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Adopting Project Management 2 Say It Right

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Adopting Project Management 2 Say It Right

  1. 1. Collaboration 2.0 Best Practices Case Study<br />
  2. 2. Company<br />20 years of experience indeveloping marketing solutions for real world creative & production applications<br />
  3. 3. Services<br />Making your story matter:<br />refining and crafting marketing messages<br />integrating real world strategy with the internet<br />maximizing exposure and sales opportunities<br />
  4. 4. We’re a team of <br />dedicated marketing professionals<br />
  5. 5. We work together <br />harmoniouslylike<br />
  6. 6. Our collaboration is<br />transparent<br />efficient<br />fast<br />
  7. 7. Our customers<br />are happy with our work, as they are always up-to-date on where their projects stand at<br />
  8. 8. Was it <br />always <br />like this?<br />
  9. 9. Well, not really<br />
  10. 10. We had a problem<br />
  11. 11. Poorvisibility<br />
  12. 12. While our company was growing,we had to manage more projects<br />
  13. 13. At the same time, our data was disconnected<br />& kept in<br />
  14. 14. This caused tremendous<br />overload of routine work<br />for the entire company<br />
  15. 15. Team’s productivity suffered, as team members had to search for information they needed<br />
  16. 16. Managers wasted hours oncollecting updates & making sure everyone had the right data<br />
  17. 17. Executives<br />didn’t see <br />the big picture<br />
  18. 18. Our customers didn’t clearly knowwhat was going on with their projects <br />
  19. 19. So customers kept sending us <br />numerous emails <br />with their update requests<br />
  20. 20. This made the routine work overload even worse… <br />
  21. 21. But, it all changed, when we came up with a solution<br />
  22. 22. Web-based<br />project management<br />software integrated with email<br />
  23. 23. Our workflow in Wrike<br />When we get a request from a client, the task describing this request is first created by the CTO or by the Marketing Director and assigned to the project development manager. He in turn processes the task and reassigns it to one of the developers. When the task is done, it is reassigned to the tester.<br />
  24. 24. All this takes only <br />a couple of clicks<br />from a team member, so…<br />
  25. 25. Our collaboration is fast<br />& our team is productive<br />
  26. 26. Shared workspace<br />We run multiple activities in one single workspace, <br />parts of which are shared with different team members and clients <br />
  27. 27. Clientscanaccesstheir project data online<br />Our customers are able to see the stage the project is at and how the team is working on each particular task<br />
  28. 28. and create tasks <br />on the fly<br />1.<br />2.<br />3.<br />create an email addressed to a designer & put in the CC field<br />name the task and put project title in the subject<br />attach a file, if necessary and hit “send”<br />
  29. 29. Everyone involved in the project is <br />instantly notified about the changes via email<br />So the whole team is always in the loop<br />
  30. 30. CEO has the <br />big picture<br />timeline view lets the CEO see the work of every department in detail, as well as have a bird’s eye view of the whole business <br />
  31. 31. What are the results?<br />
  32. 32. Our business is developing fast<br />
  33. 33. We&apos;ve completed <br />twice as many projects as we did the previous year<br />
  34. 34. saved 50% <br />onproject management software<br />
  35. 35. tripled the number of customers<br />
  36. 36. Lessons learned<br />People do their jobs better when they use better tools<br />Innovations are not that scary<br />Improved collaboration benefits the whole business <br />
  37. 37. Viva la <br />innovation!<br />
  38. 38. Joseph Andrade<br />SayitRight Media, LLC<br /><br /><br /><br />