Tom Duff (@duffbert) and Christian Buckley (@buckleyplanet) are back with another head-to-head battle of the Microsoft Office and Office 365 productivity hints and tips, delivered to a live audience at SharePoint Saturday Twin Cities, October 28th, 2017 with audience voting. Follow us on Twitter for future webinars and sessions where we'll share more great tips!
5. Rules of Engagement
1. Each opponent will take turns
2. No duplicates
3. Audience votes after each round
4. No hitting below the belt
5. Winner based on overall voting
7. Notation in Excel
Instead of writing notes
around your calculation
and data, you can use a
pen device or a touch
screen and notate right
next to your data, even
converting your hand-
written notes to text.
Excel allows you to
highlight content, or
even convert
handwriting to math
calculations using the
Math Input Control
capability, adding
another layer of
personalization to your
spreadsheets.
8. Expanding all the folders in the Outlook Inbox…
I was asked the other day if there was a way to expand all the Outlook Inbox folders without
clicking each one separately. The person had inadvertently moved a folder somewhere else,
and they wanted to be able to see all the expanded folders so they could easily spot it. My first
pass at research made it appear there was no way to do that without writing macros and such,
but then I found this tip that works pretty good (provided you're running Windows)…
In order to expand that folder without
clicking on it, I can left-click the Inbox
folder and then press the Windows Key
at the same time you press the Asterisk
key on the numeric keypad on your
keyboard:
10. Using AutoText in Word Quick Parts…
When you're in Word, you often have to use certain blocks of text in many different documents.
Instead of typing the same content over and over (or using copy and paste from something like
Notepad), check out the Quick Parts AutoText feature instead…
To add a text selection to the Quick Part AutoText Gallery, highlight it and then
select Insert > Quick Parts > AutoText > Save Selection to AutoText Gallery:
12. Using AutoText in Word Quick Parts…
(it’s catipsum.com… you’re welcome.)
13. Export PowerPoint to Video
You’ve spent time creating your
presentations with animations and
transitions to tell a story, and want
to save your file in a more
consumable format.
Export, Save as Video
You have the ability to create a
quick video using set timing, or
create custom timing and
transitions, and even annotate with
video so that you can walk through
each slide and talk about the
content that is being shown.
15. Create a Flow to Follow Up on Important Emails
We are constantly filtering and cleaning
up our email inbox, but sometimes we
may forget to follow up with emails we’ve
sent to other people. If you’ve ever
marked an email as “Important,” you can
create a Flow that will remind you to
follow up IF the recipient has not
responded.
The Flow team at Microsoft has provided
an easy template, or you can create your
own Flow, and then set up your
preferences for notifications (via mobile).
By default, the Flow will notify you if the
email IS read, so you need to set the flag
to notify if NOT read.
Read more at
https://flow.microsoft.com/en-
us/blog/fotw-remind-sent-high-
importance/
16. Eliminating Duplicate Lines In An Excel Table…
Excel is a great way to build tables of data, but sometimes you need to make sure you don't
have any duplicates in your data. That may be easy if you only have a dozen rows, but what if
you have thousands? It's very simple… use the Remove Duplicates menu option!
Here I have a table of ten data rows, four of which are exact duplicates. I can delete those using
Table Tools > Design > Remove Duplicates:
17. Eliminating Duplicate Lines In An Excel Table…
Excel will ask you what columns you should use to compare duplicates. By default, it selects the
entire row:
18. Eliminating Duplicate Lines In An Excel Table…
When you click OK, the duplicate rows are deleted and you now have unique table rows:
20. Doing Napkin Math in OneNote…
OneNote is an extremely cool piece of software that has become indispensable to me on a day-
to-day basis. I recently stumbled across a feature by accident, and a little more research
revealed some functionality that is feature-rich… Napkin Math!
Napkin Math is the ability to do
quick calculations in OneNote
without leaving the page you're
working on. All you have to do is
type in a math formula followed
by an equals sign:
When you press the space bar after
the equals sign, OneNote gives you
the answer:
It also recognizes currency and
adjusts the answer accordingly:
21. Doing Napkin Math in OneNote…
Want to get wild and crazy? OneNote will keep up with you:
22. Move OneNote Notebooks to Another Location
OneNote is becoming a bigger part of all
of our lives, but OneNote seems to be
popping up everywhere (thank you
Groups!) and not always where you want
them.
You can easily move OneNote notebooks
using the client. Go into Info > Settings >
Properties and then Change Locations
More info at:
http://blog.atwork.at/post/2017/09/17/H
ow-to-move-your-OneNote-notebook-
to-a-better-place
24. Turn notes into calendar items
You can use Microsoft's note-taking tool, OneNote, inside of
Microsoft Outlook.
So, if you write a to-do list in OneNote, you can easily convert it
to a bunch of tasks with deadlines and reminders on your
calendar.
You can add automatically add calendar meeting details like
date, location, topic, agenda and attendees, to your notes. Then
you can email the meetings notes to you team using the “Email
Page” button.
25. Quick charting from within Word…
Normally if I have a chart that I want to add to a Word document, I create it in Excel and then
copy and paste it over. However, Word has a decent charting function that makes it pretty easy
to add basic charting on the fly.
To create the chart, go into the Insert tab on the Ribbon Bar and select Chart:
26. Quick charting from within Word…
The dialog box will give you a wide selection of charting styles to choose from. In this example,
I picked a Pie Chart using the 3-D version:
27. Quick charting from within Word…
A small Excel spreadsheet will launch within Word, and it will have some sample data that
corresponds to the actual sample chart that's been added to Word:
28. Quick charting from within Word…
Once you're done changing the data, you can close the Excel spreadsheet. You can then
use the Charting Elements button to fine-tune the look and feel of the chart display:
31. Current Leaderboard
Christian!
Event Date Location Rounds Won Votes Won Rounds Won Votes Won
9/12/2017 Online 3 31 2 29
10/28/2017 SPSTC 1 74 4 96
TOTAL 4 105 6 125
Tom Christian