this presentation gives an overview of "v-kreta", a strategic e-procurement solution

1. Introduction to v-kretaIntroduction to v-kreta
…an online tendering software
...The way to effective and optimized sourcing
All Rights Reserved © GeoTech Informatics 2009

2.  Target Audience
 Introduction to e-sourcing
 About v-kreta
 v-kreta: Sample Screens
 v-kreta: Benefits
 v-kreta: Implementation Models
Agenda

3. Target Audience
 All companies who perform transactions
of any kind through tenders.
 v-kretav-kreta is also the choice for those who
perform purchase transactions.

4. Agenda
 Target Audience
 Introduction to e-sourcing
 About v-kreta
 v-kreta: Sample Screens
 v-kreta: Benefits
 v-kreta: Implementation Models

5. Introduction to e-sourcing
 "e-Sourcing" is web based purchasing which leverages Internet
technologies to make the sourcing process faster and more efficient,
and promotes increased supplier competition for your business.
 Industry experience has shown e-sourcing can dramatically reduce a
firm's annual costs of purchasing.
 Firms using sourcing technology saved 10 to 15 percent in direct goods
and 20-25% in indirect goods and services, when using e-sourcing
tools.
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Low ering Purchasing cost

6. Agenda
 Target Audience
 Introduction to e-sourcing
 About v-kreta
 v-kreta: Sample Screens
 v-kreta: Benefits
 v-kreta: Implementation Models

7. v-kreta … your solution to e-sourcing
 v-kreta is a totally web based procurement solution with its new concept of
“strategic purchase management system”.
 It fits into any industry for which purchasing is the backbone.
 v-kreta enables the buyer to efficiently conduct tenders within all relevant product
categories and award business accordingly.
 The tool also mirrors the complete
tender life cycle and ends at that
point when a tender has been
awarded to a vendor.
v-kreta comes from the
house of Developers who
had won the prestigious
Retail Application
Developer (RAD) Awards
in November, 2004, for
the best European retail
application in the supply
chain category.
v-kreta comes from the
house of Developers who
had won the prestigious
Retail Application
Developer (RAD) Awards
in November, 2004, for
the best European retail
application in the supply
chain category. In association with
Inverto AG

8. v-kreta … your solution to e-sourcing
 v-kreta easily integrates with your current purchasing system, if any.
 It can import/export your product and vendor data from external
sources. There is no need to recreate data you already have.
 The software can be easily branded with your company colors and
logo. This make you feel that it’s a private web portal for the
company.
Technology ASP .Net 3.5
Ajax Atlas in built in dot net framework 3.5
Database SQL Server 2005
Web server IIS 6
Browser IE 6.0+ , FireFox 2.0+

9. Salient features of v-kreta
 Tender Creation
 Vendor Creation and Management
 Specification & Proposal Forms creation
 Invitation of vendors for the Tender
 Vendor registrations & Submission of proposals through the
vendor portal
 Creation of the Tender Status Report, showing proposals you
want to compare
 Negotiations
 Tender Search

10. Increase your sourcing efficiency through
tenders with v-kreta
v-kreta components ... ... support every step of the sourcing process
Tender
management
Query
Create
tender
• Select participa-
ting vendors
• Create specifi-
cation
• Create proposal
form
Submit
proposal
vendors:
• Register, enter
contact data
• View specifi-
cation
• Submit proposal
Compare
proposals
• Compare indivi-
dual proposal
• Assess price
and quality
• Prepare your
decision
Negotiate,
award contract
• Negotiations
(alternative:
Online-auction)
• Create contract
• Create refusal
letters
1 2 3 4
Coordination
Automatic archiving of all supplier and tender data
Efficient coordination / controlling of sourcing activities by management
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11. Agenda
 Target Audience
 Introduction to e-sourcing
 About v-kreta
 v-kreta: Sample Screens
 v-kreta: Benefits
 v-kreta: Implementation Models

12. Tender Creation
Here the full product structure
administration is done. All the products
are shown in a structured hierarchial
tree. All add, modify and delete
operations on the products can be
done from here.
Product Structure
Tender Creation
Tenders can be created with as
many items as required by the
sourcing team. The products can
be directly chosen from
the Product structure.

13. Vendor Management
Creating Vendors
Vendors can be imported, copied
from other tenders or just
manually added and associated
with a tender.
Search Vendors
Vendors can be searched from
an internal database by supplier
name/ product/ tender title.

14. Specification and Proposal creation
Proposal form creation
Proposal form is also created
for each tender item. Vendors
fill this form and submit it.
There are also options for
giving alternative proposals.
Create Specification
Each tender item contains the
detailed Specification. The
vendors view this and know what
to deliver. Images can also be
attached with the specification.

15. Inviting Vendors
Inviting Vendors
Vendors are invited by
Emails or postal mail.
V-kreta provides for sending
invitation mail to vendors and also
saving a customised mail as an
invitation template.

16. Vendor registration and proposal
submission through Vendor Portal
Vendor Registration
Vendors will have to register with
v-kreta to make themself eligible for
submitting Proposals.
Submission of Proposals
Vendors view the specification and
then submit the proposal by filling in
appropriate values in the tender
proposal form. He can also submit
alternatives for his quotes from here.

17. Creation of the Tender Status Report
Choose vendors
While creating the report the user also
has the flexibility to choose the
vendors as well as the proposal
parameters based on which the report
should be created.
Tender Status Report
The proposals from those selected
vendors are then displayed in an
excel sheet. This can be easily
saved as an excel file and later
uploaded for future reference within
the tool.

18. Tender Negotiations
Negotiations
All negotiations with the vendors can
be easily stored with date and time.
Then all these can be viewed through
an extremely user friendly interface.

19. Tender Search
Tender Search
The sourcing team users can search
all types of information regarding
Closed and running tenders through
the flexible Search module.

20.  Target Audience
 Introduction to e-sourcing
 About v-kreta
 v-kreta: Sample Screens
 v-kreta: Benefits
 v-kreta: Implementation Models
Agenda

21. Benefits of v-kreta
Standardisation of the sourcing process
By defining a process forthe tender life cycle, the sourcing process can be standardised
Improves tender quality Improves quality of submitted proposal
Simple repetition
Due to automatic, structured archiving, tenders can be repeated at the push of a button
products are tendered more often better knowledge of current market price level
Transparency for management
Due to unified data storage in a single sytem, all sourcing activites can be reviewed at any time
improved controlling and coordination
Increase your speed
By partial automatization, time consuming manual activities of the buyer are reduced to a minimum
more products can be tendered simultaneously Entire product range closer to market price

22. Cost Benefit Analysis
Parameters Manual Process v-kreta
Efficient Procurement -1 +1
Controlled quotation cycle -1 +1
Efficient data from Quotes -1 +1
Data transparency -1 +1
Digital data assimilation -1 +1
Historical data availability -1 +1
Established process +1 +1
Paperless Office -1 +1
Training +1 -1
Total effort of tenders -7 +2 = -5 8 -1 = 7
Effort of Repeat tenders (-5 x 2) (7 x 2)
Total Rating 10 14

23.  Target Audience
 Introduction to e-sourcing
 About v-kreta
 v-kreta: Sample Screens
 v-kreta: Benefits
 v-kreta: Implementation Models
◦ ASP Model
◦ ESL Model
Agenda

24. Implementation Models
 Depending on customer requirements, v-kreta is offered in two different implementation
models. A comparison matrix has been given below:
ASP Model Enterprise Server License Model
Term Definition In the ASP (Application Service
Providing) Model, the entire
purchasing organization and their
vendors access v-kreta via the
internet using a standard browser
interface.
Also known as the Enterprise
Clients model, the customer
operates its own v-kreta platform
on their web server in this model.
Infrastructure By GeoTech By Client
System security By GeoTech By Client
Maintenance By GeoTech By Client
Support By GeoTech / Client By GeoTech / Client
Corporate design By GeoTech By Client
Pricing Monthly payment per user license One time payment

25. ASP Model

26. ESL Model

27. For more information please contact:
GeoTech Informatics Private Limited
Infinity Building, Tower II, 13th Floor,
Sector V, Salt Lake City,
Kolkata, West Bengal, India.
Pin - 700091.
Phone : +91 33 2357 0331/2619/2621
Fax : +91 33 2357 0334
Email : mail@geotechinfo.net
Website: www.geotechinfo.net