Handouts for "Evaluating Learning Resources"

1. 7/20/2011
 Service center
 Reading center
 Guidance center
 Material production center
Elvira B. Lapuz
Librarian  Teaching-learning center
University of the Philippines Diliman
Elvira.lapuz@gmail.com ◦ (DECS Order No. 6, s. 1998)
Fiction
 Library as a physical entity 
Easy reading and picture books, novels
 Includes various formats (print and non-print)  Non-fiction
 Supports school goals, supports curriculum needs Information books in various formats
and reflects student interests  Reference
Encyclopedias, dictionaries, atlases, almanacs and
 reflects the values and attitudes of the community indexes
towards education  Vertical (Information) Files
 provides access to human and material resources Newspaper and magazine clippings, brochures and
in local/global community pamphlets
 is managed and maintained  Periodicals (Magazines)
Currents issues, back issues and periodical indexes
 is only one element of the library program  Newspapers
Daily, weekly, special focus newspapers
 Electronic Formats
Computer software, CD-ROMs, Online
resources  Selection and acquisition of resources
 AV materials
Videos, CDs/cassettes, slides, filmstrips,  Organization (cataloging, indexing)
transparencies, maps, posters, graphics, games
 AV Equipment  Access provision and circulation
Computers and printers, TV, CD/DVD players,  Maintenance and preservation
overhead projectors, slide and filmstrip
projectors, CD/cassette players, cable TV,
phone lines, video recorders
 Other Equipment
Laminators, photocopiers
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2. 7/20/2011
 Needs assessment  Identifying/knowing your
 Formulating Collection Development community
policies
 Data gathering on what kind of
 Selection
information is needed
 Acquisitions
 Gathering data through patron
 De-selection/weeding
 Evaluation of the collection inputs
 Consideration of wants, needs, use
and demand
 It informs everyone about the nature and scope of the collection
 It informs everyone of collecting priorities
 A written statement of the plan to develop  It forces thinking about organizational priorities for the collection
collection in the library media center 

It generates some degree of commitment to meeting organizations goals
It sets standards for inclusion and exclusion
 a prerequisite to maintaining a useful  It reduces the influence of a single selector and personal biases
It provides a training and orientation tool for the new staff
materials collection

 It helps ensure a degree of consistency overtime and regardless of staff
turnover
 should be developed for the library staff,  It guides staff in handling complaints
the library board, the governing  It aids in weeding and evaluating the collection
It aids in rationalizing budget allocations
organization, and the patrons of the

 It provides a public relations document
library  It provides a means of assessing overall performance of the collection
development program
 Also termed interchangeably as selection  It provides outsiders with information about the purpose of collection
development (an accountability tool)
policies or acquisitions policies
 SECTION 1 : importance of the library,
functions and use of materials
 SECTION 2 : the library as service center,
reading center, guidance center, materials
Policies and production center and teaching-learning
programs for school center
library development  SECTION 3 : establishment of a library
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3. 7/20/2011
 SECTION 4: School libraries should procure
basic print supplementary materials, in  SECTION 4 Library Collections
addition to adequate copies of textbooks and ◦ 4.1 General references
teachers’ manuals, in accordance with the  Encyclopedia – 1 set (for elementary) and 1 set (for
Guidelines on Supplementary Materials secondary)
Intended for Public Elementary and Secondary  Dictionary – 1 English-Filipino, 1 Filipino-English
Schools 1 English (Unabridged)
1 Dialect (secondary)
 SECTION 4 Library Collections
◦ 4.1 General references  SECTION 4 Library Collections
 Atlas – 2 (1) Philippine (1) world) Additional books for elementary schools
 Almanac 2 (1) Philippine (1) world Supplementary readers in English and Filipino which may be
 Globe – 1 utilized for remediation, reinforcement, or enrichment of
 Maps – 3 (1) Philippine (1) world (1) Asia skills developed using the basic textbooks
Additional books for secondary schools
Book of Knowledge, Thesaurus, Philippine Yearbook, Book of Facts,
Handbooks, Manuals, Literary Classics, Book of Etiquette, World
Record & Fiction books
 SECTION 4 Library Collections  SECTION 4 Library Collections
◦ 4.6 Important projects of teachers and
◦ 4.2 General Collection
pupils/students may be stored in the library as
References to support the different subject areas including
professional books for teachers and other employees, recreational
reference materials
and hobby books, etc. ◦ 4.7 Librarians tools and supplies
- 4.3 Reference for basic learning areas at least 4 for ◦ 4.8 Selection and acquisition of books and other library
every pupils materials is a cooperative endeavor of the librarian, faculty
- 4.4 Magazines and head of school. This should be based on a lists of
approved textbooks, teachers’ manual and supplementary
- 4.5 Newspapers materials. Teachers may recommend books and other
instructional materials needed in the classroom.
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4. 7/20/2011
 The heart of the collection development process
 The process of deciding which materials to acquire
 SECTION 5 Sources of Library Funds for a library collection; may involve deciding
◦ 5.1 Library funds shall be 5-10% of the school between items that provide information about the
funds (based proportionately) as released by the
same subject, systematically determining quality
Division Office
and value (Evans, 2006)
◦ 5.2 Donations and solicitations from civic
 The selection of new resources by the teacher-
associations, alumni, parents, and other
members of the community, “friends of the librarian is facilitated by identifying curriculum
library” and others. needs and student interests
Responsibility for Selection
Ordinarily, the Librarian is in charge of  Keep yourself abreast of what is going
selection, but locally elected or appointed on in the publishing trade.
school board, by law; including  Know your community and know it
administrators, supervisors, teachers, well.
library media specialists, students, and  It is critical to be aware of what is
even community residents can also going on in the world.
participate and select learning resources
for the school library
1. Identify collection needs in terms of  Subject matter
subjects and specific types of materials
2. Determine how much money is available  Construction quality
3. Develop a plan for identifying potentially  Potential use
useful materials to acquire  Relation to the collection
4. Conduct search evaluation of the desired
materials  Bibliographic considerations
 Cost
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5. 7/20/2011
 “A publication issued in successive parts,
usually in regular intervals, and as rule,
intended to be continued indefinitely, include
periodicals, annuals (reports, yearbooks, etc.)
and memoirs, proceedings, and transactions
of societies.” (ALA Glossary of Library and
Information Science)
 “a periodical publication especially dealing  a periodical that usually contains a
with matters of current interest- often used miscellaneous collection of articles,
for official or semi-official publications of stories, poems, and pictures and is
special groups” directed at the general reading public
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6. 7/20/2011
 Budget allocation
 Durability
 Audio Visual quality
 Ease of repair
 Type of equipment required
 AV technology that is long-lasting
• Cassettes, DVDs, CDs
• Books on tape or “talking books”
• Points to consider:
- How will your audio collection support your
library's goals
- Will your audio collection focus on all or only
certain genres?
- Will you collect complete works or abridged
versions? Does abridging the work affect the
story?
- How well does the reader project his/her voice?
- How durable is the product?
- What is the overall quality of the recording?
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• a generic term for both microfilms and
microfiche
• a format not liked much by so many
people
• the format that libraries resort to
• a good format for materials that are
seldom used
• also good alternative format for rare and
archival materials.
Microfilm
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7. 7/20/2011
• Films - Comes in variety of sizes: the 7,
Super 8, 16mm and 35 mm; the 70mm is
the format used in theatrical releases and is
also the format collected by film archives
• Video recordings -Videos are extremely
popular with library patrons.
Microfiche
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• photographic slides: typical of the family
collection of 35mm slides
• mountings can be of paper, plastic, metal or
• Filmstrips glass
• Slides • most commonly found in special libraries
• Transparencies with scientific, medical and art museum
• Flat pictures (include paintings, posters, work collections
postcards, photographs and other pictorial
materials)
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• overhead transparencies:
text or diagrams on
cellophane sheets that are
projected with a magnified • include maps, photographs and globes
light • Problems: little bibliographic control and
• designed to aid in the making decisions as to whether circulate
presentation of graphic OR be used only within the premises of the
materials to small and library
medium-sized groups
• publishers often include
these based on or using
illustrations from their
books
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8. 7/20/2011
• Printed Music • An all encompassing term to
• Music sheets and scores (full size or include sources in digital format:
miniature)
electronic serials, e-serials,
• Problem of sourcing and bibliographic
control electronic journals, online
• Models, dioramas journals, digital journals,
• Games electronic books, e-books
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• ease of searching • Any journal, magazine, e’zine,
• remote access webzine, newsletter, or type of
consolidation of many volumes and years
electronic serial publication which
•
• reduction in theft and mutilation
•
•
Content can extracted and manipulated
Simultaneous use
is made available online
•
•
easy export of information
reduced costs for binding, storage, and stack
• These are either supplied directly
maintenance by the publishers or via
hyperlinks
aggregator services
•
• access outside normal library hours
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• Authority Bias
• Content
• Publishing body Appropriateness of
• Access
• Technical support
• Verifiability/ format
• Cost Accuracy Audience
• Legal considerations • Currency Purpose
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9. 7/20/2011
• Searching
• Constructions
• Organization
• Instructions
• Download time
• Links • Graphics
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• These are sources that provide assistance
Incorporate elements of selection, and to the librarian in selecting materials for
include technical infrastructure, acquisitions.
information content, support issues, • There are tools that provide evaluative
management issues, extensiveness, information and are selective in nature,
efficiency, effectiveness, service quality,
impact, usefulness, and adoption (Charles while other tools are more comprehensive
McClure) lists of titles available for purchase.
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• Fiction Catalog. New York: Wilson, 1908-
Selective Resources Comprehensive
A guide to adult fiction found most in useful in
• Book reviews Resources
public libraries, published periodically with
annual supplements. • Book lists Publishers’ sources
• “Best of” and Online bookstores
Recommended Lists Directories of print
and non-print
books
National
bibliographies
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10. 7/20/2011
• Provide descriptive and evaluative
information that can be used in place of
physically examining the actual book
• Makes comparisons to similar works to
help the librarian determine whether
the book being reviewed should be
added to the library collection
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11. 7/20/2011
• For non-current reviews
• Can be used as checklists to make sure
that a particularly good book is not missed • Literary Lists at http://www.literarylist.com/
• If the selectors know that the library • Oprah's Recommended Books at
community's reading choices are http://www.2think.org/oprah/oprah.shtml
influenced by recommendations, they may
want to consider recommended lists in the
book selection process
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• Allows the selector to search and purchase
• Listings of books published in a print books over the Internet
particular country • Can provide a quick and easy way to find
• Useful for verifying the bibliographic publication information for a wide range of
and purchasing information books.
• Publisher sources, online bookstores, • A convenient method for purchasing books
directories of in print and out of print that is needed very quickly.
books, and national bibliographies
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• "earth's biggest bookstore" is Amazon.com at <
www.amazon.com>, which is a full-service online
bookstore providing lists of best-sellers, award-
winners, and excerpts from review sources.
• Barnes and Noble at <www.barnesandnoble.com> offers
over one million books that can be searched for and
purchased over the Internet.
• National Bookstore Online at
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• Sources for finding bibliographic and
purchasing information for books that are
available for purchase, are about to be
published, or are no longer being printed.
• Examples of titles included in this category
are: Forthcoming Books, Weekly Record,
Books in Print (BIP)
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13. 7/20/2011
• useful for checking which library owns a
particular work in a particular country.
• Usually published by the national or state
libraries
• Examples : British National Bibliography,
National Union Catalog, Bibliographie
Nationale Française, Deutsche
Nationalbibliographie
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• Videos: Choice, Library Journal, Video
Librarian, Video Review, Video Source Book
and Bowker’s Complete Video Directory
• Audio Materials: Publisher's Weekly,
AudioFile, Wilson Library Bulletin, Library
Journal, Audiobook Review
• Graphic Materials: Cartography and
Geographic Information Systems
• Microforms: Guide to Microforms in Print,
National Register of Microform Masters
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• Selective guides: Library Journal and New
Magazine Review
• Directories of Periodicals and Newspapers:
Ulrich's International Periodicals Directory
(R.R. Bowker), Serials Directory (EBSCO),
The International Directory of Little
Magazines and Small Presses, Gale Directory
of Publications and Broadcast Media
• Serials List: Reader's Guide to Periodical
Literature; New Serials Titles
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14. 7/20/2011
 Materials given to the library from various
 the process of securing materials for the local and foreign sources – individuals,
library collection, whether by purchase, as institutions, foundations, Friends of the
gifts, or through exchange programs Library, alumni
(Evans, 2000).  Selection and acceptance criteria should be
 It is primarily concerned with the ordering, the same as those criteria for purchased
claiming and receipt of materials for the materials
library (Gorman, 1998).  Dispose unwanted items
 Unwanted and duplicate  Also termed as “weeding”
materials  Removal of an item from the
 Exchange of own library’s active collection for the
publications or materials purpose of either discarding or
between libraries/ sending it storage
institutions
 To keep the library collection in best  Appearance and general condition
possible condition  Superseded editions
Duplicate titles
Alleviate space problems, especially for


 Inappropriate, obsolete or incorrect sources of
small libraries information
 Improve accessibility of the collections –  Obsolete technology
removing old or seldom used materials  Materials that are infested, dirty, shabby, worn
out, etc.
 Materials with small prints, brittle paper and
missing pages
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15. 7/20/2011
 Lack of time/Takes time from the regular
routine
 Lack of staff to do evaluation of materials
for de selection
 Cost involved and property accountability
of librarian
 Actual practice is seldom done – “the
bigger the collection the better”
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