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Word 2016 module 1 ppt presentation

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Word 2016 module 1 ppt presentation

  1. 1. 1 Word 2016 Module 1 Creating Documents with Word 2016
  2. 2. 2 • Understand word processing software • Explore the Word window • Start a document • Save a document • Select text • Format text using the Mini toolbar and the Ribbon • Use a document template • Navigate a document Module Objectives © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole in in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
  3. 3. 3 • A word processing program is software that allows you to enter, edit, and format text and graphics • The files you create using Word are called documents Understand Word Processing Software (Slide 1 of 3) . © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole in in part, except for use as permitted in a license
  4. 4. 4 Understand Word Processing Software (Slide 2 of 3) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole in in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use. • A report created using Word
  5. 5. 5 • Plan a document before you create it • The purpose of and audience for a document determine its design Understand Word Processing Software (Slide 3 of 3) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole in in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
  6. 6. 6 • The Word program window opens and displays a blank document in Print Layout view Explore the Word Window (Slide 1 of 7) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole in in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
  7. 7. 7 • The insertion point indicates where text appears when you type • The mouse pointer changes shape depending on its location in the Word program window • Each pointer is used for a different purpose • A Screen Tip appears when you point to a button or element in the Word program window Explore the Word Window (Slide 2 of 7) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole in in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
  8. 8. 8 • Quick Access toolbar contains frequently used commands and is customizable • The Ribbon Display Options button hides or shows the Ribbon and tabs, the resizing buttons, and the program. • The Ribbon contains tabs • Tabs include buttons for commands related to editing and formatting documents • Commands are organized in groups Explore the Word Window (Slide 3 of 7) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole in in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
  9. 9. 9 • The Word program window • Title bar displays the program and document names • File tab provides access to Backstage view, which contains commands related to managing and sharing documents: -Create, open, save, and print a document -Share a document -Access Word Options dialog box • The Tell Me box is used to find a command or access the Word Help system • The Share button saves a document to the Cloud Explore the Word Window (Slide 4 of 7) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole in in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
  10. 10. 10 • The Word program window (cont.) • Document window displays the current document • Rulers show margin, tab, and indent settings • Scroll bars are used to display different parts of the document in the document window Explore the Word Window (Slide 5 of 7) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole in in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
  11. 11. 11 • The Word program window (cont.) • Status bar shows page information, the location of the insertion point, and the on/off status of several Word features • Status bar includes: - View buttons - Zoom level button and Zoom slider Explore the Word Window (Slide 6 of 7) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole in in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
  12. 12. 12 Explore the Word Window (Slide 7 of 7) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole in in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use. • Common mouse pointers in Word
  13. 13. 13 • Begin a new document by typing in a blank document in the document window • Memo text in a document window Start a Document (Slide 1 of 2) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole in in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
  14. 14. 14 • Automatic features that appear as you type in Word Start a Document (Slide 2 of 2) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole in in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
  15. 15. 15 • To store a document permanently, you must save it as a file • When you save a file you give it a name, called a filename, and indicate the location to store the file • Saving a file allows you to close the file and open it later for editing or printing Save a Document (Slide 1 of 3) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole in in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
  16. 16. 16 • Save a file for the first time using the Save button on the Quick Access toolbar or the Save command on the File tab • Assign a filename and a file location to a document using the Save As dialog box Save a Document (Slide 2 of 3) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole in in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
  17. 17. 17 • Save As dialog box buttons Save a Document (Slide 3 of 3) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole in in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
  18. 18. 18 • Text selected in the memo Select Text (Slide 1 of 2) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole in in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
  19. 19. 19 • Methods for selecting text Select Text (Slide 2 of 2) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole in in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
  20. 20. 20 • Includes the most commonly used text and paragraph formatting commands • Mini toolbar Format Text Using the Mini Toolbar and the Ribbon (Slide 1 of 2) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole in in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
  21. 21. 21 • Buttons on the Mini toolbar Format Text Using the Mini Toolbar and the Ribbon (Slide 2 of 2) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole in in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
  22. 22. 22 • A template helps you create a formatted document quickly • A template is a formatted document that contains placeholder text • You replace the placeholder text with your own text and save the file with a new filename • Word includes templates for faxes, letters, reports, brochures, and other types of documents Use a Document Template (Slide 1 of 3) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole in in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
  23. 23. 23 • New screen in Backstage view Use a Document Template (Slide 2 of 3) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole in in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
  24. 24. 24 • Using the Undo, Redo, and Repeat commands • Reverse the last action with the Undo button • Restore a change that you reversed with the Redo button • Repeat a change with the Repeat command on the Edit menu Use a Document Template (Slide 3 of 3) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole in in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
  25. 25. 25 • Word Zoom feature • Enlarge document for a close-up view • Reduce document for an overview of the layout • Use tools in the Zoom group on the View tab Navigate a Document (Slide 1 of 3) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole in in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
  26. 26. 26 • Replacement text and the Zoom slider Navigate a Document (Slide 2 of 3) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole in in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use. .
  27. 27. 27 • Using Word document views • Print Layout view • Read Mode view • Web Layout view • Outline view • Draft view Navigate a Document (Slide 3 of 3) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole in in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.

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