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Slide share 8 critical success factors paper_jy

  1. 1. 8 Critical Success Factors When Planning a CMS Data Migration
  2. 2. Copyright, iCiDIGITAL 2014 www.iCiDIGITAL.com 2 CMS Implementation & Content Migration  Content migration is a vital step in a CMS implementation  Eight critical success factors to CMS data migration will help:  Save time  Save costs  Save resources  Increase the ROI of a CMS implementation
  3. 3. Copyright, iCiDIGITAL 2014 www.iCiDIGITAL.com 3 Success Factor #1: Dedicate the Appropriate Personnel Assign the appropriate personnel to a data migration project to minimize downtime and avoid large-scale user disruption.
  4. 4. Copyright, iCiDIGITAL 2014 www.iCiDIGITAL.com 4 Success Factor #2: Understand CMS Data Migration Complexity Possible challenges:  Content restructuring complicates metadata and link reassignment  Dynamic pages require specialized migration methods  Digital assets that live outside of the source CMS take time to retrieve Perform a complete assessment of the complexity of a CMS migration to help set expectations for upper management and ensure their buy-in throughout the process.
  5. 5. Copyright, iCiDIGITAL 2014 www.iCiDIGITAL.com 5 Success Factor #3: Assess the Value of Historical Data  Identify data that provides high value and those that have lost their significance  Migrate only the essential data to reduce complexity and streamline the migration process  The following are examples of data that may not warrant migration  Redundant web pages  Obsolete content  Historical revisions that can be accessed via an archive system
  6. 6. Copyright, iCiDIGITAL 2014 www.iCiDIGITAL.com 6 Success Factor #4: Understand Target System Requirements  With any CMS, controlling all assets has certain preparation requirements including data cleanliness, completeness, and compatibility  Not addressing these critical data requirements can cause a CMS project to fail, resulting in cost and time overruns
  7. 7. Copyright, iCiDIGITAL 2014 www.iCiDIGITAL.com 7 Success Factor #5: Create a Comprehensive Migration Plan  A comprehensive migration plan should include the following items:  Scoping of the project  Description of data migration process  Identification of risks associated with data migration  Testing  Time estimates of project phases  Validation process  Contingency procedures  Migration teams must undertake meticulous planning and develop a comprehensive migration plan to:  Avoid potential data loss  Ensure reduced downtime  Minimize user disruption
  8. 8. Copyright, iCiDIGITAL 2014 www.iCiDIGITAL.com 8 Success Factor #6: Identify and Assess Risks  The key to successful data migration is to anticipate and plan for risks  This will help to avoid delays in the migration schedule that can impact critical business processes  Areas that frequently introduce risk include:  Management of corrupt data  Variations in CMS data relationships  Legacy information requirements
  9. 9. Copyright, iCiDIGITAL 2014 www.iCiDIGITAL.com 9 Success Factor #7: Utilize the Appropriate Migration Tools  Bulk loading migration software enables organizations to maintain system availability and complete data integrity while minimizing the effects on application and user performance  It provides the most benefit to organizations with heterogeneous storage environments
  10. 10. Copyright, iCiDIGITAL 2014 www.iCiDIGITAL.com 10 Success Factor #8: Obtain Expert Guidance  ensure project success  avoid costly delays Start with an Assessment A migration consultant will conduct a migration assessment and provide documented recommendations for the most complex areas of a migration, including:  Data preparation/cleansing  Load sequencing and scheduling  Configuration  Customization points  Training requirements The most expeditious and practical way for any team to undertake a data migration project is to include a professional migration consultant to:
  11. 11. Copyright, iCiDIGITAL 2014 www.iCiDIGITAL.com 11 Avoid Costly Missteps  Don't miss these 8 critical success factors in CMS data migration!  To learn more Download the Whitepaper  For more information, please contact iCiDIGITAL:  800.478.1931  INFO@iCiDIGITAL.COM

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