Increasing Utilization of Software Site Licenses

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The objective of this Carolina Counts initiative is to increase utilization of University software licenses by improving campus awareness of available software and by providing an easier process for acquiring software. This will not only provide substantial cost savings, but will also improve service to the University community.

Technology Education

Increasing Utilization of Software
Site Licenses

its.unc.edu 2
Departments, Faculty, and Staff across campus often
negotiate their own software license agreements.
 Identical or similar software is purchased
 Lost opportunity for volume discounts
 Faculty, Staff, Students not aware of available software
 Higher administration cost to the University
 Distributed administration, packaging & software distribution
Current State

its.unc.edu 3
Increase the utilization of University software licenses by
improving campus awareness of available software and by
providing an easier process for acquiring it.
 Substantial cost savings to the University
• Volume discounts
• Centralized administration
 Improved services
• Packaging
• Distributing
• Publicizing
 Centrally offered software is easier for individuals to find and
obtain
Objective

its.unc.edu 4
 60+ Campus Wide Software Site Licenses
• (Microsoft, Adobe, SAS, etc…)
 Faculty/Staff orders FY 09-10
• (14385 software items ordered)
 Shareware Distribution
• (100k Yearly Downloads)
 Deployed New Student Ordering Site 01/2010
• (3692 software items ordered to date)
 Professional Grade Mass Media CD/DVD Duplication Service
Did you know?

its.unc.edu 5
2009-2010 Campus Cost Savings
$8,822,476.05
Cost savings are based on top 10 software titles ordered and
calculation derived by license cost through Software Acquisition
versus standard educational price.
Cost Savings

its.unc.edu 6
 Form a Software Licensing Committee
 Engage the University community to determine what similar or
identical software products are being purchased in order to
identify opportunities for cost savings
 Design and implement a new, more user-friendly software ordering
site for the University to replace the current IT Purchasing System
(ITP). We envision a one stop shop for Faculty, Staff and Students
that would also allow for distribution by download
 Redesign http://software.unc.edu with a more user-friendly
interface
Goals

its.unc.edu 7
You can stay up-to-date with Software Acquisition by following on
twitter, subscribing to the RSS feed or joining the listserv.
For more information go to http://software.unc.edu
Staying Up-to-date

its.unc.edu 8
 How’s our driving?
 What would you like to see?
 Any questions?
Feedback

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Increasing Utilization of Software Site Licenses

1. Increasing Utilization of Software Site Licenses

2. its.unc.edu 2 Departments, Faculty, and Staff across campus often negotiate their own software license agreements.  Identical or similar software is purchased  Lost opportunity for volume discounts  Faculty, Staff, Students not aware of available software  Higher administration cost to the University  Distributed administration, packaging & software distribution Current State

3. its.unc.edu 3 Increase the utilization of University software licenses by improving campus awareness of available software and by providing an easier process for acquiring it.  Substantial cost savings to the University • Volume discounts • Centralized administration  Improved services • Packaging • Distributing • Publicizing  Centrally offered software is easier for individuals to find and obtain Objective

4. its.unc.edu 4  60+ Campus Wide Software Site Licenses • (Microsoft, Adobe, SAS, etc…)  Faculty/Staff orders FY 09-10 • (14385 software items ordered)  Shareware Distribution • (100k Yearly Downloads)  Deployed New Student Ordering Site 01/2010 • (3692 software items ordered to date)  Professional Grade Mass Media CD/DVD Duplication Service Did you know?

5. its.unc.edu 5 2009-2010 Campus Cost Savings $8,822,476.05 Cost savings are based on top 10 software titles ordered and calculation derived by license cost through Software Acquisition versus standard educational price. Cost Savings

6. its.unc.edu 6  Form a Software Licensing Committee  Engage the University community to determine what similar or identical software products are being purchased in order to identify opportunities for cost savings  Design and implement a new, more user-friendly software ordering site for the University to replace the current IT Purchasing System (ITP). We envision a one stop shop for Faculty, Staff and Students that would also allow for distribution by download  Redesign http://software.unc.edu with a more user-friendly interface Goals

7. its.unc.edu 7 You can stay up-to-date with Software Acquisition by following on twitter, subscribing to the RSS feed or joining the listserv. For more information go to http://software.unc.edu Staying Up-to-date

8. its.unc.edu 8  How’s our driving?  What would you like to see?  Any questions? Feedback

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