eGov Solutions eGov Managed IT Services eGov Delivery

1. e-Governance
TM
TM
IT Solutions IT Project Execution IT Management Services

2. Index
Rights to Information Frame Work (RTI) 02
Paperless Office Suite (FTS/DMS) 03
iCIVIC (Computerization of Panchayats & Corporations) 04
Fixed Asset Management System (FAMS) 05
Financial Accounting System -ERP (FAS-ERP) 06
Legal Process System (LPS) 07
University Management System 08
Other Products 09
01

3. Rights to Information Frame Work (RTI)
Vision
The goal for RTI has been to improve the efficiency &
effectiveness of Public Grievances Redressal Mechanism in the
State through improvements in the accountability standards.
Mission
Accountability in resolving public grievances through innovative use of Technology.
Efficiency in Governance Citizen Patronage / Pride Transparency in Public Works
Workflow Management Web Content Management
(all Govt. Circulars, Notifications, Rules etc.)
Supports Document Management
(Auto Email, SMS Messages etc.) (Upload-Download)
RTI Management System Query Management System
Fixed/Flexible Flow for Application
S Assembly Questions
Time Bound Action Status
T Audit Quarry
A Http Links to Past References
Multi Department/User Action
T Subject wise query record.
Online Quarry, Status & Reply
E Subject-wise Generalized Summary.
Penalty & Charges Calculation
I
Grievance Redressal System Application Redressal System
N
Grievance Registration Application Receipt
F
Grievance Receipt
O Intimation of the Action Taken
& Status
Intimation of the Action Taken
& Status
Application Redressal
Grievance Redressal
F
Complaints Monitoring
Complaints Monitoring R
A
Assignment Tracking System M Content Management System
Assignment Allocation/Waiver/ E Ready Reference Library of All
Completion Type of Content
w
Easy Parametric & Text based
Action on Assignment
O Search
Assignment Status Monitoring R Content Secrecy is maintained
Sub-Assignment/Assignment K Download / Print Documents
Division
02

4. Paperless Office Suite (FTS/DMS)
Vision
To automate and streamline the Governmental decision making process.
Objectives
To ensure effective, efficient & transparent administration
To set up an automated Office Management System
To enhancement Productivity
To enable Prioritization of work
Use IT as an enabler to help in daily work
To achieve an efficient workplace
To standardize Policy based processing, wherever feasible
To provide a platform for collaboration, information and experience sharing.
Project Description
FTS/DMS project has been initiated to improve the Accountability, Transparency & Effectiveness in
Government administration by automating the government functions and processes.
FTS/DMS provides Document Management, Workflow Management, Collaborative Environment and
Knowledge Management in an integrated fashion and delivers and Electronic Workplace that result in
productivity improvement in Government.
Features
Unique File Number for better tracking and tracing
Dashboard providers the graphical view of pending files with
an officer and his downline, alongwith drill down facility
Automatic Consolidation of Budget at each level
Automated generation of service book.
Benefit
Efficient monitoring and control including Less paper office
Building up of knowledge base consisting of various Government Documents
Automates routine tasks Work Flow/Business rules/Processes
Automatic generation of file number and tracking
Work/Task prioritization with Reminders to officers
Standardization of common process
Enabling environment for efficient administration
Traceability and accountability of actions audit trail, 24*7 access.
03

5. iCIVIC (Computerization of Local Governance Bodies)
Vision TM
To automate and access and maintenance of local
governance in an Easy, Transparent and Secure manner.
Modules Available
Finance Accounting System Inventory Management
Building Plan Permission Complaints & Grievances Redressal
Property Tax/Other Fees Legal Case Monitoring System
Business Registration & Licenses Solid Waste Management
Inventory Management MIS
Other Tax Collections Health & Sanitation
Birth & Death Registration Procurement & Project Monitoring
Human Resource Management System Shop & establishment Registration
Water Connections Water Tax/Bills
Estate Department Halls booking
Advertisements Rent Bills
Benefits
Quick Delivery of Services Faster Collection of revenue
Opportunity for new revenue Operational Cost Reduction
Government Citizens
Citizen Records Employment
Budget Monitoring Police
& I-cards Exchange
Complaints/ Hospitals
File-Tracking Inventory & Vendors
File 01 Grievances
Tender Social Services Universities
Land Records Tender Management & Libraries
& Certificates
Civic Office
Civil Supplies
Civic Management e-Procurement Opinion Polls
& Pensions
e-Governance
Economy Employees
Information to Business
Agriculture Sector Attendance Skills
Registration
Seeds & Fertilizer Industrial Development
Leave Training
Weather Forecast
Industrial Financing
Transfers Employee Welfare
Crop diseases Schemes
Industrial Promotion
Market Prices Revenue Promotions
Taxes & Levies
04

6. Fixed Asset Management System (FAMS)
Vision
The Goal For FAMS Maintain Fixed Assets Calculation of Depreciation. Its
Covers Maintenance Contracts, Service Calls, Complaints, Repairs &
Insurance. It also tracks Monthly Billing/Rentals For let Out Assets,
Allotments of Cars/Flats at Multi-location..
Objectives
Asset can be Grouped under Appropriate head wise
Assets Stock maintains.
Assets Inward & Outward Transactions.
Depreciation Calculations
Annual Maintenance Contract Details, Renewals, Calls attended & Repair, carried out.
Assets Allotment to Individual Person & Business Units.
Aspects
Indenting Insurance Acquisition
Indexing Inspection Physical Location
Repair Details Depreciation Transfers
Maintenance Disposal
Allocation Valuation
Assets Clarifications is Like a Tree View (For Example)
05

7. Financial Accounting System -ERP (FAS-ERP)
Vision
The Goal is to achieve Online Total Finance Management, much
advanced to post-mortem accountancy.
Supports
Online Budget, Work orders, Grants & Project Monitoring
Supports multi-units / multi-geography scenario with multi layers hierarchy
Flexible Post audit and Pre audit Work flow for Transaction processing
Financial powers-based multiuser authorization.
Features
Online & Easy traceability of any transaction
Spot Budget & Grant Verification
Content management for instant Verification of Circulars
Document attachments creates paperless environment
Horizon logic for user access rights to control unnecessary interactions
Other Components
Fixed
FAMS, HRMS, Inventory, Payroll, Paper office Assets Investments
Management &
Suite & Attendance System Borrowings
System
Flexible chart of accounts to suit all
Businesses/Goverments. Other
Payment Receivables
Channels &
Payables
Add-ons: Procurement
Payment &
Gateway Project
HR Suite Financial Monitoring
Accounting
System
Admin Suite
Library of
Content/ Inventory
Paperless Office Suite Circulars
etc.
Workflow
Budgeting of
Authorisation
Grants &
Schemes
06

8. Legal Process System (LPS)
Judicial Management Suite is a product, which has dual applicability: TM
(A) Court/Judiciary/Tribunal
It can be deployed in the Judiciary i.e. Courts for automation of the whole
system from Apex Court to the lowest Court, Subject wise Tracking & Procedure
wise Tracking of all Legal Procedures
As for the judiciary for the whole Country/State, it can give a total control of all pending cases. And
this view is tree based. For example:
This is a completely flexible system. And it supports 99 level hierarchies both in terms of organization
and in terms of subjects.
For every kind of case, you can create different templates. According to the templates, the process
gets defined and the details can be entered, stored, displayed, printed, summarized.
e.g. Civil Suits, Criminal Suits, Appeals, Arbitration etc.
(B) Law Firms/Corporates
This can be deployed in major Corporations, Companies and Law Firms for the management of all Law
Suits. Also for Judgement Retrieval.
For Corporate or a Law Form, it keeps track of all the legal cases. It maintains track of the case at
different levels as one consecutive case. For example, from Lower Court to Apex Court.
It has mix of all technologies including Document Management (for judgment storage and retrieval
system) & Web Content Management etc..
There is an RFID and Barcode support also.
Because of RFID& Barcode support, it will be easy to trace the relevant files and papers from any stack
or storage boxes.
Here, the user can define the process flow and can reset as required. For example, the process flow for
Civil Suit could be different from a Criminal Suit. Process for Appeal could be different from the base
Suit. The user can define each process and details required with respect to each process and create a
template of process and also can create multiple templates as per the types of Suit.
It goes right upto the follow up action after the final verdict. For example, if a Labour Suit has some
implications for future contract, the same can be analyzed and maintained. Thus, the system is very
ideal for Corporations and Law Firms.
07

9. University Management System (vUMS)
Vision
The goal is to automate Universities, Schools & Colleges with
complete end to end solution for efficient, speedy, Transparent
and proactive administration and management.
Core Parts
Admission process with Flexible process flow
Fully Parameterized Academic management supports all the course patterns adopted all
over the world
Online Submission & Distribution of Assignments
Highly scalable Question Bank with secured encryption
Extensive Exam parameters and automatic Result Processing also supports OMR
Totally Automated Time Table for Academic and Examination
Extensive MIS
Centralized Integrated ERP for University to Colleges
Peripherals
Library, Hostel & Mess, Alumni, scholarships, transport
management, online examination, & Campus management
HR (
ment Offi
Other ERP Components nage ce
Ma Ad
mi
ic ni
FAMS, FAS, HRMS, Inventory, Web m & s
de es es Fa
urs m Ma c
nag ulty
tr a
Portal, & Attendance System
a
Co gram
Ac
em
tio
o ent
Pr
n)
Supports
ination & Result
A d m is s
Digital Signature, Biometrics
Online
device, barcode device, smart Results Eligible
card, & OMR vUMS
ion Proce
Interview
User interface for faculty students
and parents Question
xam
Bank
Comprehensive and competitive
s
E
tree e.g. university and affiliated
colleges, Trust & Institutes or
Schools, etc. Budget Cashier
el
st
Management
Ac
o
System
co
H
y, un
ra r tin
g
L ib &F
ies: inan
Facilit ce
08

10. Other Products
Inventory Management System
Inventory Management System supports Multi Level Store Management for Inventory
Control and Procurement Process. It supports Inter-Store Stock Movement and store
wise stock management. It is parameterized to support FIFO, LIFO and Weighted
Average Stock Management. It also includes parameterized PO generation and
purchase payment in full, part or settlement against advance given. It tracks the
damaged items and writing off the same from the stock. It can be integrated with
Financial Accounting System. It supports RFID and Bar Code for item tracking.
Supply Chain Management Solution
The system supports movement of goods throughout the organization and its various warehouses. It
facilitates the organization to track the physical movement of the goods and routing information. It
monitors the throughput time for the order to delivery. It supports inbound and outbound movement of
goods within the country and overseas. It Supports Multi-Locational Billing.
Pharmacy Chain Management Solution
Pharmacy Chain Management System supports Multi Level Pharmacy Management for Inventory Control
and Procurement Process. It includes parameterized PO generation and Payment in full, part or as
settlement against Advance given. QA ensures the good quality of the goods inward from the system. It
supports Inter-Branch Stock Movement (Goods Request & Issue) and Branch wise stock management. It is
parameterized to support FIFO, LIFO and Weighted Average Stock Management. It supports auto
replacement of damaged or expired medicines. It Supports Multi-Locational Billing
Attendance Management System
Attendance Management System enables organization to manage user
attendance entry in online and offline manner. It facilitates the organization in
managing the attendance system through Web Entry, Smart Card or Bio Metric
Device for better security and ease of working. The system supports multiple
shifts and auto shift shuffling for the users. The system provides import / export
utility to deal with various kinds of devices for attendance entry and MIS
Reporting for better management.
Library Management System
Library Management System supports all activities of an International
Standard Librarcy from Book Purchase, Internal Transfer, User
Management, and Fees & Penalty Transaction to Books' Stock
Management. It complies with International Standard Marc 21 of Library
Management. It integrates with RFID and Bar Code for easy and fast
retrieval process.
09

11. Other Products
Money Exchange
Money Exchange system supports following activities of Exchange Deales
1) Currency Sales & purchase.
2) Money Transfer & Receive.
3) Traveler’s Cheque & Card functionality.
4) Card Management.
5) It Supports Multi- Branch, Multi-Agent Environment.
6) It Has Mobile Hand-set / POS Support
Ticketing Solutions
The system is designed to act as a virtual agent for online ticket
booking to serve clients 24 X 7. It provides features to select the Seat
also. System will provide Ticket Booking Pattern and provide
information for keeping additional Vehicle/_______ on specific
routes during specific timings. With PDA & POS Support. Reservation,
Cancellations, Accounting etc.
Hotel Reservation System
Hotel Reservation system is a complete online system to reserve hotel
room(s) on internet. System supports various types of rooms along with
ancillary services like breakfast and sight seeing. System is flexible to
accommodate seasonal rates, corporate special rates and special
package rates. Management can see the real time information about
vacant, occupied and reserved rooms. System also takes care of noting
customer's allergic information, birthdates, anniversary etc. to make
customer feel special and get delighted with the hotel management.
Business or Government
Profit-oriented or non profit. Single unit or multi-units. Single state or multi-national. SME or
enterprise wide - all non-engineering IT solutions.
Technology Support
local languages (uni-code) - Bar Code - Biometric - Smart Card - IVR - RFID - auto email - SMS
messaging - payment gateway - POS - financial networks - mobile resident programs - blue
tooth printing
10

12. Virmati Software & Telecommunications Ltd.
Corporate Office
14, Sigma Corporate House I,
B/H Rajpath Club, Ahmedabad - 380015, India
Registered Office
A-2/3, Arjun Tower, Ring Road Cross, Satellite,Ahmedabad-380015, India.
Phone: +91-79-26733161/62/63 Fax: +91-79-26733167
Web: www.virmati.com Email: info @virmati.com /marketing@virmati.com
For Liasoning, Tie-up or Alliance
Email : jv@virmati.com / business@virmati.com
© Copyright India 2009 Virmati Software & Telecommunications Ltd. All Rights Reserved