A strategic view of document and digital object management for the University of the Witwatersrand, Johannesburg. This was a presentation given to senior managers who have an interest in enterprise digital asset management at Wits.
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A strategic view of document and digital object management
1. A strategic view of document and digital object management for the University of the Witwatersrand, Johannesburg Prof Derek W. Keats Deputy Vice Chancellor (Knowledge & Information Management) The University of the Witwatersrand, Johannesburg http://kim.wits.ac.za [email_address]
8. The storage view The operational view The manipulation view The structural view
9. The storage view The operational view The manipulation view The structural view Time Time Time Require software that understands the 'document' and knows how to present it.
10. Survival The future Today Physical deterioration Digital obsolescence Accidental damage Loss of metadata Devices File formats
11. Survival A major threat to proprietary file formats common in proprietary systems Today Physical deterioration Digital obsolescence Accidental damage Loss of metadata Devices File formats
13. File format obsolescence Software supporting the format fails in the marketplace or is bought by a competitor and withdrawn.
14. File format obsolescence Software upgrades fail to support legacy files The format itself is superseded by another or evolves in complexity The format "take up" is low or industry fails to create compatible software The format fails, stagnates, or is no longer compatible with the current environment
15. > A small subset of commonly used media formats! Media
16. If you don't have the software, even a perfectly preserved document is of no use.
17. Digitization Document management Born digital Analogue Digital Time Digital assets Digital recovery Digital archiving Digital preservation Risk without long term planning
60. Enterprise document management An approach using private cloud Workflow managed by WEWE layer Folder server WEWE Chisimba Private cloud infrastructure Site Ingest Born digital Shared folder Network WEWE Network Site Site Site Shared folder WWW WEWE
61. Private cloud infrastructure Robotic tape library Spinning disks Flash memory Hosted services Digital archive Virtualization Chisimba Fedora Chisimba Other Wits portals eLearning OS: Open Solaris SOA layer email Zimbra iRODS Remote site Remote site Remote site Remote site WEWE Compute cloud Hierarchical storage
62. Private cloud infrastructure Use in establishing digital archive Compute cloud Storage cloud Robotic tape library Digital archive Fedora WEWE Chisimba Archon WEWE rules Ingest Source artifacts Digital conversion Remote site Ingest Source artifacts Digital conversion WEWE rules Remote site Born digital Docs Audio Video etc SOA layer OS: Open Solaris First tier storage
63. Private cloud infrastructure Use in establishing digital archive Compute cloud Storage cloud Robotic tape library Digital archive Fedora WEWE Chisimba Archon WEWE rules Ingest Source artifacts Digital conversion Remote site Ingest Source artifacts Digital conversion WEWE rules Remote site Born digital Docs Audio Video etc SOA layer OS: Open Solaris First tier storage Scanning & assembly
64. The real challenge is getting the document scanned and into a PDF and sent off to somewhere meaningful. Thats why we need expensive document imaging software. Right? #!/bin/bash #Scan in the pages scanadf --mode "Black & White" --resolution 200 #Convert each page to a pdf file do convert $file $file.pdf rm $file done #Concatenate all the individual pdf files pdftk image-*.pdf cat output $1.pdf rm image-*.pdf mv *.pdf /home/$USER/monitored/outgoing/ . exit 0
65. Let's have one digital asset management project for Wits and let us create the synergy that leads to innovation.