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Process Improvement
Proposal for Site Plan and
Appearance Review
(SPAARC)
City Council Adopted Goal:
To Improve Development Services and Design
Review
Objective:
To Make SPAARC More Efficient and Effective
as a Problem Solving, Interagency Consensus
Group Addressing Development Application
Review
Purpose of SPAARC
Historically (since 1989) :
 To insure interdepartmental
cooperation among projects and to
enhance customer service and
information sharing with the
applicant about a proposed project.
Significant Process Improvements
in Planning and Zoning
 Rule revision imposing a 120 day limitation
on Plan Commission review of a proposed
project.
 Plan Commission Rules Revision that limits
the time duration of applicant presentation
and enhances staff presentations and
recommendations.
 Issuance of weekly zoning report listing all
zoning applications received in a given week
with current status.
 Test demonstration has occurred of
three large development projects using
elements of the proposed process
improvement method for SPAARC:
Focus/Sienna, Central Street Station
Apartments and AMLI.
Proposed SPAARC Changes –
Preliminary Review
 Preliminary Site Plan Review will be a private working
session between the applicant for the proposed
project and SPAARC to be followed by a discussion
among departments without the applicant present to
coordinate preliminary City response to the proposed
project.
 All SPAARC members and the Ward Alderman will
receive site plans, elevations and a zoning analysis
one week before the preliminary site plan meeting.
 A report will be prepared and shared with the City
Council and posted on the City Web Site that will
include notes and outcomes from the preliminary site
plan review
Proposed SPAARC Review – Final
Approval and Recommendations
 Recommendations for the following
applications will occur in a formal meeting
open to the public similar to the current
process: Planned development, special uses
and major variations.
 All other final approvals would occur in an
interdepartmental working session not open
to the public but reported to the City Council
and on the City’s web site with appropriate
content and notes.
The process improvement proposal
for SPAARC will:
 Reduce the number of meetings for applicants;
 Enhance the depth of discussions between the
applicant and the City;
 Enable all relevant departments to receive plans one
week before the meeting thereby improving the quality
of review and reduce the number of meetings needed
by the applicant with individual departments.
 Make SPAARC a More Effective Problem Solving
Interagency Consensus Group.
 Produce more effective and timely communication
with Aldermen.
Questions???

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Process improvement proposal for site plan and appearance 9.5.12

  • 1. Process Improvement Proposal for Site Plan and Appearance Review (SPAARC) City Council Adopted Goal: To Improve Development Services and Design Review Objective: To Make SPAARC More Efficient and Effective as a Problem Solving, Interagency Consensus Group Addressing Development Application Review
  • 2. Purpose of SPAARC Historically (since 1989) :  To insure interdepartmental cooperation among projects and to enhance customer service and information sharing with the applicant about a proposed project.
  • 3. Significant Process Improvements in Planning and Zoning  Rule revision imposing a 120 day limitation on Plan Commission review of a proposed project.  Plan Commission Rules Revision that limits the time duration of applicant presentation and enhances staff presentations and recommendations.  Issuance of weekly zoning report listing all zoning applications received in a given week with current status.
  • 4.  Test demonstration has occurred of three large development projects using elements of the proposed process improvement method for SPAARC: Focus/Sienna, Central Street Station Apartments and AMLI.
  • 5. Proposed SPAARC Changes – Preliminary Review  Preliminary Site Plan Review will be a private working session between the applicant for the proposed project and SPAARC to be followed by a discussion among departments without the applicant present to coordinate preliminary City response to the proposed project.  All SPAARC members and the Ward Alderman will receive site plans, elevations and a zoning analysis one week before the preliminary site plan meeting.  A report will be prepared and shared with the City Council and posted on the City Web Site that will include notes and outcomes from the preliminary site plan review
  • 6. Proposed SPAARC Review – Final Approval and Recommendations  Recommendations for the following applications will occur in a formal meeting open to the public similar to the current process: Planned development, special uses and major variations.  All other final approvals would occur in an interdepartmental working session not open to the public but reported to the City Council and on the City’s web site with appropriate content and notes.
  • 7. The process improvement proposal for SPAARC will:  Reduce the number of meetings for applicants;  Enhance the depth of discussions between the applicant and the City;  Enable all relevant departments to receive plans one week before the meeting thereby improving the quality of review and reduce the number of meetings needed by the applicant with individual departments.  Make SPAARC a More Effective Problem Solving Interagency Consensus Group.  Produce more effective and timely communication with Aldermen.