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Providing Information
To Third Parties:
Report
Brian Kelly
UKOLN is supported by:
Pres
Report
2
Background
We need to provide information to third parties:
• Other HE and related bodies (e.g. UCAS, HERO,
…)
• Commercial bodies which may help to promote
our institution
But:
• It can be time-consuming to provide information
to lost of groups
• Possibly we should be selling our information
• Some portal Web sites may reflect badly on our
organisation and we may wish to stop them using
our information
3
A Better Way Of Doing It
Manually providing information (e.g. emailing content,
uploading individual records to a Web form, etc.) has
limitations:
• Duplication of work within organisation
• Difficult to maintain the distributed information
• Not scaleable solution
We should consider generating information from
single master source:
• Export to XML file for bulk submission to 3rd
party
(cf HERO)
4
Policy Issues
Responding to individual requests:
• Likely to result in variations of policy over time
and from different people
Should we develop an institutional policy covering
relationships with 3rd
parties:
• Effort we’ll expend on providing information to
legitimate bodies
• Selling information
• Chasing misuse of our information
• Relationships with others in HE/FE community
(e.g. “Oxbridge – better than Camford”
metadata)
5
Conclusions
Conclusions:
• An interesting area
• Some institutions already have policies
and procedures, but others don’t
• Worth pursuing some more –
“Work towards institutional / national policy on
information provision reqts.”
• There was also interest in data protection
and IPR issues – but no time to discuss
NOTE Workshop materials available from IWMW workshop
web site at <http://www.ukoln.ac.uk/web-focus/
events/workshops/webmaster-2001/>
NOTE Workshop materials available from IWMW workshop
web site at <http://www.ukoln.ac.uk/web-focus/
events/workshops/webmaster-2001/>
6
Comments
“Keep more of an eye on ‘unauthorised’ sites”
“… also nice to meet & talk to someone from
HERO”
“Wasn’t long enough! Lots of interesting
issues not covered”
“Needs to be longer” – comment by several
participants
6
Comments
“Keep more of an eye on ‘unauthorised’ sites”
“… also nice to meet & talk to someone from
HERO”
“Wasn’t long enough! Lots of interesting
issues not covered”
“Needs to be longer” – comment by several
participants

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IWMW 2001: Report on "Providing information to third parties" session

  • 1. Providing Information To Third Parties: Report Brian Kelly UKOLN is supported by: Pres Report
  • 2. 2 Background We need to provide information to third parties: • Other HE and related bodies (e.g. UCAS, HERO, …) • Commercial bodies which may help to promote our institution But: • It can be time-consuming to provide information to lost of groups • Possibly we should be selling our information • Some portal Web sites may reflect badly on our organisation and we may wish to stop them using our information
  • 3. 3 A Better Way Of Doing It Manually providing information (e.g. emailing content, uploading individual records to a Web form, etc.) has limitations: • Duplication of work within organisation • Difficult to maintain the distributed information • Not scaleable solution We should consider generating information from single master source: • Export to XML file for bulk submission to 3rd party (cf HERO)
  • 4. 4 Policy Issues Responding to individual requests: • Likely to result in variations of policy over time and from different people Should we develop an institutional policy covering relationships with 3rd parties: • Effort we’ll expend on providing information to legitimate bodies • Selling information • Chasing misuse of our information • Relationships with others in HE/FE community (e.g. “Oxbridge – better than Camford” metadata)
  • 5. 5 Conclusions Conclusions: • An interesting area • Some institutions already have policies and procedures, but others don’t • Worth pursuing some more – “Work towards institutional / national policy on information provision reqts.” • There was also interest in data protection and IPR issues – but no time to discuss NOTE Workshop materials available from IWMW workshop web site at <http://www.ukoln.ac.uk/web-focus/ events/workshops/webmaster-2001/> NOTE Workshop materials available from IWMW workshop web site at <http://www.ukoln.ac.uk/web-focus/ events/workshops/webmaster-2001/>
  • 6. 6 Comments “Keep more of an eye on ‘unauthorised’ sites” “… also nice to meet & talk to someone from HERO” “Wasn’t long enough! Lots of interesting issues not covered” “Needs to be longer” – comment by several participants
  • 7. 6 Comments “Keep more of an eye on ‘unauthorised’ sites” “… also nice to meet & talk to someone from HERO” “Wasn’t long enough! Lots of interesting issues not covered” “Needs to be longer” – comment by several participants