2. Learn aboutit!
Today we’re going to talk about letter writing. We write letters to friends, strangers, businesses,
government departments, and institutions.
The tone of a letter can be formal or informal, depending on who is going to read it. There are
several purposes for writing letters:
1. giving or requesting information
2. giving instruction
3. relating an events
4. giving goods or bad news
7. applying for a job
Some letters can include several of these purposes at the same time. Here are some examples.
Letters for ‘giving information’ might include: travel plans, arrival details, what to see and do
Letter ‘requesting information’ might be for: course information, library hours, timetable
Some letters for ‘giving the instruction’ include: how to get to your house, how to operate a
machine, how to open an account.
And letter ‘ relating an events’ such as an incident or accident; a wedding, a holiday
‘Giving good or bad new’ such as canceling an appointment, accepting a job offer, informing of
the birth of the baby.
3. The letter ‘complaining’ might include poor service in a restaurant, loud noise in your district, a
problem with faulty goods.
the letter ‘describing’ might be about: lost property, friends, or a place.
letter ‘applying for a job’ is called the application letter.
The formal letter begins with the greeting
Dear and closing with your sincerely
Between the top and the botton is the body if the letter. We write because we have the porpose.
The porposes in giving information, you might write
I am writing to advise that ...
Or for requesting information you might write
I am writing to request information about...
In giving instruction you might write
I am writing to explain how to ...
In giving good news, you can write
I am very happy to tell you that ..
Now let’s consider the organization of letter especially Application Letter.
An application letter is a formal letter written to apply for a job. An application letter is an
important part of the job package you send to the employer. The application letter generally
contains personal information and includes reasons for applying for the position. Pay attention to
the formal of an application letter below.
Your telephone number
4. Explain the basic reason for the application letter. What job are you applying for? When and
where did you see the position advertised? If it is not advertised, state how you heard about the
Body of Letter
Brief outline how your technical and transferable skills match the position. Refer to any relevant
qualifications you may have and recent and prior employment experience that matches the role
you are applying for. Demonstrate confidently that your skills are suitable for the requirement of
the company. Outline any further skills related to the position and how they are highly suitable
for the role. Mention you have a resume. Mention how your personal skills enhance and support
your technical abilities and state that you would highly regard an opportunity to work for the
State your availability for interview and include your contact number.
Do you understand?
Read the letter aloud. Pay attention to its structure
To write an Application Letter you need to follow the format of an Application Letter
1. Applicant’s Address
3. Employer’s Address
5. Opening Paragraph
6. Body of Letter
7. Closing Paragraph