An overview of the

1. Welcome
Please introduce yourself to others at your table
Put on a name tag
Complete the information on the sign-in sheet

2. CARES Charge
o Create a long-range plan to meet the community’s level
of service and protection expectations.
Operational Guidelines
o Meetings will not be conducive to the format of an open
forum or debate.
o Meetings are work sessions that allow for the free
exchange of ideas.

3. Sign-in Sheet

4. I Have a Question!
• Fill Out Form
• Call:
• 636-447-6655
• Email:
• CARES@cottlevillefpd.org
• Ask During Small
Group Work Time

5. CARES Online
o www.CARESforCFPD.com
o Like us on Facebook
o www.Facebook.com/CottlevilleFire

6. Meeting Materials
o Cover Sheet
o Agenda
o Meeting #4 Summary Documents
o Verbatim Responses
o Executive Summary
o Informational PowerPoint Presentation
o Work Activity

7. CARES Open Houses
Date Time Station Address
Tuesday, Nov. 29 4 – 8 p.m. Station #3 6310 Weldon Spring Rd.
4 – 8 p.m.
Wednesday, Nov. 30 Station #4 4340 Towers Rd.
Saturday, Dec. 3 11 a.m. – 5 p.m. Station #1 1385 Motherhead Rd.
Sunday, Dec. 4 Noon- 4 p.m. Station #2 4065 Old Hwy. 94 South

8. CARES Speakers
o Available to speak at community, church,
neighborhood and school meetings

9. CARES Meetings
Date Meeting Topic
Sept. 8 Kick-Off Meeting
Sept. 22 Staffing
Oct. 6 Equipment
Oct. 20 Operations, Facilities& Programs
Nov. 3 Fire District Finance 101
Nov. 17 Draft Community Recommendations Presented
Week of Nov. 28 - Draft Recommendations Presented
At Open Houses At Each Fire Station.
Dec. 8 Final Recommendations Presented

10. Finance 101
Chief Rob Wylie

11. Quick Review
o District Protects 38 sq miles 40,000 Residents
o We provide Fire Protection and BLS service through 2
Divisions
o 1.Code Enforcement
o Inspections / Public Education
o 2. Operations
o Emerg. Response/Training/Maintenance 4 Stations

13. Cottleville Fire District
Organizational Structure

14. RSMO 321

15. Missouri State Statute –
Income Sourcesare limited as Districts
• Fire Districts in MO
for Fire
to how income can be generated
to operate the District
• Sources Authorized by State
Statute
• Property Tax
• Sales Tax
• Fees from permits
Source: MO Revised Statutes RSMO321

16. PROPERTY TAX
o Assessed Valuation = A percentage of the
True Market Value of a Property
o Four Types of Property:
o Residential 19%
o Commercial 32%
o Agricultural 12%
o Personal Property 33 1/3%

17. Property Tax Calculation
Assessed Valuation x Tax Rate
100
Home = $200,000 Total Tax Rate = .6275 ¢
Assessed Value = $38,000 (19% x $200,000)
$38,000 x 0.6275 = $238.00 per year
100
$19.87 per month - .65 ¢ per day

18. Funding Source – Tax Rate
o 2011Real-Estate and Personal Property Tax
o General Fund
o 0.5048 ¢
o Pension
o 0.0885 ¢
o Debt Service
o 0.0342 ¢
o Total 2008 Tax Rate –0.6275 ¢ (3.6% Reduction from 2010)

19. Assessed Valuation Cottleville FPD 2011
Railroad
&
Utilities
5%
Personal 12%
Commercial
16% Residential
67%
Source: St. Charles County Assessor’s Office

20. REVENUE SOURCES
General Fund 2011
Revenue Source
3% 2%
Property Tax
Interest
Permits & Fees
97%

21. Property Tax Reassessment
o St. Charles County reassesses properties once every two
years
o Resulting in growth or decline in assessment.
o In non-reassessment years the change in assessment to a
property is nominal.
o Properties within the District experienced an average
decrease of -3.7% in the 2011 Reassessment Year.
Source: St. Charles County Assessor’s Office

22. Hancock Amendment
o Amendment 5, known as the Hancock
Amendment, was approved in 1980.
o The Amendment limits a taxing authority’s
operating revenue growth to the lesser of:
o Growth in Assessed Valuation
o Consumer Price Index (CPI)
o Excludes New Construction the First Year
Source: Article X Sections 18-24 of the Missouri
Constitution

23. Consumer Price Index
o Consumer Price Index (CPI) is a measure of
the average price of consumer goods and
services purchased by households. It is one
of several price indices calculated by national
statistical agencies.

24. Local Operating Taxes
Year Assessed Value AV Growth Reassessment
(AV) Revenue Growth
2004 $ .882 billion (CPI)
2005 $ 1.028 billion 16.5% 3.4 %
2006 $ 1.076billion 4.6 % 3.2%
2007 $ 1.211 billion 12% 2.4
2008 $ 1.240 billion 2.3 % 9% 2.3 % 2.5%
2009 $1.183 billion -4.5% 0
2010 $ 1.175 billion -6.8% 0
2011 $1.132 billion -3.6% 0
Avg. 3.0% Increase Avg. 1.6% Increase
2005-2011 2005-2011
Source: St. Charles County Assessor’s Office
CPI Data: Bureau of Labor Statistics

25. Cottleville Community Fire District
Assessed Valuation
2008
Assessed Valuation
$1.24
2007
In Billions
$1.21
2009
2010
$1.18
$1.18
2011
$1.13
Source: St. Charles County Assessor’s Office

26. Property Tax Revenue
Real Estate and Personal Property Tax Represent
the Majority of Budgeted Revenue
$8,000,000 $7,306,718
$7,000,000
$5,680,417 $5,625,510 $5,757,251 $5,657,587 $5,654,587
$6,000,000
$5,000,000
$4,000,000
$3,000,000
$2,000,000
$1,000,000
$0
2007 2008 2009 2010 2011 2012

27. Expense Growth

28. 2011 Tax Rate Breakdown
$0.0342
$0.0885
General
Pension
Bond
$0.5048
Total Rate for 2011 .6275/$100 Assessed Vale

29. Expenses

30. % of Budget Utilized for Personnel Costs
90%
90%
89%
89% 89% 89% % of Budget Utilized for
Personnel Costs
88%
*St. Charles **FH School ***St. Charles Cottleville FPD
County District County
Sheriff's Dept. Ambulance
Dist. Source:
*County Finance Director
**FHSD 2011-2012 Budget
*** SCCAD Finance Director

31. Operational
Costs:
$514,000/mo

32. Population Growth in St. Charles
County
In 1970, less than 100,000 people lived in St. Charles
County. Current U.S. Census estimates place the local
population above 353,000 with nearly 67,000 people
moving here since 2000.
More new residents moved into St. Charles County than
anywhere else in Missouri from 2008 to 2009, according
to the U.S. Census. The community attracted 5,772 new
residents in that year
Source: Economic Development Center (EDC) of St.
Charles County Missouri

33. St. Charles County experienced a 150%
increase in population from 1980 to
2010
St. Charles County Missouri
Community Development Department
Planning and Zoning Division

34. History
 2002 Discovered Growing Deficit and Dependency
on Deficit Spending
 Implemented Plan to Balance Budget, Restore GR
Budget and Eliminate Short Term Debt
 Citizens Approve Bond to Provide for Capitol Needs
of the District Relieve Pressure on GR

35. Then & Now
o Look back 25 Years 40,000
40,000
35,000
o 4 Employees
30,000
o 9,400 Resident *Approximate based 25,000
on overall County Population 20,000
o 400 Calls for Service 15,000
9,400
10,000
2,700
o Look at Today 5,000
0
400
4 47
1986
2011
o 50 Employees +115%
o 2700 Calls for Service +575%
o 40,000 Residents +325%
o Aging Demographics

36. Then & Now
o Look back 25 Years
o 1986: 0.75/$100 Assessed Value Voter Approved Tax Rate for
General Revenue
o Assessed Valuation $112,400,000
o Look at Today
o 0.5048/$100 Assessed Value Hancock Limit Tax Rate for General
Revenue *Decrease 0.24
o Assessed Valuation 1.13 Billion

37. 5 Year Plan to Balance
Budget
 2002
 Pay Cuts
 Slash Essential Spending:
Training, Public Fire Ed., Staff Positions
Zero Out Capitol Budget
 5 Year Pay Freeze
 Utilization of Bond Proceeds for Capitol Items
 Hire CPA
 Revamp Budget Procedures

38. 5 Year Plan to Balance
Budget
Results:
New Administration in 2005
Improved Budget Procedures
• Spending Controls
• Balanced Budget in 2006
• Budget Operating Reserve in 2007,2008,2009,2010
• Earmarking Operating Reserve Funds
• Inclusive Budget Planning
• Multi-Year Labor Agreements
• 2011 Pay Concessions

39. 5 Year Plan to Balance Budget
 Lasting Results in 2011:
 Key Essential Function Categories not Restored
 Staff Reductions not Restored
 New Construction Growth in the District Stalled
 Nominal Economic Conditions

40. 2008
• Economy Tanks
• Development Stops
• Assessments Drop 2008
$1.24
• Expenses Increase 2007
• Revenues Drops & $1.21
Level 2009
2010
$1.18
$1.17
2011
$1.13

41. 10Year Budget Projection
Millions 2.5
2
1.5
1
0.5
0
-0.5 2005 2006 2007 2008 2009 2010 2011 *2012 *2013 *2014 *2015
-1
-1.5
-2
-2.5
Budget Surplus (Deficit) Operating Reserve Balance(Savings Account)
*Projected
Source: Botz & Deal, CPA
Rogden & Assoc., CPA

42. Looking at Biggest Expense
Categories
Personnel Costs: 89% of Budget
• Wages: Firefighter- $22.53/HR. Works 56hrs/week (increased a total
of $0.23/hr. over last 10 years)
• Health Insurance: Average Rate Increases of 12-15% Annually
Offset Premium Increase of 25-35% by Shifting Additional Payment
Responsibility to Employees(Higher Co-Pays, Lower Drug Benefit,
Employee Responsible Higher Deductibles
Workers Comp. Insurance: Employee Wellness Plan and Commitment to
Safety Practices Resulted in Very Low Experience Mod. And Reduction in
Premiums of nearly $10,000

43. Wage Comparison in St. Charles
County
$50.00
$25.85
$24.08 $23.41 $23.41
$22.53
$17.19
$- $15.11
Current Hourly Rate of Paid
Fire Organizations

44. Looking at Biggest Expense
Categories
Personnel Costs: (Continued)
• Sick Time: 37% Under Budget YTD 2011
• Un-Scheduled Overtime: 26% Under Budget YTD 21011
Schedule Modification to 48/96
Budget Awareness
Modification of Work Rules

45. 575%
From 1986 to 2010
325%
115%
Population Demand Number of
for Service Responders

46. 2005-2011
28%
Avg. -.2%
In Last 5 Years
Avg. 1.6%
In Last 5 Years
Expenses Revenue Assessed Value

47. 1986
2036

48. Being Proactive

49. Being Proactive
• Address the Issues
• Long Range Projections
• Voluntary Pay Concessions
• Pay Freeze
• Seek Public Input
• What Does Community See as Important
• What Level of Service is Acceptable
• Formulate a Plan
• Take Community Input & Staff Recommendations to Elected
Officials and the Public

50. What’s Next?
• Community Input
• What Do You Want Your Fire District to
Look Like?
• What Does Community Deserve?
• Are We Reflective of the Community We
Serve?

51. Small Group Work Activity

52. Select Recorder & Spokesperson
o Recorder Responsibilities
o Complete the requested information on your
group’s worksheet
o Spokesperson Responsibilities
o Facilitate Discussion
o Keep Group Focused/On Task
o Report Group’s Information

53. Complete the Worksheet
o Make sure the information recorded on the
worksheet reflects consensus of the group
o Monitor progress to complete the
worksheet in allotted time
o Only the group recorder’s worksheet will
be collected

54. Small Group Work Activity
o Task #1
o Based on the information provided in tonight’s
presentation, what most surprised you? What
most concerned you?
o Biggest Surprise:
o Biggest Concern:

55. Small Group Work Activity
o Task #2
o Based upon the information your group
learned about the Cottleville Fire Protection
District’s financial situation, what options
should be considered to address future
financial challenges?

56. Small Group Work Activity
o Task #3
o What additional questions does your group
have about the District’s finances?

57. Work Activity Reporting
o What was your group’s biggest surprise?
o What is one option your group thinks
should be considered to address future
financial challenges?

58. Thank You!
Next Meeting: Nov. 17
Topic: Draft Recommendations