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Microsoft
Excel 2007
Objective 3: Creating and
Modifying Formulas
In the Lesson you will learn
how to:
1.   Reference data in formulas
2.   Summarize data using formulas
3.   Summarize data using subtotals
4.   Conditionally summarize data using a
     formula
5.   Lookup data using a formula
6.   Use conditional logic in a formula
7.   Format or modify text using formulas, and
8.   Display and print formulas
Format or Modify Text
Using a Formula
•   Change text formats using text functions
•   Convert text into columns
•   Combine columnar text into one column
Change Text Formats Using
Text Functions
1.   Click the cell where you want the
     formula result to appear
2.   Click the Formulas tab, click the Text
     button then choose a text function to
     use
3.   In the Functions Argument box click the
     cell containing text to convert then click
     OK
Text Functions
Function Example   Converts this in   To this
                   cell A1
PROPER(A1)         roberto gonzales   Roberto Gonzales
UPPER(A1)          roberto gonzales   ROBERTO
                                      GONZALES
LOWER(A1)          ROBERTO            roberto gonzales
                   GONZALES
SUBSTITUTE(A1,    Roberto             Pedro
“Roberto”,”Pedro”
)
Convert Text into Columns
1.   Select the cell or range containing the
     text to convert
2.   Click the Data tab, then click the Text to
     columns button
3.   Follow the wizards instructions to finish
     the process
Combine Columnar Text into
One Column
1.   Click the cell where you want the
     formula result to appear
2.   Click the Formulas tab, click the Text
     button, then click CONCATENATE
3.   In the Function Arguments dialog box
     click the cell containing the first text
     string to combine, press tab, click the
     second text string cell, then click OK
Display and Print Formulas
•   Display and Hide formulas
•   Print formulas
Display and Hide Formulas
1.   Click the Formulas tab, then click the
     Show Formulas button in the Formula
     Auditing group
2.   Click the button again to hide the
     formulas
OR
1.   Press [Ctrl][`] on your keyboard
Print Formulas
1.   Display the formulas as previously
     discussed
2.   Click the Office button, point to
     Print, click the Print Preview, adjust the
     page settings as needed then click the
     Print button in the Print group

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Format and Modify Text and Display and Print Formulas

  • 1. Microsoft Excel 2007 Objective 3: Creating and Modifying Formulas
  • 2. In the Lesson you will learn how to: 1. Reference data in formulas 2. Summarize data using formulas 3. Summarize data using subtotals 4. Conditionally summarize data using a formula 5. Lookup data using a formula 6. Use conditional logic in a formula 7. Format or modify text using formulas, and 8. Display and print formulas
  • 3. Format or Modify Text Using a Formula • Change text formats using text functions • Convert text into columns • Combine columnar text into one column
  • 4. Change Text Formats Using Text Functions 1. Click the cell where you want the formula result to appear 2. Click the Formulas tab, click the Text button then choose a text function to use 3. In the Functions Argument box click the cell containing text to convert then click OK
  • 5. Text Functions Function Example Converts this in To this cell A1 PROPER(A1) roberto gonzales Roberto Gonzales UPPER(A1) roberto gonzales ROBERTO GONZALES LOWER(A1) ROBERTO roberto gonzales GONZALES SUBSTITUTE(A1, Roberto Pedro “Roberto”,”Pedro” )
  • 6. Convert Text into Columns 1. Select the cell or range containing the text to convert 2. Click the Data tab, then click the Text to columns button 3. Follow the wizards instructions to finish the process
  • 7. Combine Columnar Text into One Column 1. Click the cell where you want the formula result to appear 2. Click the Formulas tab, click the Text button, then click CONCATENATE 3. In the Function Arguments dialog box click the cell containing the first text string to combine, press tab, click the second text string cell, then click OK
  • 8. Display and Print Formulas • Display and Hide formulas • Print formulas
  • 9. Display and Hide Formulas 1. Click the Formulas tab, then click the Show Formulas button in the Formula Auditing group 2. Click the button again to hide the formulas OR 1. Press [Ctrl][`] on your keyboard
  • 10. Print Formulas 1. Display the formulas as previously discussed 2. Click the Office button, point to Print, click the Print Preview, adjust the page settings as needed then click the Print button in the Print group