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Need to Know Office 365
Webinar
May 2018
@directorcia
http://about.me/ciaops
Web cast has started
Web cast is being recorded
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For questions after the event:
Email : director@ciaops.com
Twitter : @directorcia
Webinar recordings at:
www.ciaopsacademy.com
Free access for CIAOPS patrons
Please:
- Turn off your mobile
- Turn off your email
- Have somewhere to
take notes
Questions here
Agenda
- Office 365 Update
- Data Loss Prevention (DLP)
- Q & A
May 2018 Office 365 Need to Know Webinar
News
• Increase in SharePoint Online storage allocation
• https://techcommunity.microsoft.com/t5/SharePoint-Blog/Increase-in-SharePoint-Online-storage-
allocation/ba-p/187617
• Forms goes general availability
• https://techcommunity.microsoft.com/t5/Microsoft-Forms-Blog/Microsoft-Forms-is-Enterprise-Ready-
now/ba-p/186748
• Introducing Microsoft Training services
• https://techcommunity.microsoft.com/t5/SharePoint-Blog/Introducing-Microsoft-Training-Services/ba-
p/195732
• What’s new for your intranet in Office 365
• https://techcommunity.microsoft.com/t5/SharePoint-Blog/What-s-new-for-your-intranet-in-Office-365/ba-
p/194168
• New OneDrive capabilities
• https://techcommunity.microsoft.com/t5/OneDrive-Blog/New-Capabilities-for-OneDrive-Announced-Today-
at-SharePoint/ba-p/194181
Data Loss
Prevention
(DLP)
“How likely do you think the following privacy breach risks are?*”
Intentional 3rd
Party Breach
Accidental 3rd
Party Breach
Intentional
Employee
Breach
Accidental
Employee
Breach
External
Hackers
*Society of Corporate Compliance and Ethics and Health Care Compliance Association - Survey of 518 professionals
Detect ProtectClassify Monitor
C L O U DD E V I C E S O N P R E M I S E S
Comprehensive protection of sensitive data throughout the lifecycle – across
devices, apps, cloud services and on-premises
Microsoft’s approach to information protection
DETECT
PROTECT
CLASSIFYMONITOR
MICROSOFT’S
INFORMATION
PROTECTION
SOLUTIONS
WINDOWS INFORMATION PROTECTION
Separate personal vs. work data on Windows 10 devices and
prevent work data from traveling to non-work locations
OFFICE 365 ADVANCED SECURITY MANAGEMENT
Visibility into Office 365 app usage and potential
data abuse
MICROSOFT CLOUD APP SECURITY
Visibility into 15k+ cloud apps, data access & usage,
potential abuse
MESSAGE ENCRYPTION
Send encrypted emails in Office 365 to anyone –
inside or outside of the company
CONDITIONAL ACCESS
Control access to files based on policy, such as identity,
machine configuration, geo location
OFFICE APPS
Protect sensitive information while working in Excel, Word,
PowerPoint, Outlook
AZURE INFORMATION PROTECTION
Classify, label & protect files – beyond Office 365, including
on-prem & hybrid
OFFICE 365 DLP
Prevent data loss across Exchange Online, SharePoint Online,
OneDrive for Business
ISV APPLICATIONS
Enable ISV partners to consume labels, apply protection
OFFICE 365 ADVANCED DATA GOVERNANCE
Apply retention and deletion policies to sensitive and
important data in Office 365
SHAREPOINT & GROUPS
Protect files in libraries and lists
MICROSOFT’S INFORMATION PROTECTION SOLUTIONS
PCs, tablets, mobile
Office 365 DLP
Windows Information Protection
& BitLocker for Windows 10
Azure Information Protection
Exchange Online, SharePoint
Online & OneDrive for Business
Highly regulated
Intune MDM & MAM for
iOS & Android
Microsoft Cloud App Security
Office 365 Advanced Data Governance
Datacenters, file
shares
Azure 3rd-Party SaaS
Information protection solutions
O F F I C E 3 6 5D E V I C E S C L O U D S E R V I C E S , S A A S
A P P S & O N - P R E M I S E S
Office 365 Cloud App Security
Business1 Enterprise2
Business
Business
Essentials
Business
Premium
ProPlus K1 E1 E3 E5
Estimated retail price per user per month $AUS (with annual commitment) $13.20 $7 $17.50 $19.14 $5.60 $11.20 $29.60 $48.84
Standard
Services
Install Office on up to 5 PCs/Macs + 5 tablets + 5 smartphones per user Business3 Business3 ProPlus4 ProPlus4 ProPlus4
Access to Office apps and documents from all major smartphones and iPad ⚫ ⚫ ⚫ ⚫ ⚫
OneDrive for Business – 1 TB personal online document storage ⚫ ⚫ ⚫ ⚫ ⚫ ⚫ ⚫
Office Online – Create/view/edit rights for online versions of core Office apps for
collaborating on documents
⚫ ⚫ ⚫ ⚫ ⚫ ⚫ ⚫ ⚫
Sway for Office 3655 ⚫ ⚫ ⚫ ⚫ ⚫ ⚫ ⚫ ⚫
Sites - team collaboration & internal portals (SharePoint) ⚫ ⚫ ⚫ ⚫ ⚫ ⚫
Private social networking (Yammer) ⚫ ⚫ ⚫ ⚫ ⚫ ⚫
Email - 50 GB email, contacts, shared calendars (Exchange) ⚫ ⚫ Kiosk (2GB) ⚫ ⚫ ⚫
Meetings & communications - Web conferencing, IM, video, presence (Skype for Business) ⚫ ⚫ ⚫ ⚫ ⚫
Advanced
Services
On-premises Active Directory synchronization for single sign on ⚫ ⚫ ⚫ ⚫ ⚫ ⚫ ⚫ ⚫
Mobile Device Management (MDM) for Office 3656 ⚫ ⚫ ⚫ ⚫ ⚫ ⚫ ⚫ ⚫
Access to equivalent on-premises server workloads (Exchange Server, SharePoint Server,
Skype for Business Server)
⚫ ⚫ ⚫
Upcoming services: Office 365 Video ⚫ ⚫ ⚫
Legal compliance & archiving needs for email – archiving, eDiscovery, mailbox hold ⚫ ⚫
Information protection – message encryption, rights management, data loss prevention ⚫ ⚫
Enterprise Voice w/Skype for Business (on-prem only)7 ⚫
Equivio Analytics for eDiscovery, Secure Attachments and URLs, Access Control ⚫
End User and Organizational Analytics ⚫
Cloud PBX ⚫
PSTN Conferencing ⚫
Features (new in blue)
Office 365
BP
Microsoft 365
Business
Microsoft 365
E3
Microsoft 365
E5
Estimated retail price per user per month $USD (with annual commitment) $17.49 $28.07 $49.06 $89.21
Maximum number of users 300 300 unlimited unlimited
Office Apps Install Office on up to 5 PCs/Macs + 5 tablets + 5 smartphones per user (Word, Excel, PowerPoint, OneNote,
Access), Office Online
Business Business ProPlus ProPlus
Email & Calendar Outlook, Exchange Online 50GB 50GB unlimited unlimited
Chat-based
Workspace, Meetings
Microsoft Teams, Skype For Business ⚫ ⚫ ⚫ ⚫
File Storage OneDrive for Business 1 TB 1 TB unlimited unlimited
Social, Video, Sites Yammer, SharePoint Online, Planner ⚫ ⚫ ⚫ ⚫
Stream ⚫ ⚫ ⚫
Business Apps Scheduling Apps – Booking, StaffHub ⚫ ⚫ ⚫ ⚫
Business Apps – Outlook Customer Manager, MileIQ1 Business center2, Listings2, Connections2, Invoicing2
⚫ ⚫
Threat Protection Microsoft Advanced Threat Analytics, Device Guard, Credential Guard, App Locker, Enterprise Data Protection, ⚫ ⚫
Office 365 Advanced Threat Protection ⚫ ⚫
Windows Defender Advanced Threat Protection ⚫
Office 365 Threat Intelligence ⚫
Identity & Access
Management
Azure Active Directory - SSPR Cloud Identities, MFA, SSO >10 Apps ⚫ ⚫ ⚫
Azure Active Directory - Conditional Access, SSPR Hybrid Identities, Cloud App Discovery, AAD Connect Health ⚫ ⚫
Credential Guard and Direct Access ⚫ ⚫
Azure Active Directory Plan 2 ⚫
Device & App
Management
Microsoft Intune, Windows AutoPilot ⚫ ⚫ ⚫
Microsoft Desktop Optimization Package, VDA ⚫ ⚫
Information
Protection
Unlimited Exchange Archiving3, Office 365 Data Loss Prevention*, Azure Information Protection Plan 1 ⚫ ⚫ ⚫
Azure Information Protection Plan 2, Microsoft Cloud App Security, O365 Cloud App Security ⚫
On-Prem CAL Rights ECAL Suite (Exchange, SharePoint, Skype, Windows, SCCM, Win. Rights Management) ⚫ ⚫
Compliance Litigation Hold, eDiscovery, Compliance Manager, Data Subject Requests ⚫ ⚫ ⚫
Advanced eDiscovery, Customer Lockbox, Advanced Data Governance ⚫
Analytics Power BI Pro, MyAnalytics ⚫
Voice PSTN Conferencing, Cloud PBX ⚫
[1] Available in US, UK, Canada; [2] Currently in public preview in US, UK, Canada; [3] Unlimited when auto-expanding turned on *Data Loss Prevention Features will be available summer 2018
Detailed comparison of plans
Why do organizations need DLP?
Balancing user
productivity and risk
Powerful protection that’s easy to turn on
Centralized location to manage policies, protection
insights, and investigate matches
Policies configured once and applied across Office
365 services and client end-points
Define the data you want to protect using custom
sensitive types
Consistent policies and experiences across other
compliance capabilities
Built-in Policies &
Templates
Usage-driven
recommendations
Quick and easy to get started
Intent driven configuration with guided
step-by-step wizards
Surface most common capabilities with
full control just a click away
Conditions & Exceptions describe what the
content looks like (or doesn’t look like), and
what events to look for.
Actions define what type of automatic
remediation you want to take when the
conditions match
User notifications & overrides define what
the user sees, and if they have the ability to
override with a business justification
Incident reports trigger email notifications or
Alerts based upon severity of event
May 2018 Office 365 Need to Know Webinar
Protectsensitive documentsfrom
being accidentlyshared outside
your organization
Nocodingrequired; simply upload
sample documentstocreate
fingerprints
Scan emailand attachments to
lookforpatterns that match
documenttemplates
DLP document fingerprinting
May 2018 Office 365 Need to Know Webinar
Smart Reports
Investigate and
Remediate Personal Information.docx
DLP Incident report
DLP alerts and notification
Incident Level
View Personal Information.docx
DLP Incident report
Demo
http://aka.ms/dlpsensitivetypes
Resources
• Overview of DLP - https://support.office.com/en-us/article/Overview-of-data-loss-prevention-
policies-1966b2a7-d1e2-4d92-ab61-42efbb137f5e
• Create a DLP policy from a template - https://support.office.com/en-us/article/Create-a-DLP-
policy-from-a-template-59414438-99f5-488b-975c-5023f2254369
• What the DLP policy template includes - https://support.office.com/en-us/article/What-the-
DLP-policy-templates-include-c2e588d3-8f4f-4937-a286-8c399f28953a
• Office 365 Compliance - https://technet.microsoft.com/en-au/library/office-365-compliance.aspx
• What sensitive information types look for - https://support.office.com/en-us/article/What-the-
sensitive-information-types-look-for-fd505979-76be-4d9f-b459-abef3fc9e86b
• Office 365 DLP Document Finger Printing - http://blog.ciaops.com/2018/05/office-365-dlp-
document-finger-printing.html
CIAOPS Resources
• Blog – http://blog.ciaops.com
• Free SharePoint Training via email – http://bit.ly/cia-gs-spo
• Free Office 365, Azure Administration newsletter – http://bit.ly/cia-o365-tech
• Free Office 365, Azure video tutorials – http://www.youtube.com/directorciaops
• Free documents, presentations, eBooks – http://docs.com/ciaops
• Office 365, Azure, Cloud podcast – http://ciaops.podbean.com
• Office 365, Azure online training courses – http://www.ciaopsacademy.com
• Office 365 and Azure community – http://www.ciaopspatron.com
Twitter
@directorcia
Facebook
https://www.facebook.com/ciaops
Email
director@ciaops.com
Skype for Business
admin@ciaops365.com
Get access to the latest
information by becoming a
Patron
http://www.ciaopspatron.com
May 2018 Office 365 Need to Know Webinar
That’s all folks!
Thanks for attending

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May 2018 Office 365 Need to Know Webinar

  • 1. Need to Know Office 365 Webinar May 2018 @directorcia http://about.me/ciaops
  • 2. Web cast has started Web cast is being recorded If you can’t hear anything check your speaker settings
  • 3. For questions after the event: Email : director@ciaops.com Twitter : @directorcia
  • 5. Please: - Turn off your mobile - Turn off your email - Have somewhere to take notes
  • 7. Agenda - Office 365 Update - Data Loss Prevention (DLP) - Q & A
  • 9. News • Increase in SharePoint Online storage allocation • https://techcommunity.microsoft.com/t5/SharePoint-Blog/Increase-in-SharePoint-Online-storage- allocation/ba-p/187617 • Forms goes general availability • https://techcommunity.microsoft.com/t5/Microsoft-Forms-Blog/Microsoft-Forms-is-Enterprise-Ready- now/ba-p/186748 • Introducing Microsoft Training services • https://techcommunity.microsoft.com/t5/SharePoint-Blog/Introducing-Microsoft-Training-Services/ba- p/195732 • What’s new for your intranet in Office 365 • https://techcommunity.microsoft.com/t5/SharePoint-Blog/What-s-new-for-your-intranet-in-Office-365/ba- p/194168 • New OneDrive capabilities • https://techcommunity.microsoft.com/t5/OneDrive-Blog/New-Capabilities-for-OneDrive-Announced-Today- at-SharePoint/ba-p/194181
  • 11. “How likely do you think the following privacy breach risks are?*” Intentional 3rd Party Breach Accidental 3rd Party Breach Intentional Employee Breach Accidental Employee Breach External Hackers *Society of Corporate Compliance and Ethics and Health Care Compliance Association - Survey of 518 professionals
  • 12. Detect ProtectClassify Monitor C L O U DD E V I C E S O N P R E M I S E S Comprehensive protection of sensitive data throughout the lifecycle – across devices, apps, cloud services and on-premises Microsoft’s approach to information protection
  • 13. DETECT PROTECT CLASSIFYMONITOR MICROSOFT’S INFORMATION PROTECTION SOLUTIONS WINDOWS INFORMATION PROTECTION Separate personal vs. work data on Windows 10 devices and prevent work data from traveling to non-work locations OFFICE 365 ADVANCED SECURITY MANAGEMENT Visibility into Office 365 app usage and potential data abuse MICROSOFT CLOUD APP SECURITY Visibility into 15k+ cloud apps, data access & usage, potential abuse MESSAGE ENCRYPTION Send encrypted emails in Office 365 to anyone – inside or outside of the company CONDITIONAL ACCESS Control access to files based on policy, such as identity, machine configuration, geo location OFFICE APPS Protect sensitive information while working in Excel, Word, PowerPoint, Outlook AZURE INFORMATION PROTECTION Classify, label & protect files – beyond Office 365, including on-prem & hybrid OFFICE 365 DLP Prevent data loss across Exchange Online, SharePoint Online, OneDrive for Business ISV APPLICATIONS Enable ISV partners to consume labels, apply protection OFFICE 365 ADVANCED DATA GOVERNANCE Apply retention and deletion policies to sensitive and important data in Office 365 SHAREPOINT & GROUPS Protect files in libraries and lists MICROSOFT’S INFORMATION PROTECTION SOLUTIONS
  • 14. PCs, tablets, mobile Office 365 DLP Windows Information Protection & BitLocker for Windows 10 Azure Information Protection Exchange Online, SharePoint Online & OneDrive for Business Highly regulated Intune MDM & MAM for iOS & Android Microsoft Cloud App Security Office 365 Advanced Data Governance Datacenters, file shares Azure 3rd-Party SaaS Information protection solutions O F F I C E 3 6 5D E V I C E S C L O U D S E R V I C E S , S A A S A P P S & O N - P R E M I S E S Office 365 Cloud App Security
  • 15. Business1 Enterprise2 Business Business Essentials Business Premium ProPlus K1 E1 E3 E5 Estimated retail price per user per month $AUS (with annual commitment) $13.20 $7 $17.50 $19.14 $5.60 $11.20 $29.60 $48.84 Standard Services Install Office on up to 5 PCs/Macs + 5 tablets + 5 smartphones per user Business3 Business3 ProPlus4 ProPlus4 ProPlus4 Access to Office apps and documents from all major smartphones and iPad ⚫ ⚫ ⚫ ⚫ ⚫ OneDrive for Business – 1 TB personal online document storage ⚫ ⚫ ⚫ ⚫ ⚫ ⚫ ⚫ Office Online – Create/view/edit rights for online versions of core Office apps for collaborating on documents ⚫ ⚫ ⚫ ⚫ ⚫ ⚫ ⚫ ⚫ Sway for Office 3655 ⚫ ⚫ ⚫ ⚫ ⚫ ⚫ ⚫ ⚫ Sites - team collaboration & internal portals (SharePoint) ⚫ ⚫ ⚫ ⚫ ⚫ ⚫ Private social networking (Yammer) ⚫ ⚫ ⚫ ⚫ ⚫ ⚫ Email - 50 GB email, contacts, shared calendars (Exchange) ⚫ ⚫ Kiosk (2GB) ⚫ ⚫ ⚫ Meetings & communications - Web conferencing, IM, video, presence (Skype for Business) ⚫ ⚫ ⚫ ⚫ ⚫ Advanced Services On-premises Active Directory synchronization for single sign on ⚫ ⚫ ⚫ ⚫ ⚫ ⚫ ⚫ ⚫ Mobile Device Management (MDM) for Office 3656 ⚫ ⚫ ⚫ ⚫ ⚫ ⚫ ⚫ ⚫ Access to equivalent on-premises server workloads (Exchange Server, SharePoint Server, Skype for Business Server) ⚫ ⚫ ⚫ Upcoming services: Office 365 Video ⚫ ⚫ ⚫ Legal compliance & archiving needs for email – archiving, eDiscovery, mailbox hold ⚫ ⚫ Information protection – message encryption, rights management, data loss prevention ⚫ ⚫ Enterprise Voice w/Skype for Business (on-prem only)7 ⚫ Equivio Analytics for eDiscovery, Secure Attachments and URLs, Access Control ⚫ End User and Organizational Analytics ⚫ Cloud PBX ⚫ PSTN Conferencing ⚫
  • 16. Features (new in blue) Office 365 BP Microsoft 365 Business Microsoft 365 E3 Microsoft 365 E5 Estimated retail price per user per month $USD (with annual commitment) $17.49 $28.07 $49.06 $89.21 Maximum number of users 300 300 unlimited unlimited Office Apps Install Office on up to 5 PCs/Macs + 5 tablets + 5 smartphones per user (Word, Excel, PowerPoint, OneNote, Access), Office Online Business Business ProPlus ProPlus Email & Calendar Outlook, Exchange Online 50GB 50GB unlimited unlimited Chat-based Workspace, Meetings Microsoft Teams, Skype For Business ⚫ ⚫ ⚫ ⚫ File Storage OneDrive for Business 1 TB 1 TB unlimited unlimited Social, Video, Sites Yammer, SharePoint Online, Planner ⚫ ⚫ ⚫ ⚫ Stream ⚫ ⚫ ⚫ Business Apps Scheduling Apps – Booking, StaffHub ⚫ ⚫ ⚫ ⚫ Business Apps – Outlook Customer Manager, MileIQ1 Business center2, Listings2, Connections2, Invoicing2 ⚫ ⚫ Threat Protection Microsoft Advanced Threat Analytics, Device Guard, Credential Guard, App Locker, Enterprise Data Protection, ⚫ ⚫ Office 365 Advanced Threat Protection ⚫ ⚫ Windows Defender Advanced Threat Protection ⚫ Office 365 Threat Intelligence ⚫ Identity & Access Management Azure Active Directory - SSPR Cloud Identities, MFA, SSO >10 Apps ⚫ ⚫ ⚫ Azure Active Directory - Conditional Access, SSPR Hybrid Identities, Cloud App Discovery, AAD Connect Health ⚫ ⚫ Credential Guard and Direct Access ⚫ ⚫ Azure Active Directory Plan 2 ⚫ Device & App Management Microsoft Intune, Windows AutoPilot ⚫ ⚫ ⚫ Microsoft Desktop Optimization Package, VDA ⚫ ⚫ Information Protection Unlimited Exchange Archiving3, Office 365 Data Loss Prevention*, Azure Information Protection Plan 1 ⚫ ⚫ ⚫ Azure Information Protection Plan 2, Microsoft Cloud App Security, O365 Cloud App Security ⚫ On-Prem CAL Rights ECAL Suite (Exchange, SharePoint, Skype, Windows, SCCM, Win. Rights Management) ⚫ ⚫ Compliance Litigation Hold, eDiscovery, Compliance Manager, Data Subject Requests ⚫ ⚫ ⚫ Advanced eDiscovery, Customer Lockbox, Advanced Data Governance ⚫ Analytics Power BI Pro, MyAnalytics ⚫ Voice PSTN Conferencing, Cloud PBX ⚫ [1] Available in US, UK, Canada; [2] Currently in public preview in US, UK, Canada; [3] Unlimited when auto-expanding turned on *Data Loss Prevention Features will be available summer 2018 Detailed comparison of plans
  • 17. Why do organizations need DLP?
  • 19. Powerful protection that’s easy to turn on Centralized location to manage policies, protection insights, and investigate matches Policies configured once and applied across Office 365 services and client end-points Define the data you want to protect using custom sensitive types Consistent policies and experiences across other compliance capabilities
  • 22. Quick and easy to get started Intent driven configuration with guided step-by-step wizards Surface most common capabilities with full control just a click away
  • 23. Conditions & Exceptions describe what the content looks like (or doesn’t look like), and what events to look for. Actions define what type of automatic remediation you want to take when the conditions match User notifications & overrides define what the user sees, and if they have the ability to override with a business justification Incident reports trigger email notifications or Alerts based upon severity of event
  • 25. Protectsensitive documentsfrom being accidentlyshared outside your organization Nocodingrequired; simply upload sample documentstocreate fingerprints Scan emailand attachments to lookforpatterns that match documenttemplates DLP document fingerprinting
  • 28. Investigate and Remediate Personal Information.docx DLP Incident report
  • 29. DLP alerts and notification
  • 30. Incident Level View Personal Information.docx DLP Incident report
  • 31. Demo
  • 33. Resources • Overview of DLP - https://support.office.com/en-us/article/Overview-of-data-loss-prevention- policies-1966b2a7-d1e2-4d92-ab61-42efbb137f5e • Create a DLP policy from a template - https://support.office.com/en-us/article/Create-a-DLP- policy-from-a-template-59414438-99f5-488b-975c-5023f2254369 • What the DLP policy template includes - https://support.office.com/en-us/article/What-the- DLP-policy-templates-include-c2e588d3-8f4f-4937-a286-8c399f28953a • Office 365 Compliance - https://technet.microsoft.com/en-au/library/office-365-compliance.aspx • What sensitive information types look for - https://support.office.com/en-us/article/What-the- sensitive-information-types-look-for-fd505979-76be-4d9f-b459-abef3fc9e86b • Office 365 DLP Document Finger Printing - http://blog.ciaops.com/2018/05/office-365-dlp- document-finger-printing.html
  • 34. CIAOPS Resources • Blog – http://blog.ciaops.com • Free SharePoint Training via email – http://bit.ly/cia-gs-spo • Free Office 365, Azure Administration newsletter – http://bit.ly/cia-o365-tech • Free Office 365, Azure video tutorials – http://www.youtube.com/directorciaops • Free documents, presentations, eBooks – http://docs.com/ciaops • Office 365, Azure, Cloud podcast – http://ciaops.podbean.com • Office 365, Azure online training courses – http://www.ciaopsacademy.com • Office 365 and Azure community – http://www.ciaopspatron.com Twitter @directorcia Facebook https://www.facebook.com/ciaops Email director@ciaops.com Skype for Business admin@ciaops365.com
  • 35. Get access to the latest information by becoming a Patron http://www.ciaopspatron.com
  • 37. That’s all folks! Thanks for attending