This document provides an overview of key Excel concepts and functions across multiple pages. It covers topics such as the Excel interface, working with cells and sheets, formatting text, inserting rows and columns, sorting data, using shortcuts, creating pivot tables, freezing rows/columns, removing duplicates, making charts and bar graphs, printing sheets, and concludes by stating the importance of professional skills for career success.

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2.  INTRODUCTION TO MS-EXCEL
 OVERVIEW OF EXCEL
 OFFICE BUTTON
 WORKING WITH CELLS
 FORMATTING TEXT
 CONDITIONAL FORMATTING
 TO INSERT ROWS & COLOUMS
 SORTING
 SHORTCUT KEYS
INDEX
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3.  Pivot Table
 Freeze
 Removing Duplicates
 Charts & Bar graphs
 Printing sheets
INDEX
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4. INTRODUCTION TO MS-EXCEL
 Excel is a computer program used to create electronic spreadsheets.
 Within excel user can organize data ,create chart and perform calculations.
 Excel is a convenient program because it allow user to create large spreadsheets,
reference information, and it allows for better storage of information.
 Excels operates like other Microsoft(MS) office programs and has many of the
same functions and shortcuts of other MS programs.
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5. OVERVIEW OF EXCEL
 Microsoft excel consists of workbooks.
Within each workbook, there is an
infinite number of worksheets.
 Each worksheet contains Columns and
Rows.
 Where a column and a row intersect is
called a cell. For e.g. cell D5 is located
where column D and row 5 meet.
 The tabs at the bottom of the screen
represent different worksheets within a
workbook. You can use the scrolling
buttons on the left to bring other
worksheets into view.
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6. OFFICE BUTTON CONTAINS..
NEW-TO OPEN NEW WORKBOOK. (CTRL+N
OPEN-TO OPEN EXISTING DOCUMENT (CTRL+O)
SAVE-TO SAVE A DOCUMENT. (CTRL+S)
SAVE AS-TO SAVE COPY DOCUMENT. (F12)
PRINT-TO PRINT A DOCUMENT. (CTRL+P)
PREPARE-TO PREPARE DOCUMENT FOR
DISTRIBUTION.
SEND-TO SEND A COPY OF DOCUMENT TO
OTHER PEOPLE.
PUBLISH-TO DISTRIBUTE DOCUMENT TO OTHER
PEOPLE.
CLOSE-TO CLOSE A DOCUMENT (CTRL+W).
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7. TO COPY AND PASTE CONTENTS:
Select the cell or cells you wish to copy.
Click the Copy command in the Clipboard group on the Home tab.
Select the cell or cells where you want to paste the information.
Click the Paste command.
The copied information will now appear in the new cells.
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8. FORMATTING TEXT
TO FORMAT TEXT IN BOLD,
ITALICS OR UNDERLINE:
Left-click a cell to select it or drag your
cursor over the text in the formula bar
to select it.
Click the Bold, Italics or underline
command.
TO CHANGE THE FONT STYLE:
Select the cell or cells you want to format.
Left-click the drop-down arrow next to the
Font Style box on the Home tab.
Select a font style from the list.
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9. FORMATTING TEXT
TO CHANGE THE TEXT
COLOUR:
Select the cell or cells you want to
format.
Left-click the drop-down arrow next to
the Text Color command. A color palette
will appear.
Select a color from the palette.
TO ADD A FILL COLOUR:
Select the cell or cells you want to format.
Click the Fill command. A color palette will
appear.
Select a color from the palette.
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10. CONDITIONAL FORMATTING
TO APPLY CONDITIONAL FORMATTING:
Select the cells you would like to format.
Select the Home tab.
Locate the Styles group.
Click the Conditional Formatting command. A menu will
appear with your formatting options.
TO REMOVE CONDITIONAL FORMATTING:
Click the Conditional Formatting command.
Select Clear Rules.
Choose to clear rules from the entire worksheet or the
selected cells
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11. TO INSERT ROWS & COLOUMS
NOTE:
1.The new row always
appears above the selected
row.
2. The new column always
appears to the left of the
selected column.TO INSERT ROWS:
Select the row below where you want the new row to appear.
Click the Insert command in the Cells group on the Home tab.
The row will appear.
To Insert Columns:
Select the column to the right of where you want the column to appear.
Click the Insert command in the Cells group on the Home tab. The column will
appear.
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12. SORTING
TO SORT IN ALPHABETICAL ORDER:
Select a cell in the column you want to sort (In this
example, we choose a cell in column Q).
Click the Sort & Filter command in the Editing group on
the Home tab.
Select Sort A to Z. Now the information in the Category
column is organized in alphabetical order.
TO SORT FROM SMALLEST TO LARGEST:
Select a cell in the column you want to sort (In this
example, we choose a cell in column Q).
Click the Sort & Filter command in the Editing
group on the Home tab.
Select From Smallest to Largest. Now the
information is organized from the smallest to
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13. SHORTCUT KEYS
PARTICULARS
KEYS
EDIT THE ACTIVE CELL F2
CREATE A CHART F11
INSERT CELL COMMENT SHIFT + F2
FUNCTION DIALOGUE BOX SHIFT + F3
INSERT A NEW WORKSHEET SHIFT + F11
NAME MANAGER DIALOGUE BOX CTRL + F3
VISUAL BASIC EDITOR ALT + F11
REMOVE OUTLINE BORDER CTRL + SHIFT + _
HIDE THE SELECTED COLUMNS CTRL +
UNHIDE THE COLUMNS CTRL + SHIFT + 0
HIDE THE SELECTED ROWS CTRL + 9
UNHIDE THE ROWS CTRL + SHIFT + 9
SELECT ALL CELLS WITH COMMENT CTRL + SHIFT + O
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14. SHORTCUT KEYS
PARTICULARS KEYS
DOWN FILL CTRL + D
RIGHT FILL CTRL + R
ENTER SUM FUNCTION IN CELL ALT + =
EURO SYMBOL ALT + 0128
CENT SYMBOL ALT + 0162
POUND SYMBOL ALT + 0163
YEN SYMBOL ALT + 0165
ENTER NEW LINE IN ACTIVE CELL ALT + ENTER
CURRENT DATE CTRL + ;
CURRENT TIME CTRL + SHIFT + ;
SHOW FORMULA CTRL + `
SELECT ENTIRE COLUMN CTRL + SPACEBAR
SELECT ENTIRE ROW SHIFT + SPACEBAR 14
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15. SHORTCUT KEYS
PARTICULARS
KEYS
APPLIES NUMBER FORMAT CTRL + SHIFT + !
APPLIES CURRENCY FORMAT CTRL + SHIFT + $
APPLIES PERCENTAGE FORMAT CTRL + SHIFT + %
APPLIES EXPONENTIAL FORMAT CTRL + SHIFT + ^
APPLIES GENERAL NO. FORMAT CTRL + SHIFT + ~
APPLIES TIME FORMAT CTRL + SHIFT + @
APPLIES DATE FORMAT CTRL + SHIFT + #
APPLIES OUTLINE BORDER CTRL + SHIFT + &
REMOVE OUTLINE BORDER CTRL + SHIFT + _
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16. Pivot Table
Creating Pivot Table
A pivot table is a great reporting tool that sorts and sums independent of the
original data layout in the spreadsheet. If you never used one, this below example
will most interesting for you.
First, set up / create some data, in a specific range in Excel, like below slide,
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17. Pivot Table Filed List Definitions
Report Filter : Use a report filter to conveniently display a subset
of data in a PivotTable report or Pivot Chart Report.
A report filter helps to manage the display of large
amounts of data, and to focus on a subset of data in
the report, such as a product line, a time span, a
Geographic region
Column Labels : A field that is assigned a column orientation in a
PivotTable report.
Row Labels : A field that is assigned a row orientation in a Pivot
Table report.
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18. Selecting Data Range for Pivot Table
As given in example I
have created data of 3
Workers x,y,z and
their,weekly payments
in Various Segments.
Selected a Range of
(A1:D50)
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19. Creating Pivot Table
Now choose any cell in this table and choose Pivot Table wizard in the Data menu. Excel
asks for the data source and suggests this table. Click OK.
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20. Pivot Layout Wizard
Now comes the layout wizard, show below.
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21. Pivot Table Field List
Report Filter
Column Labels
Row Labels
∑ Values
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22. Freeze
If you have a large table of data in Excel, it
can be useful to freeze rows or columns.
This way you can keep rows or columns
visible while scrolling through the rest of
the worksheet.
Freeze Top Row
To freeze the top row, execute the
following steps.
1. On the View tab, click Freeze Panes,
Freeze Top Row.
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23. Removing Duplicates
This example teaches you how to remove duplicates in Excel. Go here to only find
duplicates.
1. Click any single cell inside the data set.
2. On the Data tab, click Remove Duplicates.
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24. A simple chart in Excel can say more
than a sheet full of numbers. As
you'll see, creating charts is very
easy.
Create a Chart
To create a line chart, execute the
following steps.
1. Select the range A1:D7.
2. On the Insert tab, in the Charts
group, choose Line, and select Line
with Markers.
Charts & Bar graphs
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25. Printing sheets
This chapter teaches you how to print
a worksheet and how to change some
important print settings in Excel.
Print a Worksheet
To print a worksheet in Excel 2010,
execute the following steps.
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26. Conclusion
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To Excel in professional life what you need is…………
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27. Question
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28. Thank you
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