Presentation of the HEION Prototype

1. Rui Raposo | University of Aveiro
Final conference | 29th and 30th of October 2012
Identifier: EACEA-527937 | Proposal Number: 527937-LLP-1-2012-1-PT-ERASMUS-EAM

2. Rui Raposo| University of Aveiro
Final conference | 29th and 30th of October 2012
The prototype : keep in mind
The project aims to contribute to the enhancement
and widespread of good practices in credit transfer
among European HEIs through the research and
proposal of concepts and ideas capable of
simplifying the administrative procedures
surrounding the establishment and dispatch of ECTS
Learning Agreements.
11/9/2013
Identifier: EACEA-527937 | Proposal Number: 527937-LLP-1-2012-1-PT-ERASMUS-EAM

3. Rui Raposo| University of Aveiro
Final conference | 29th and 30th of October 2012
The prototype : keep in mind
• 1 year project;
• Understanding the problem;
• Proposing solutions for some of the problems;
• Sharing food for thought on critical issues;
• Taking a step back and looking at what we are
doing.
11/9/2013
Identifier: EACEA-527937 | Proposal Number: 527937-LLP-1-2012-1-PT-ERASMUS-EAM

4. Rui Raposo| University of Aveiro
Final conference | 29th and 30th of October 2012
The prototype : 2in1
Learning Agreement Handling:
Main goal > Simplifying/aiding some of the activities linked to
LA handling.
Example of tasks > Filling in Learning Agreements, reviewing
and validating.
Optimizing these activities > reducing the need for
exchanging intermediate paper copies among partners and
facilitating the record and future analysis of these activities
11/9/2013
Identifier: EACEA-527937 | Proposal Number: 527937-LLP-1-2012-1-PT-ERASMUS-EAM

5. Rui Raposo| University of Aveiro
Final conference | 29th and 30th of October 2012
The prototype : 2in1
Information visualization:
Analyse> Possibility of analysing the data collected in a
multi/cross variable manner.
Correlate > Correlation of variables related with time, country,
scientific domain
Present > Presentation of the results in and easy to interpret,
communicate and share manner.
11/9/2013
Identifier: EACEA-527937 | Proposal Number: 527937-LLP-1-2012-1-PT-ERASMUS-EAM

6. Rui Raposo| University of Aveiro
Final conference | 29th and 30th of October 2012
The prototype : 2in1
All LA documents include the same signatures.
However…
Roles played within the LA handling process may vary
among HEI.
11/9/2013
Identifier: EACEA-527937 | Proposal Number: 527937-LLP-1-2012-1-PT-ERASMUS-EAM

7. Rui Raposo| University of Aveiro
Final conference | 29th and 30th of October 2012
The prototype : 2in1
User profiles implemented: Super administrator (all knowing, all powerful)
• Local administrator (manages at a HEI level)
• Institutional Coordinator (HEI representative that signs LA)
• Department coordinator (Intermediate representative ie. International officers,
dep. or faculty coordinators)
• Agreement Coordinator (works directly with the student from the beginning)
• Student (students that has been selected and invited by the agreement
coordinator)
Conclusion >1 size does not fit all
11/9/2013
Identifier: EACEA-527937 | Proposal Number: 527937-LLP-1-2012-1-PT-ERASMUS-EAM

8. Rui Raposo| University of Aveiro
Final conference | 29th and 30th of October 2012
Let’s have a look at it >
11/9/2013
Identifier: EACEA-527937 | Proposal Number: 527937-LLP-1-2012-1-PT-ERASMUS-EAM

9. Rui Raposo| University of Aveiro
Final conference | 29th and 30th of October 2012
Ideas worth exploring >
11/9/2013
Identifier: EACEA-527937 | Proposal Number: 527937-LLP-1-2012-1-PT-ERASMUS-EAM

10. Rui Raposo| University of Aveiro
Final conference | 29th and 30th of October 2012
From the LA handling point of view
• Future solutions should enable HEI to link up to a system
provided by a overviewing organization (ie. the European
Commission.)
• Fine tuning and conclusion of the full flow outlined for the LA
handling process.
• Interoperability must be guaranteed in order to avoid the
need to redo things from scratch.
11/9/2013
Identifier: EACEA-527937 | Proposal Number: 527937-LLP-1-2012-1-PT-ERASMUS-EAM

11. Rui Raposo| University of Aveiro
Final conference | 29th and 30th of October 2012
From the LA handling point of view
• Code should be shared in order to enable and harvest new
ideas generated on the basis on collective intelligence and
community active participation.
• Communication with other projects like, for instance,
Egracons.
• Mobile technology should be looked at a deeper level.
• Accessibility should be guaranteed.
11/9/2013
Identifier: EACEA-527937 | Proposal Number: 527937-LLP-1-2012-1-PT-ERASMUS-EAM

12. Rui Raposo| University of Aveiro
Final conference | 29th and 30th of October 2012
From the LA handling point of view
• Flexibility must we guaranteed because one size does not fit
all;
• HEI should be able to define their structure within the flow.
• Digital signatures should be looked into as a mean of
validating final documents in digital format and of protecting
information;
• The tool should include the possibility of aiding the students
with context-aware help tools.
11/9/2013
Identifier: EACEA-527937 | Proposal Number: 527937-LLP-1-2012-1-PT-ERASMUS-EAM

13. Rui Raposo| University of Aveiro
Final conference | 29th and 30th of October 2012
Based on the information generated by the LA
management tool the Infoviz tool should provide the
following functions.
• Statistical analysis of problems occurred during the
ECTS handling and LA process (changes in LA, fall back
on deadlines, analysis by country, HEI, etc.)
• Statistical analysis of the various phases and tasks
involved in the LA process.
11/9/2013
Identifier: EACEA-527937 | Proposal Number: 527937-LLP-1-2012-1-PT-ERASMUS-EAM

14. Rui Raposo| University of Aveiro
Final conference | 29th and 30th of October 2012
Based on the information generated by the LA
management tool the Infoviz tool should provide the
following functions.
• Comparison between variables such as: LA completed
(%) vs. grants
• Various solutions for saving, exporting and sharing the
analysis done.
11/9/2013
Identifier: EACEA-527937 | Proposal Number: 527937-LLP-1-2012-1-PT-ERASMUS-EAM

15. Rui Raposo| University of Aveiro
Final conference | 29th and 30th of October 2012
This afternoon...
You will have the opportunity to try out the tool,
place some questions and share some opinions.
11/9/2013
Identifier: EACEA-527937 | Proposal Number: 527937-LLP-1-2012-1-PT-ERASMUS-EAM

16. Thank you | Any questions?
Rui Raposo| University of Aveiro
Final conference | 29th and 30th of October 2012
Identifier: EACEA-527937 | Proposal Number: 527937-LLP-1-2012-1-PT-ERASMUS-EAM