PromptHR

an integrated web-based hrms
from

The Suite
• Complete suite
• 3-tier architecture
• Built on technologies
• Multi-browser support
• Login accounts for all employees
• Audit trails
• On-site/ Off-site hosting
• Customized delivery
4. Recruitment - Manpower Planning
3. Compensation - Benefits
6. 360° Feedback
5. Performance Management
9. Attendance – Duty Rosters
8. Leave – Office Duty
2. Learning - Development
1. Personnel
10. Payroll - Taxation
7. Employee Engagement
11. Intranet
12. Employee Central – Self Service

3an integrated web-based hrms
The PromptHR Suite and Linkages
Payroll
Taxation
Reimb
Mgmt
Leave
Attendance
PMS
360 Feedback
Manpower
Plan
Recruitment
Personnel
C&BLife
Cycle
Mgmt
Training
IDP
Career
Planning
Core
HR
ESS

The PromptHR Suite…
.. is complete
.. is fully web-enabled
.. built on Microsoft technologies
.. has a 3-tier architecture
.. is SOX compliant
.. each employee gets a login account
.. is customized for each delivery for the perfect fit
• Lower Cost of Ownership
• Faster turnaround on
Customizations
• Developer resources
always available
Your HR
software will
work exactly as
you like it to

When evaluated by a Global Software Company*
* World’s top 10 software consulting firm in the Supply Chain Space

Vertical Deliveries for Marquee Clients

Implemented at Best of Breed companies

Awards - Apollo Hospital implementation

Client Since Modules
2001 3
2005 4
2006 6
2008 5
2008 2
2008 8
2008 6
2009 4
2009 4
Long Standing Client Relationships

We support clients across the globe

overseas implementations
India, China, Japan, Korea, Hong Kong,
Taiwan, Vietnam, Cambodia, Philipines,
Thailand, Malaysia, Indonesia, Singapore,
Australia, New Zealand
India, Thailand, Singapore, Dubai, US
India, China, Thailand, Singapore, Vietnam,
Japan, Korea, Hong Kong
India, Vietnam, Cambodia, Thailand
India, Turkey, Thailand, US
India, US
US, Canada, UK, Germany, Switzerland, India,
Malaysia, Singapore
a solution with tremendous depth & capability

Modular design…
Recruitment*
Hiring
On Boarding
Induction
Personnel
C&B
Payroll
Taxation
Leave
Attendance Performance
360
Feedback
Employee
Engagement
Exit Mgmt Manpower
Planning
…allows you to start anywhere from “Hire to Retire”

modules & timelines at Insurance Co
3. Recruitment
2. Compensation - Benefits
4. Performance Management
6. Attendance – Duty Rosters
5. Leave – Office Duty
1. Personnel
7. Intranet
8. Employee Central – Self Service
Core HR ESS
Leave
Intranet AttendancePMS eLetters
PMS
Mid Year
PMS
Year
Beginning
Recruitment eJoining
eConf
May
2008
Aug
2008
Nov
2008
Feb
2009
Jul
2009
Feb
2010
July
2010
Feb
2011
Jan
2012
Aug
2012

You choose Delivery Options

• Employee manages own data
 Each new hire entering his/ her own profile saves your HR Exec 30 minutes
 Save minimum 8 man-days if your hire 100 employees each year
• Employee also manages
- Leave - Request HR for letters - View Pay Slips/ Tax Card
- Office Duty - Download Forms - Investments online
- Attendance - View Policies online - View Org messages thru ticker
- Rosters - Self Certification on Joining - Job Descriptions online etc. etc.
 Saves time
 Increases efficiency
 Ensures data accuracy
 Ensures data completeness
 Timely Reporting
as

What does do for your employee?
Login account for every employee
I manage my data
- Address
- Personal
- Family
- Language Proficiency
- Education
- Previous Work Ex
- Nominations for PF/ Gratuity
- Investments for Tax
I view my data
- Career
- Trainings attended
- Payslip
- Tax Cards
Holidays for the Year
my Leave Balances
Receive Org Announcements
Self Certification
View Training Documents
Can View/ Download
- HR Documents
- HR Forms
- Policies
- Guides
Request HR for key letters online
My Teams
View Org Chart
Employee Central

peace of mind = integrated leave + office-duty + attendance + rosters
Login/ Mail Alerts No dependency on HR – View team leaves
View Team Leaves on Calendar before approving Simple Leave Application Form
Choose Leave Type
View Balance
Put in dates
Enter Notes
Submit

complete management with employee
View My Team’s attendance
For a Team Member
Punches – Pulled automatically from Access Control System
Easy Graphical View
Details of Shift
Late/ Early
Leave/ OD Details
View My own attendance
Define/ View Rosters for my Team

Mobile Version under Development
First deployment would be on Android

…
…generates all essential HR documents/ letters at a click
– Offer – Confirmation
– Appointment – Extended Confirmation
– Compensation Breakup – Career Change
– Background verification – Resignation Acceptance
…automates email alerts – keeps everyone notified
– To employee on Day 1
– Birthday/ Anniversary Greetings
– Greetings on completion of service yrs
– Remind employee to complete Joining Formalities
– Managers when team members are due for confirmation
– Employee/ Manager on resignation
– To Finance/ IT/ Admin on last working day
…produces Instant HR Dashboards – Analytics – Reports – Profiles

has…
Org Charts
Naadi - Open Text Search on HR database
Calender view
Fitment Sheets
Targeted emailing to employees
Email notifications for all key processes
SMS$ notifications
$ Subject to availability of SMS gateway
Org Chart Calendar View Flexi Management
Position Management – Detailed/ Limited
Mass Updates
Audit Tracks Reports
Standard reports that go to Excel in a snap
ELetters
Flexi/ Basket of Allowances Management

For Talent Management
• Employee Performance Management with
– Goal Setting
– Mid Year – with/ without ratings
– Year End linked with Development Plan and next year
Goal Setting
– Year End ratings flow seamlessly into year-end
increment process
• Training Needs Identification
– Works in a stand-along mode or linked with PMS
• Stock Options
– Track and record Stock Options
• Individual Development Plan
– Managers can update specific IDP for high-performing
team members
• 360º Feedback
– Configure and run as many 360 exercises you like in a
year
– Confidential reports delivered in PDF format directly to
employee
• Corporate Promotability
– Maintain annual promotable list

For Talent Acquisition
• The Recruitment Module of PromptHR connects all the stake-holders
1. Hiring Manager
2. Function/ Department Heads (as approvers of Hiring requests)
3. Recruitment Head
4. Recruiters
5. Staffing Team
6. Interview Panelists
7. Hiring Cost Approvers
8. Consultants*
9. Employees (Internal Job Posting/ Referrals)
• Manages all types of hiring
– Budgeted
– Non-budgeted
– Replacement (On Exit)
– Replacement (Transfers)
• Position Management with role based assessment sheets
• Recruitment flow customized as per organization process
• Pulls resumes from job-sites through IMAP process
• Resume parser for quick and easy resume upload
• Track special payouts
* Only if application exposed is exposed over Internet

Learning & Development
• Training Module that works the way you want it to
– Simple recorder of Training Inputs
– Connect with Training Needs Module
– Link with self-nominated training process
– Pre-Post training feedback can be incorporated
• Define Courses/ Modules/ Programs
• Publish Training Calendar
• Track “Tracker” Trainings

&
integrate seamlessly with the Payroll module

Process Payroll in 5 simple steps…
1. Login as Payroll User
2. Verify Status of Payroll Processing
3. Click & Pull change data… 4. Process
5. Your payroll is ready…
Minimum Input – 100% accuracy

Payroll Reports
Payroll Reports
• Variance Report
• Payroll Summary
• Bank Statement
• Pay Register
• Pay Slips
• Salary History
• Payment by Heads
• Loan Details
PF Reports
• Form 2/11
• Form 5/10
• Form 3A/ 6A/ 12A
• PF Deduction Statement
• Form 31
• EDLI List of Employees
• EDLI List of Exit Employees
• PF Statement Ledger
• PF Eligibility Register
ESIC Reports
Bonus Gratuity
• Form C
• Form F
• Form I
Tax Reports

releasing shortly

New Employee Facing UI

we are…
• A team of 35 HR technology specialists
• Offices in Delhi – Gurgaon
• Manage data for over 70,000 employees
• Support clients at over 100 locations in India & Asia Pacific
• On-site/ On-line support over 500 HR professionals

Org Structure
Advisory Board
CEO
Admin
Finance
Taveesh
Pandey
Solutions
Architect
Module - Tech Leads
Technical Sales/ Support
/ Client Relations
Support
Client
Relations
Functional
Lead
Support Executives
Development Team
COO
Lead – C&B
Sanjiv
Desai
Accounts
/ Admin/ Staff
Delivery
Lead
Personnel
CompBen
Recruitmnt
Training
PMS
Leave
Attendnc
ESS
Payroll
Intranet
On-Site
Off-Site

Our Management Team
Sunil Talreja
Sunil is the founder of simple solutions/
IdeaFarm Technology.
He has built the technology company ground
level up and is responsible for the business &
product development.
The first license of the HR solution was sold to
Nestle in 1994. From its FoxPro avtaar the
solution has morphed from a simple
Personnel Information System to a full fledged
HRIS. By 2000 Sunil took the decision to shift
the complete focus of simple solutions to HR
technology as the product gained acceptance
from prestigious clients like Amway,
Whirlpool, Perfetti, Bausch & Lomb.
Working closely with some of the best
companies in the world (Nestle, DuPont,
Pharmacia, Seagrams) has given Sunil a ring-
side view to HR systems, processes and their
continuously evolving requirements.
Though Sunil is an Marketing Major from IIM,
Bangalore and a Electrical and Electronics
Engineering graduate from BITS, Pilani, he is
today more of an HR professional.
Payal Jairath
Payal has the responsibility of ensuring
that your employee has a positive
experience when dealing with the HR
desk. At no stage should the employee
get the feeling of “managed” HR –
PromptHR Services should come across
as a natural extension or part of the
overall HR delivery at the client
Payal wears multiple hats in the
company. She looks after Admin, Finance
and Agent Training.
Payal is neither an MBA nor an HR
professional but she brings to the table a
very acute understanding of people,
their expectations and ensuring that our
services/ delivery aligns itself around the
customer’s expectations
Rajesh Saxena
Rajesh Saxena, was CEO, American
Express, in his last role, and was
responsible for International Consumer &
Small Business Services in India as well as
for providing leadership to the AEBC
Country Executive Team. He is credited
for turning around the cards business and
setting the business for growth in India.
Rajesh has nearly 20 years of experience in
Operations, Business Development,
Merchant Network, Consumer Credit,
Sales, Marketing and general management
functions in Consumer Banking. The last 8
years have been in General Management
managing businesses with large P&L. He
has also managed large team of
employees.
Rajesh started his career with Unilever
group in India. He is a Mechanical
Engineering graduate from BITS, Pilani
and also holds a MBA from XLRI.

Our Advisory Board
Sanjiv Desai
Sanjiv is a Senior Partner at
TRANSEARCH India
An alumunus of BITS, Pilani Sanjiv has spent
11 years in Sales and Marketing roles in
leading corporations, before moving to
the executive search industry 15 years ago.
Prior to joining TRANSEARCH in 2005 Sanjiv has worked
in the executive search industry with the White Headman
and Accord Group.
Sanjiv serves clients in the industrial sector such as GE,
Suzlon, Hero Group, Essar etc.
Taveesh Pandey
Taveesh Pandey is the founder
Director of Black Diamond PE
Advisors, a New Delhi based
venture financial advisory firm.
Taveesh holds an MBA from the IIM-Ahmedabad
and a first degree in Economics (Honours) from the
University of Delhi.
Black Diamond PE Advisors advises and assists early
stage companies / start ups.
Prior to starting Black Diamond, Taveesh was on the
“buy side” for over 12 years. He was with the
International Finance Corporation (Washington DC)
where he looked at investments in the technology,
telecom, manufacturing and services space. He later
joined SUN Group’s private equity arm before
branching out on his own.

PromptHR

Recommended

Recommended

More Related Content

Similar to PromptHR

Similar to PromptHR (20)

Recently uploaded

Recently uploaded (20)

PromptHR