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Running head: INTEROFFICE MEMO INTEROFFICE MEMO INTEROFFICE MEMO Interoffice Memo Every time, employees within an organization use interoffice memos to communicate with one another. Using these memos significantly improves communication and get everything in the organization going. For instance, managers use interoffice memos to make requests, seek explanation, convey information, solve problems and provide suggestions and instructions which are all geared to ensure smooth-sailing of the organization activities. However, just like any other form of written communication in business, it is necessary to format the memo appropriately, use the right wording and style, and more importantly, use an appropriate professional tone. Employing the wrong tone can be detrimental because no one wants to be addressed disrespectfully or unprofessionally just the way using the wrong tone of voice can significantly affect the listener. The memo, in this case, has used a somewhat unprofessional tone which makes it counterproductive. The unprofessional and rough tone in this memo is clear evidence of the lack of salutation. In every professional business writing, it is a must to salute the intended recipients of the message. The writer ought to have used salutation phases such as "Dear Employees." Lack of salutation is a clear sign of professionalism or even disrespect to some and this adversely affects the communication. The second tonal mistake made in this memo is the subject of the memo. The term used a subject (cleanup!) and the exclamation make used clearly evidence a wrong attitude towards the recipients of the message. Even though the employees might have behaved wrongly but that doesn't mean they should be addressed so casually with such a threatening attitude. The writer could have used a more courteous phrase such as "Cleaning" or "Request for Cleaning". Use of proper subject make the memo and the entire memo appealing and conversational (Guffey & Loewy, 2014). The body of the memo, particularly the first two paragraphs are too direct and to some extent, threatening. In professional business writing, it is not advisable to be as blunt and direct as in this case which sounds overly assertive. While the message in this memo might be clear, its delivery lacks the much-needed courtesy and this might become a communication barrier between the audience and the sender. The writing also lacks positivity. Obviously, the memo was written to call employees to responsibility and accountability regarding cleaning their work areas. However, there are ways to convey the same message with positivity. For instance, the writer ought to have stressed the health benefits of the employees cleaning their work areas. In other words, instead of writing the memo from the perspective of a "boss", the writer could have tried to write it from the perspective of the readers in a way that shows what he or she wants them to do-clean all area of their work areas. ...
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Memos are still an important form of business communication! -For the most part, email has taken the place of memos. However, there are still professions where writing an effective, detailed, convincing memo is essential. -Not every worker sits in front of a computer waiting for an email to inform them about a meeting, a policy change, a company picnic, or an open position within the company. -Law enforcement, medical professionals, construction workers, factory workers, usually work away from computer screens. They might rely on a posted memo to inform them of important company news. Therefore, many companies still value a well written company communication = a MEMO! To write a good looking memo, you must use the correct MEMO format! - Yes, a business memo has a specific LOOK. There are lots of variations, but some specific aspects must always be used. Creating a Professional MEMO Letters, emails, reports, and other written business communications are often created for others outside your organization. Memos are “intra-office” communications. Memos are written to those within your organization - for the employees and management. (This is why there is no address used, or phone number, or even signature.) Some memos can contain sensitive, secretive, or important information designed to be read by ONLY individuals within the organization! Be certain you understand the importance some memos will have on the business. Going UP? Going Down? • You will write memos for those above you: your boss, supervisor, Board Members, executives. These memos should be written with these people in mind. Be sure to be respectful, clear, specific, and concise with your writing. These people are busy: get to the point, don’t use unnecessary words, use plenty of specific details and examples. • You will also create memos for those beneath you: employees, contractors, subordinates. Your approach should similarly be respectful - the tone can be a little more informal- but the writing style should still be extremely professional. Memo Length Long enough to be detail and clear - short enough to be interesting and easy to read! I watched a fascinating new program, which discussed the changing business world. One of the primary ideas was this: small is now big. For example, smaller offices and workspaces are more effective for creativity and production. Smaller groups and work-forces are more focused. Smaller benefit packages (which give employees only what the really want) are more popular. The examples given were very convincing and made me think about the writing process. So, I have FINALLY given in and seen the light. MEMOS CAN BE ONE PAGE in length!!! (Smaller is better, right?) Memo Length Memos CAN BE one page if… • In the business world, most memos are a page. As we have already established, business people are busy, and they do not have time to read LONG business documents. If th.
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ppt your views.ppt your views of your college in your eyes
ppt your views.ppt your views of your college in your eyes
ashishpaul799
Brief presentation of some of the benefits and challenges of using Open Educational Resources in your classes.
Morse OER Some Benefits and Challenges.pptx
Morse OER Some Benefits and Challenges.pptx
jmorse8
UNA PRESENTACION IMPECABLE DE PHRASAL VERBS
Phrasal Verbs.XXXXXXXXXXXXXXXXXXXXXXXXXX
Phrasal Verbs.XXXXXXXXXXXXXXXXXXXXXXXXXX
MIRIAMSALINAS13
Primer on the benefits and drawbacks of using OER.
Open Educational Resources Primer PowerPoint
Open Educational Resources Primer PowerPoint
ELaRue0
In this slide, we will explore the world of notification preferences in Odoo 17. We will discuss how to manage and customize the way we receive updates and alerts within the platform. By understanding these settings, we can ensure that we stay informed about the most relevant information while avoiding notification overload.
How to Manage Notification Preferences in the Odoo 17
How to Manage Notification Preferences in the Odoo 17
Celine George
Bills have a main role in point of sale procedure. It will help to track sales, handling payments and giving receipts to customers. Bill splitting also has an important role in POS. For example, If some friends come together for dinner and if they want to divide the bill then it is possible by POS bill splitting. This slide will show how to split bills in odoo 17 POS.
How to Split Bills in the Odoo 17 POS Module
How to Split Bills in the Odoo 17 POS Module
Celine George
AttributeError in odoo is one of the most common errors in odoo which can be defined as the error raised when we try to access or assign an attribute that doesn’t exist in the class of the object. In this slide we will discuss on how to fix object has no attribute error in odoo 17.
How to the fix Attribute Error in odoo 17
How to the fix Attribute Error in odoo 17
Celine George
UNIT – IV_PCI Complaints: Complaints and evaluation of complaints, Handling of return good, recalling and waste disposal.
UNIT – IV_PCI Complaints: Complaints and evaluation of complaints, Handling o...
UNIT – IV_PCI Complaints: Complaints and evaluation of complaints, Handling o...
Sayali Powar
Pie
The basics of sentences session 4pptx.pptx
The basics of sentences session 4pptx.pptx
heathfieldcps1
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Instructions for Submissions thorugh G- Classroom.pptx
Industrial Training Report- AKTU Industrial Training Report
Industrial Training Report- AKTU Industrial Training Report
ppt your views.ppt your views of your college in your eyes
ppt your views.ppt your views of your college in your eyes
Morse OER Some Benefits and Challenges.pptx
Morse OER Some Benefits and Challenges.pptx
Phrasal Verbs.XXXXXXXXXXXXXXXXXXXXXXXXXX
Phrasal Verbs.XXXXXXXXXXXXXXXXXXXXXXXXXX
Open Educational Resources Primer PowerPoint
Open Educational Resources Primer PowerPoint
How to Manage Notification Preferences in the Odoo 17
How to Manage Notification Preferences in the Odoo 17
How to Split Bills in the Odoo 17 POS Module
How to Split Bills in the Odoo 17 POS Module
How to the fix Attribute Error in odoo 17
How to the fix Attribute Error in odoo 17
UNIT – IV_PCI Complaints: Complaints and evaluation of complaints, Handling o...
UNIT – IV_PCI Complaints: Complaints and evaluation of complaints, Handling o...
The basics of sentences session 4pptx.pptx
The basics of sentences session 4pptx.pptx
13 Memo Sod
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MEMO Б.Содсайхан
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Date: To: From: Subject: Text of the Memo: Memo structure
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Many thanks to
my classmates
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![What Is a Memo? ,[object Object],[object Object],[object Object],[object Object]](data:image/gif;base64,R0lGODlhAQABAIAAAAAAAP///yH5BAEAAAAALAAAAAABAAEAAAIBRAA7)