Use these to optimize work processes in your organization

1. Online Collaboration
Tools & Dropbox
Jaan Kruusma 2013

2. Work online and together
Goals
1. Save time
2. Encourage collaboration
3. Less stress

3. Tools
Doodle - event planning
Facebook - Groups and events
Skype - real-time collaborative work
Join.me - remote access and screen-sharing
Google - Calendar, Hangouts, Docs
Dropbox - file sharing

4. Doodle
Meetings, events, polls
Free
Easy to use
www.doodle.com

5. Private Groups for discussions
It’s social - good reach, direct messaging
Creative collaboration
File sharing - Dropbox integration

6. Skype
Group chat for each team
Group calls
Shared screen (but no remote access)
Access on Mobile devices

7. Join.Me - Screen-sharing tool
Alternative to TeamViewer and Skype
Free and easy
Only the host needs to download
Browser access
Easy access to mouse and keyboard
https://join.me/

8. Google
Gmail www.gmail.com
Calendar - iCal format, export, import, share
https://www.google.com/calendar/
Drive - documents, presentations, forms
https://drive.google.com
Hangouts - Cloud messaging system
https://plus.google.com/hangouts

9. Dropbox
Access from anywhere www.dropbox.com
No more usb or dvd, or large attachments
Link sharing, also for non dropbox users
Shared Folders
Always backed up
Revision History for 30 days

10. Dropbox - Lets get started
1.
2.
3.
4.
5.
Create an account
Download and install
Add files
Create folder groups
Create naming rules

11. Adding files
Drag and drop and sync
Right click on the file - move to dropbox
Upload file at www.dropbox.com

12. Sharing files
Single file or folder to a non Dropbox user
Right click “Share Dropbox link”
Paste to email or chat
Create a shared folder that is always synced
Right click “Share this folder” and add
members with thatperson@groupstella.com

13. Dropbox.com
Sharing - accept folder invites
To create a shared folder right click on the
folder and “invite to folder”
Events - activity log
Previous versions - restores older content

14. Mobile
www.dropbox.com/mobile
Native apps for Andorid, iPhone and
Windows Phone, Blackberry and Kindle.
Access and download - not downloaded in
phone memory.
Use a password on your mobile device.
Mark as Favourite for offline access.

15. DO’s and DON’Ts
Have Dropbox always running!
Check for events and shared folder invites
Don’t share a folder within the shared folder!
Log out if accessing from the browser

16. Thank You!
www.7blaze.com