Fundamentals of Project Management

Fundamentals of Project Management
Instructor: Fouad Ghoneim, PMP®
PMI, IEEE PES & IEEE Member

Project Management Overview
• What is a project?
• What is project management?
• What is project success?
• What factors determine project success?
• How to be project management professional ?

What is a project…?
The easiest way to determine whether an event is a project is to ask
yourself these questions:
Does the event have a definitive objective?
Does the event have a definitive beginning?
Does the event have a duration in which various activities occur?
Does the event have a definitive ending?

When a task...
1.Has a unique product, service, or result.
2.Has a definitive begin, duration, and ending time.
Project is a temporary endeavor undertaken to create a
unique product, service, or result.
What is a project…?

Project or Not…?
Task: Product a water-proof mobile phone
For that they put together a group of research analyst. After research,
research analyst group came up with unique design for the mobile – what they
executed was a Project.
With the design blueprint, mobile manufacturing unit started assembling all parts
and produced mobiles each day – this is called as Operations.

What is project management…?
• Project management is applying knowledge,
skills, tools, and techniques to project activities
to complete the requirements of the project.

 Don’t forget These keys:

• Project management is accomplished through the appropriate
application and integration of the 47 logically grouped project
management processes, which are categorized into five Process
Groups. These five Process Groups are:
1) Initiating.
2) Planning.
3) Executing.
4) Monitoring and Controlling.
5) Closing.

Project Management Process Groups
Initiating Process Group: Those processes performed to define a new project
or a new phase of an existing project by obtaining authorization to start the
project or phase.
Planning Process Group: Those processes required to establish the scope of
the project, refine the objectives, and define the course of action required to
attain the objectives that the project was undertaken to achieve.
Executing Process Group: Those processes performed to complete the work
defined in the project management plan to satisfy the project specifications.
Monitoring and Controlling Process Group: Those processes required to
track, review, and regulate the progress and performance of the project; identify
any areas in which changes to the plan are required; and initiate the
corresponding changes.
Closing Process Group: Those processes performed to finalize all activities
across all Process Groups to formally close the project or phase.

Definition of project success
 A project can only be successful if the success criteria were defined
upfront.
 We can the project to define success across three tiers:
1. Project completion success:
Are we on time, budget, on scope, and quality…?
2. Product/service success:
Which product or service delivered is deemed successful…?
3. Business success:
Which the product delivered brings value to the overall organization…?

Project Success Factors
Strategic Leadership.
Performance Culture.
Clear Authority and Responsibility.
Managed Risk.
Embedded Ethics and Values.
Transparency.
Shared Ownership.
Engaged Stakeholders.

How to be project management professional …?

Project Management Professional
 PMP® (Project Management Professional):
is the most important industry-recognized certification for project
managers. You can find PMPs leading projects in nearly every country
and, unlike other certifications that focus on a particular geography or
domain, the PMP® is truly global.
PRINCE2® (PRojects IN Controlled Environments):
is a process-based approach for project management providing an
easily tailored and scalable method for the management of all types of
projects. The method is the de-facto standard for project management
in the UK and is practiced worldwide.

 AgilePM®:
aims to address the needs of those working in a project-focused
environment who want to be agile.
The focus of agile project management is on developing solutions
incrementally enabling project teams to react effectively to changing
requirements, whilst empowering project personnel and encouraging
increased collaboration and ownership.
 Certified Scrum Professional® (CSP):
Certified Scrum Professionals have demonstrated experience, documented
training, and proven knowledge in the art of Scrum. CSPs challenge their
Scrum teams to improve the way Scrum and other Agile methods are
implemented for every project.
Project Management Professional

Portfolios, Program & Project
Portfolio: refers to a collection of projects,
programs, sub-portfolios, and operations managed
as a group to achieve strategic objectives.
Program: Programs are grouped within a portfolio
and are comprised of subprograms, projects, or
other work that are managed in a coordinated
fashion in support of the portfolio.
Project: is a temporary endeavor undertaken to
create a unique product, service, or result.

Portfolios, Program & Project
Portfolios
Programs
Project
• Sub-Portfolios
• Programs
• Projects
• Sub-Programs
• Projects

Project Manager & Project Management Office
Project Manager: is the person assigned by the
performing organization to lead the team that is
responsible for achieving the project objectives.
Project Management Office (PMO): is a management
structure that standardizes the project-related governance
processes and facilitates the sharing of resources,
methodologies, tools, and techniques. The responsibilities
of a PMO can range from providing project management
support functions to actually being responsible for the
direct management of one or more projects.

Project Management Office Authority
Supportive: provide a consultative role to projects by supplying templates,
best practices, training, access to information and lessons learned from other
projects. This type of PMO serves as a project repository. The degree of control
provided by the PMO is low.
Controlling: Controlling PMOs provide support and require compliance
through various means. Compliance may involve adopting project management
frameworks or methodologies, using specific templates, forms and tools, or
conformance to governance. The degree of control provided by the PMO is
moderate.
Directive. Directive PMOs take control of the projects by directly managing the
projects. The degree of control provided by the PMO is high.

Project Management, Operations Management,
and Organizational Strategy Relationship
o Operations management is responsible for overseeing,
directing, and controlling business operations.
Operations evolve to support the day-to-day business,
and are necessary to achieve strategic and tactical goals
of the business.
o Though temporary in nature, projects can help achieve
the organizational goals when they are aligned with the
organization's strategy. Organizations sometimes
change their operations, products, or systems by
creating strategic business initiatives that are developed
and implemented through projects.

References
 Project Management Body of Knowledge (PMBOK® Guide).
 Project Management For Dummies, 3rd Edition.
 Project Management for Engineering, Business and Technology
 Project Management a Managerial Approach 7th Edition
 www.pmi.org
 www.apmg-international.com
 www.scrumalliance.org
 http://www.projectmanagement.com

Fundamentals of Project Management

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