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Access 2016 module 1 ppt presentation
1.
1 Access 2016 Module
1 Getting Started with Access 2016
2.
2 • Understand relational
databases • Explore a database • Create a database • Create a table • Create primary keys • Relate two tables • Enter data • Edit data Module Objectives © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
3.
3 • Relational database
software • Data organized into lists • Examples – customers, products, vendors, employees • Access provides tools that allow • Sorting, grouping, analyzing and reporting data in many different ways Understand Relational Databases (Slide 1 of 3) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
4.
4 • Duplicate data
minimized • Information is more accurate, reliable and consistent • Data entry is faster and easier • Data can be viewed and sorted in many ways • Information is more secure • Data can be shared and edited by several users simultaneously Understand Relational Databases (Slide 2 of 3) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
5.
5 Understand Relational Databases
(Slide 3 of 3) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use. Excel vs. Access Comparison
6.
6 • Can start
Access in different ways • Database contains different objects • Tables • Queries • Forms • Reports • Navigation Pane displays objects Explore a Database (Slide 1 of 3) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
7.
7 Explore a Database
(Slide 2 of 3) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use. Objects in a database
8.
8 Explore a Database
(Slide 3 of 3) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use. Access objects and their purpose
9.
9 • Use an
Access template (sample database) or create a blank database • Table Design View • provides the most options for defining fields • Datasheet View • spreadsheet-like view of the data in a table • Data type • Characteristic of a field Create a Database (Slide 1 of 2) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
10.
10 Data types Create a
Database (Slide 2 of 2) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
11.
11 • Essential tasks •
Define the fields • Select data type for each field (e.g., numbers, text, dates) • Name the table • Determine how the table will participate in the relational database • Identify primary key • Field that contains unique data for each record Create a Table (Slide 1 of 2) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
12.
12 Important database terminology Create
a Table (Slide 2 of 2) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
13.
13 • Primary key
field • Contains data that uniquely identifies each record - No two records can have the exact same entry in primary key field • Helps relate one table to another - One-to-many relationship (one record in one table relates to many records in another table) Create Primary Keys (Slide 1 of 2) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
14.
14 Creating a primary
key field Create Primary Keys (Slide 2 of 2) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
15.
15 • Create a
one-to-many relationship • Use a common field to relate tables • Primary key is the “one” side of the relationship • Foreign key is the “many” side of the relationship • One-to-many line shows the link with a “1” on the one side and an infinity symbol on the many side • In Datasheet view, subdatasheet shows related records (records in the many table) Relate Two Tables (Slide 1 of 2) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
16.
16 Relate Two Tables
(Slide 2 of 2) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use. Creating a one-to-many relationship
17.
17 • Focus • Which
data you would enter or edit if you started typing • Options for changing focus • [Tab] • [Enter] • Navigation buttons: Previous record Next record Enter Data (Slide 1 of 2) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
18.
18 Navigation mode keyboard
shortcuts Enter Data (Slide 2 of 2) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
19.
19 • Access automatically
saves new data and changes to existing data as soon as you move to another record OR close the datasheet • To change the contents of an existing record, navigate to the field you want to change and type the new information • Press [Esc] • Once to remove the current field’s editing changes • Twice to remove all changes to current record Edit Data (Slide 1 of 2) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
20.
20 Edit mode keyboard
shortcuts Edit Data (Slide 2 of 2) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
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