WOrk Package 10 as presented at the CONVERGE Project kick-off meeting in Budapest, September 2009 (http://www.convergeproject.org)

1. WP 10 Dissemination CONVERGE KICK OFF MEETING BUDAPEST 2009

2. Covered in this session: WP 10 Description and Work Plan (20 minutes): Objectives Deliverables Work Plan Questions from TSC to the team Information needed to move forwards Selection of a logo Discussion (40 Minutes) Discussion Conclusions

3. WP 10 - Objectives Establish fast and efficient communication networks Use new communication technologies andminimize travel Ensure structured knowledge and communication management. Disseminate scientific and technological expertise Generation of a website Create a database of stakeholders and experts Establish information pathways

4. WP10 - Deliverables D44 Project website with internal (partner) and external (public) interfaces (Month 3) D45 Dissemination plan (month 6) D46 Scientific publications (ongoing) D47 Best practice tool-kit (Month 48) D48 Regular press releases through the public relations office of Partner 2 (Ongoing) D49 A film to market the project and to convey information (48) D50 EC Periodic report (Month 12, 24, 36, 48)

6. Collaborative Learning Network Participatory stakeholders Our case communities (WP5 & 6, 3 & 7) Participatory advisors (not on the board) New participants, coming with their own resources Advisory Board Main communication with these: Email Workshops Website Face to face

7. Collaborative Interest Network Interested stakeholders Community Actors Decision Makers Policy Makers Those wanting to explore C&C in its expanded form Schools Main communication with these – one-way Website Social Media Journals, Local Media Radio etc

8. Work Plan: Internal Communication Communication Channels & Expectations Email Monthly team newsletter from TSC to include a reminder of forthcoming Deliverables & Milestones, linking to the latest items published on the website and informing the team of progress made in individual WP’s. Urgent Communication Subteam communication - internal to Workpackage– team emails coordinated by WP Leader. Phone / Skype Communication within sub teams, 1:1 communication Video Conference Team meetings: hosted by TSC unless otherwise organised Subteam meetings: hosted by WP Lead participant. Face to Face: Quarterly team meetings to be attended by at least 1 representative of each participating organisation (participation can be by web if necessary) Website: Reports, publication of findings, and a running record of all communications will be hosted on the website for the team to access, which acts as frontpage for: Database- to host reports and information Wiki– team members to share expertise & experiences through wiki

9. Work Plan: External Communication Communication Channels & Expectations Email Quarterly newsletter to key stakeholders including progress update Video Conference Open meetings – the public can attend open meetings via weblink Publications in the relevant journals of each sector and region For the purpose of local media, translation into local language of reports, press releases and the overall media relationship organised by local participants Local & National Newspapers, Radio & Television etc Participants to translate and forward press releases generated by coordinator to their local media outlets Face to Face: At workshops and meetings Website: Reports, publication of findings, and a running record of all communications will be hosted via the website for the public to access, which acts as frontpage for: Database- hosting reports and information Wiki– with which certain stakeholders can interact Film on the CONVERGE project Translation to be organised by local participants in liaison with TSC where necessary – (India)

10. Work Plan: Communication Strategy On this slide draw up the communication hierarchy and get partners to name their main link for communication

11. Fostering CONVERGE’s Identity Consistency in Branding Selection of a logo

12. Questions to the team Which Video Conferencing Software do you currently use? What are your concerns regarding internal communication? Should subteam email communication be restricted? What content do you imagine will come from your WP’s to be disseminated via WP10? Which are the typical means of dissemination for this kind of research in your country and field?