Project Management Basic concepts with Microsoft® Project 2010

2. Project Management Basic concepts
with
Microsoft
®
Project 2010
By:
Abdul Ghaffar PMP
ghaffarsarwar@gmail.com
+923434017209

3. Objective
• Projects Management Basics
– What is a Project
– Project Constraints
– Project Planning, Monitoring & control
– WBS
• Getting started with MS Project
(General Schedule Settings and Currency)
• Creating Project in MS Project
– Project Calendar
– Task List
– Task Notes
– Duration
– Linking Tasks
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4. Objective …
– Lead & Lag
– MileStone
– Network Diagram
– Critical Path
– Adding Resource and its cost
– Creating Baseline
– Custom Fields
• Tracking Project
• Other Views and Reports
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5. What is a Project?
A project is a temporary endeavor that helps to
accomplish some specific objective by utilizing definite
interconnected tasks and the effective utilization of
resources.
• To achieve an objective
• One Time (Start and finish dates)
• Constraints of time, cost and resources
• Performed by People – Single or Group
• Coordinated and controlled activities
• Specific Deliverables
• Progressive Elaboration
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6. Major Constraint on Project
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7. Project Process Groups
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8. PMBOK 5
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9. WBS for MS Project Training
1. Soft ware
Development Plan
1.1
Scope
1.2
Analysis/Soft
ware
Requirements
1.3
Design
1.4
Developme
nt
1.5
Testing
1.5.1
Unit Testing
1.5.2
Integration Testing
1.6
Training
1.7
Documenta
tion
1.8
Pilot
1.9
Deploymen
t
1.10
Post
Implement
ation
Review
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10. Starting With MS Project 2010
File
->options
-> Display
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11. Starting With MS Project 2010
File
->options
-> Schedule
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12. MS Project 2010
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13. Task List
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14. Task Duration
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15. WBS Code
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16. Sub Task
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17. Link Task..
Finish to Start (FS),
where the first must be finished before
the next begins.
Start to Start (SS),
where 2 tasks must start at the same
time.
Finish to Finish (FF),
where 2 tasks must end at the same time.
Start to Finish (SF) ,
where the start of the first is linked to
the completion of the second (with a lag
time specified as well.
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18. Link Task
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19. Predecessors
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20. Lead & Lag Time
• Lead time causes a successor task to overlap
a predecessor even though they are linked
finish to start (FS).
• Lag time allows you to add a delay between
the start of the successor and the end of the
predecessor.
– Simply specify lead or lag time in the
Predecessor column.
• Lead time is represented with a minus sign (-)
• Lag time is represented with a plus sign (+).
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21. Lead and Lag
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22. Calendar
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23. MileStone
Milestones let you gauge your progress through the project.
It’s good practice to include a Start and Finish Milestone for each division/part of your WBS.6/10/2014 By : Abdul Ghaffar, PMP 23

24. Resource
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25. Assign Resources to Tasks
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26. The Critical Path
The Critical path is the flow of tasks, of which,
a delay in any one of these tasks will cause a
delay to the project.
It is the longest path through the project
network diagram and the shortest possible
time to complete the project
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27. Critical Path
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28. Critical Path..
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29. Slack
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Slack is the amount of time that a task can slip before it affects another task
or the project's finish date.

30. Custom Field
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31. Tracking Project
To control the variations from actual plan (baseline)
we need to track project and continuously check
the health of the project.
• EVM is a financial measurement tool that
combines the conflicting aspects of scope,
schedule and cost into a unified set of metrics.
• These metrics can be used for measuring,
monitoring, reporting and forecasting project
performance. It can be used through all the
phases of a project, from initiation to closure.
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32. Earned Value …
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33. Example
You have a project to build a new fence. the fence is
four sided as shown.
Each side is to take one day to build and is budgeted
for $1000 per side.
The sides are planed to be completed one after the
other.
Today is the end of day three.
• Calculate AC, BAC, CV, CPI,SV, SPI, EAC etc.
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34. Plan Tasks
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35. Set Baseline
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36. Actual Status
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37. Check Status
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38. Status Summary
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39. Calendar View
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40. Network Diagram
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41. Other Reports
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42. THANKS
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