroup category
Rows and sub-rows
grouped by subject
Paging by
student
subgroup

59. The “What”
Custom Report Builder
Use custom
reports to define
parameters:
•Formatting
•Rows
•Columns
•Totals

60. Use of Row and Sub Row
The row and sub-row
selection alters the
report for the same data

61. Demonstration: Building a Custom
Report

62. Try It Out: Generate a Custom Report
• Generate custom reports
- Standardized test
- Independent practice
• Try some of the options in the Benchmark Item
Analysis report
• Save a few reports for other activities

63. Analysis Spreadsheet Custom Report
• For ~<200 students
• For specific students, such
as those who did well in
reading but not math
• To see student names on
the report
• If a pre-formatted report does
not meet your needs
• For a large selection of
students
• To find patterns
• To identify instructional areas
of concern for a group of
students
Choose a Report Type

64. Publishing Reports for Others
Report Manager – Users with the report manager role can publish
reports and manage published reports:
•Save the report
•Publish the report
-School-level report managers publish to the school bank
-District-level report managers publish to a single school, a district,
or multiple schools
•Edit and retract reports
•No approval workflow

65. Saving to the Report Bank
What can you save to the Report Bank?
• Pre-formatted reports
• Student sets
• Analysis spreadsheets with students
• Analysis spreadsheets without students*
• Custom report with students (focus for today)
• Custom report without students*
* When using these items, you are prompted to
select the missing component

66. Key Reports
• Display on Schoolnet home
page
• Highlight the especially
important reports for your
institution
• Display reports from your
institution’s Report Bank only
• Tag reports as “Key Reports”
at the school level or across
all schools as part of the
publishing and contextualizing
process

67. Places to Find Reports
• Public Report Bank: Repository for published reports (published
reports are custom reports approved by an administrator for
district-wide or school-wide distribution)
• My Reports Bank: Repository for saved reports that you created
and published reports from the Report Bank that you
bookmarked
(Note: Only you can see the reports that you save.)
• Key Reports: Quick reference for published reports on the
Schoolnet home page that are tagged as “key” reports
• Related Reports: Quick reference for published reports on the KPI
detail page that are related to a specific KPI
• Benchmark Dashboard: Quick reference for published reports
that include a single test administration

68. Try It Out: Publishing Reports
• Publish reports you want to make available to
other users
• Select a few reports to tag as Key Reports
• Retract any reports you don’t want to remain
published

69. Don’t Forget!!
Navigate to the survey
and tell us what you think!
Event Number:

70. Don’t Forget!
Navigate to the survey
and tell us what you think!

71. Understanding Roles/ Operations within
Home Base
• Day 2 PM
71

72. Understanding Roles and operations
within Home Base
• Roles for Schoolnet access
• Tools and support documentation available
• How to access user management in
Powerschool
• Cautions and scenarios
• Bulk export and import role assignments
72

73. Deployment of Schoolnet – Wrap up
Discussions
• Group Discussion for next steps for
deployment/ turn around training
• Home Base planning questions (utilizes
worksheet)
73

74. ADDITIONAL RESOURCES
74

75. 75
Where can I find helpful resources ?
• DPI and Pearson have loaded a variety of helpful materials
into Schoolnet including (search Home Base in Instructional
Materials)
• Quick Reference cards
• End user PowerPoint's
• Training Scripts
• Schoolnet contains screen specific help on every screen ( to
access click the )
• For Hardware and Software questions click System
Requirements at the bottom of My Schoolnet (main start
screen)

76. Where do I find more information
• IIS webpage for further information:
http://www.ncpublicschools.org/homebase/
76

77. 77
Pearson K12 Technology Customer Education
Self-Paced Distance Learning: When are we Training?
• Self-Paced Distance Learning, accessed via PowerSource, 365/24/7
• Web-based “Mastery in Minutes” training includes short tutorials that are
topic-specific for easy answers to simple tasks.
• Online distance learning consists of interactive courses approximately one
hour in duration. Designed for adult learners, this type of training includes
authentic assessment, interactive storylines, and hand-drawn graphics to
engage learners.
• Unlimited access! LEAs determine who can access the materials
Authentic Assessment to evaluate
understanding of concepts
Practice throughout the course

78. 78
Distance Learning and Mastery in Minutes

79. Enhancement Requests and Forums
79

80. Next Steps
• Wrap up
• Questions and answers
• Evaluation
• Explore on your own site