Learn about the Google Calendar and how to create events and invite others. Get the basics.

1. Calendar Basics

2. Google Calendar
Overview

3. What Can You Do?
• Create events (single event or recurring)
• View your calendar in different formats
• Have multiple calendars with one account
• Invite others to join
• Get notification of an upcoming event
• Share your calendar
• Work offline
• Embed your calendar into other Google Apps

4. A New Look

5. Accessing Your Calendar
From your Email click the
Calendar button at the top
to link you to your calendar

6. Viewing Your Calendar
To change
your calendar
view, click the
tabs in the
upper right
corner
Week View

7. More Calendar Views
Month View
Day View
Custom View
Agenda View

8. Create an Event
You can add an
event by clicking
the Create
button
Or, click a date/time on the
calendar—Just give your
event a title and click create
event
Click and drag the event to
create an event for more than 1
hour.
By default all events
are scheduled for 1
hour

9. Editing Events
If you’ve already
scheduled your event,
you can edit its
details by clicking the
title of the meeting on
the calendar
You can more event
details when creating
the event by clicking
Edit Event

10. Event Options
Edit the following:
• Title
• Date
• Time
• Where
• Change Calendar
• Description
• Event Color
• Reminders
• Availability/Busy
• Public/Private
• Add Guests
Don’t Forget to Save Any
Changes

11. Inviting Guests
In the Add Guests section on
the right side of the edit event
page, enter the first few letters
of a guest’s name to look up
address in your directory
Select the guest to add him
or her to your Guests list
and continue adding guests
one by one or by groups
from your personal contact
list
You can choose to allow guest to
modify event, invite others, or see
guest list

12. Accepting an Invitation
To notify guests of
the event, click
Send to send them
an email of the
event
Guests that are
notified will receive
an invitation email
Guests can reply
Yes, Maybe, No
within the email
The event is automatically added to your
calendar

13. Find a Time Feature
In order to use this feature, your
guests’ calendars must be shared
with you or their calendar must be
public
Use the date and
time options at
the top of the tab
to change the
time of the event
to fit guests
availability
You can also
simply drag
the blue box to
an open time

14. Set Up a Reminder
Open the event details
from the calendar view
Under Reminders
choose the type of
reminder you want
(email or pop-up)

15. Set Up a Recurring Event
Open the event details
from the calendar view
Check the box to the
left of Repeat
In the Repeat pop-up,
select an option from
the Repeats drop-down

16. Choosing Calendars to View
Choose which
calendars to view
inside your
calendar by
clicking the
calendar off and
on from the left
The calendar view is off
if the calendar color is
white
You can tell what
calendar each
event belongs to by
the color the
calendar is
You can customize each
calendar with a different color

17. Customizing Your Calendar
To quickly get to
your calendar’s
settings hover
over the calendar
on the left
Then click the arrow to the right of the calendar
name and a pop-up window will appear
Choose from a
variety of
options for that
calendar only

18. Calendar Settings
Customize:
• Time zone
• Date/time format
• Work days/hours
• Custom view
• Weather
• Many other
features
To see all your
calendars to edit
or view, select
the Calendars
Tab

19. Adding Other Calendars
Add other
calendars such as
holidays, weather,
or an organization
In the Other
Calendars
section on the
left choose the
drop down arrow
to the right
Add calendars of coworkers or
browse interesting calendars

20. Need More Practice?
Want to Become an Expert?
• Review the Calendar with overview videos or
participate in an interactive tour
• Become an expert with self-paced training
• Learn some Calendar tips and tricks
Find these tutorials and videos at:
http://learn.googleapps.com/calendar