Going Virtual: We've Got to Start Meeting Like This

© 2020 NetSpeed Learning Solutions. All rights reserved. 1
Going Virtual
We’ve got to Start
Meeting Like This!
September 10, 2020

Objectives
• Design virtual meeting agendas with participant
engagement in mind.
• Minimize multitasking and increase focus during
your virtual meetings.
• Increase your virtual presence
with skilled use of a webcam.
• Take away a
Virtual Meeting Checklist.

Tweet
#virtualmeetings
#NSLSLive

Types of Virtual Meetings
• Client or coaching conversations with 2 – 4
people in attendance
• Small working group or project meetings
• Online presentations with
chat or Q & A
• Facilitated online training
with interactive exercises
• Large web conferences
with several presenters plus the audience

Types of Virtual Meetings
• Which of these types of virtual meetings have
you attended or led?
• Which type of virtual meeting is most common
for you lead?

25 million
Meetings held
per day

$37 billion per year
Money wasted on
unproductive meetings

Time in Virtual Meetings
How much time did you spend attending virtual
meetings last week?
• 1 – 5 hours
• 6 – 10 hours
• 11 – 15 hours
• 16 – 20 hours
• 20+ hours

Best/Worse
What were the best and worst aspects of the
virtual meetings you attended?

39%
The number of participants
who say they have dozed off
in a virtual meeting.

PEPPER
Purposeful
Engaging
Productive
Personal
Encouraging
Results-oriented

Purpose
What is one burning
question you have about
leading a virtual meeting?

Set purposeful meeting objectives,
focused on results
Purposeful

Brainstorm ideas for the next marketing campaign
Purposeful

Brainstorm 10 ideas for the August marketing
campaign -- Select the top 3 ideas for further
research
Purposeful

Purposeful Meeting Objectives:
• Include concrete targets
or results
• Clarify what types of thinking
you require of participants
• Guide the activities and
interaction to be included
in an agenda
Purposeful

Plan the agenda and send it out in advance.
Include relevant information:
• Attendees
• Background Information
• Timing
• Topics
• Activities/Interaction
What else should you include in a
virtual meeting agenda?
Purposeful

https://netspeedlearning.com/contact/?p=vl&r=meetingplan
Purposeful

How often do you
multitask when
attending a
virtual meeting?
Why?
Engaging

Leverage the interaction
tools in your meeting
platform
What is your favorite
interaction tool?
Engaging

Facilitate interactive discussion
• Virtual Round Robin
• Directed Chat Conversation
• Popcorn (Think First)
• Poll and Probe
Engaging

• Schedule on the quarter hour, if possible
• Begin and end on time
• Assign a timekeeper
• Check progress against
planned agenda
• Ask permission if more time
is needed
• Assign facilitators to specific segments
Productive

In this geographically-distanced work environment,
people crave human connection.
Personal

If you wanted your virtual
meetings to be personal or
connected, what actions
would you take?
Personal

Personal

Building Virtual Presence
• Reduced ambiguity
• Increased connection
• Reduced conflict
• Less multitasking

How ready are you to
be on web camera as a
facilitator in a virtual
meeting?
Personal

Video Tips
• Keep your background personal but neat
• Place yourself before a wall not a window
• Center your head and shoulders in the camera
• Ensure diffuse light
shines on your face
• Close window blinds
• Avoid rocking or
sudden movements

Encouraging
Appreciative
Celebrating

People want to be seen, heard, and celebrated.
End every virtual
meeting on a
positive note.
Encouraging

Successfully producing the desired or
intended result
How can you validate
the effectiveness of
your virtual meetings?
Results-oriented

• Tangible and intangible objectives
• Desired level of participation
• Productive use of time
• Attitude or mood
• Action plans or tasks
• Skilled use of technology
Results-oriented

• What worked?
• What should be changed?
• How did the technology help
or hinder?
• How do you feel as we
wrap up?
• What else did you hope
to accomplish?
Results-oriented

Trends
With the rapid move to virtual
meetings, will we ever return
to normal?
• Yes, as soon as we can
• No, we will never go back
• Neutral, I have no idea

42© 2020 NetSpeed Learning Solutions. All rights reserved.
Web Conference
Essentials
October 2020
https://netspeedlearning.com/virtual-learning/essentials/
Virtual Facilitator
Trainer Certification
November 2020
https://netspeedlearning.com/virtual-learning/facilitation/
Upcoming Courses

Take Action
Share one insight or
action you intend to
take now.

44© 2020 NetSpeed Learning Solutions. All rights reserved.
• Download the Virtual Meetings Checklist
• Download the Virtual Meetings Infographic
• $350 discount on the November VFTC
• 10% discount on the
October Web Conference
Essentials course
• Use promo code “Go Virtual”
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Going Virtual: We've Got to Start Meeting Like This

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