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Outlook Tips and Tricks
Breakfast at the Desk
Overview
•   Date Type Shortcut
•   Scheduling Assistant
•   Conversation Feature
•   Lookee Loo
•   Reset Phone PIN
•   Wipe Phone Data
•   Color Coding Your Inbox
•   Retrieve Sent Message
Type Holidays
• Can’t remember a
  specific date

• Type Christmas or
  Independence Day

• Works for all fixed
  holidays
Scheduling Assistant




 • Look under the meeting tab to find the
   Scheduling Assistant

 • Right next to the Appointment button
Scheduling Assistant – Schedule View




Purple = Scheduling Conflict
Scheduling Assistant- Time Suggestion
• Outlook will suggest
  times where every
  attendee is free!

• It will also show you
  who has conflicts at
  certain times
Conversation Feature




  • If you wish, you can group all e-mails with the
    same subject together
Auto Close Message Window
                 • File

                 • Options

                 • Mail

                 • Replies and Forwards

                 • Check “Close original
                   message window when
                   replying or forwarding”
Lookee Loo Application
                 • Do you have access to
                   a shared calendar?

                 • How about your boss’
                   calendar?

                 • Check this app out!

                 • $1.99 at the App Store
Wipe Data From Phone
                • Should your phone
                  become stolen, you
                  can remotely wipe the
                  data from Outlook
                  Web Access
Wipe Data From Phone
• Access Outlook Web
  Access




• Click Options
 ▫ Top Right
Wipe Data From Phone
• Select Mobile Devices




• Select “Wipe All Data
  From Device”
Reset PIN
• Forgot your PIN to
  your voicemail???

• You can reset it in
  Outlook Web Access
Reset PIN
• Use Internet Explorer
  to access OWA

• Select Options and
  Voice Mail on the side
  panel

• Reset Your PIN
Color Code Your Inbox
• Want to have a
  quick reference
  for emails?

• Try color
  coding

• Now your boss’
  email won’t
  evade you!
How To Color Code Your Inbox
• Under the
  “View Tab”

• Click “View
  Settings”

• Click
  “Conditional
  Formatting”
How To Color Code Your Inbox
                    • Click “Add”

                    • Name the Rule

                    • Change the
                      Condition

                    • Change the
                      Font and Color
Retrieve a Sent E-mail
• Go to Sent Messages

• Double Click the
  Message

• Go to the “Info” Tab

• Click “Recall or
  Resend”
Training Resources
• http://office.microsoft.com/en-us/outlook-
  help/

• http://products.secureserver.net/email/email_o
  utlook.htm

• http://www.pcmag.com/article2/0,2817,238703
  1,00.asp
QUESTIONS

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Outlook tips and tricks

  • 1. Outlook Tips and Tricks Breakfast at the Desk
  • 2. Overview • Date Type Shortcut • Scheduling Assistant • Conversation Feature • Lookee Loo • Reset Phone PIN • Wipe Phone Data • Color Coding Your Inbox • Retrieve Sent Message
  • 3. Type Holidays • Can’t remember a specific date • Type Christmas or Independence Day • Works for all fixed holidays
  • 4. Scheduling Assistant • Look under the meeting tab to find the Scheduling Assistant • Right next to the Appointment button
  • 5. Scheduling Assistant – Schedule View Purple = Scheduling Conflict
  • 6. Scheduling Assistant- Time Suggestion • Outlook will suggest times where every attendee is free! • It will also show you who has conflicts at certain times
  • 7. Conversation Feature • If you wish, you can group all e-mails with the same subject together
  • 8. Auto Close Message Window • File • Options • Mail • Replies and Forwards • Check “Close original message window when replying or forwarding”
  • 9. Lookee Loo Application • Do you have access to a shared calendar? • How about your boss’ calendar? • Check this app out! • $1.99 at the App Store
  • 10. Wipe Data From Phone • Should your phone become stolen, you can remotely wipe the data from Outlook Web Access
  • 11. Wipe Data From Phone • Access Outlook Web Access • Click Options ▫ Top Right
  • 12. Wipe Data From Phone • Select Mobile Devices • Select “Wipe All Data From Device”
  • 13. Reset PIN • Forgot your PIN to your voicemail??? • You can reset it in Outlook Web Access
  • 14. Reset PIN • Use Internet Explorer to access OWA • Select Options and Voice Mail on the side panel • Reset Your PIN
  • 15. Color Code Your Inbox • Want to have a quick reference for emails? • Try color coding • Now your boss’ email won’t evade you!
  • 16. How To Color Code Your Inbox • Under the “View Tab” • Click “View Settings” • Click “Conditional Formatting”
  • 17. How To Color Code Your Inbox • Click “Add” • Name the Rule • Change the Condition • Change the Font and Color
  • 18. Retrieve a Sent E-mail • Go to Sent Messages • Double Click the Message • Go to the “Info” Tab • Click “Recall or Resend”
  • 19. Training Resources • http://office.microsoft.com/en-us/outlook- help/ • http://products.secureserver.net/email/email_o utlook.htm • http://www.pcmag.com/article2/0,2817,238703 1,00.asp