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8 Steps to greatMEETINGS

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In the US there are...

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In the US there are... 11 million meetings a day

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In the US there are... 11 million meetings a day 4 billion meetings a year

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In the US there are... 11 million meetings a day 4 billion meetings a year and

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37% of employee’s timeis spent in those meetings

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most of these meetings are very bad

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Here’s the 8 stepsto great meetings

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1. Agenda

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Ever been in abeautifully-planned garden?

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It got that waywith a clear plan

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Make your agenda Clear ConciseAttainable in one meeting

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Ever had too much food on your plate?

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Only bite off what you can chew, and NEVER have so much on the agendayou have to schedule another meeting

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2. Right People

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Ever felt totallylost in a meeting?

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Or trapped?

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If someone does not need to be thereDON’T invite them!

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3. Technology

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Ever wasted 10 minutes because you couldn’tget the projector to work?

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Get there earlyand iron out all the kinks

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A word aboutyour slides...

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If you can’t figure them out, neither will they!

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4. Timing

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You know how tocatch a plane on time

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You know how to getto the movies on time

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So get to your meeting on time

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Start on time

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Never penalize the ones who show up, by making them wait for latecomers

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A word aboutmeetings that melt...

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You started at 1 pm,and now it’s 4:30 pm...

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Go back to step 1. Classic case oftoo much on the agenda

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5. Conference Calls

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Ever had everyone wait, while someone called the ones who were not on the call?

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Its not because they forgot

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Its because theydon’t want to be on it!

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Make your conference calls REALLY short

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Ever wonder whatthey’re really doingon a conference call?

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6. Be Here Now

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Have everything ready

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Pens, paper, water, snacks...Whatever might be needed, have it available

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A note aboutphones and laptops

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If people are doing the work at the meeting that they would be doingif they were not at the meeting

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thena. there’s something wrong with the meeting

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orb. they didn’t need to be there

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7. Beauty

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If our meetings looked like plants,would they look like this?

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or this?

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Black belt tip: Always have something natural in the roomA plant — some real flowers — it makes a huge difference

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Be clean

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Ever come in andthe room is not clean?

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When you’re done,leave the plus for the next people. Clean up — they’ll appreciate it.

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8. Respect

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Ever been in a meetingwhere the atmosphere looks like this?

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If you’re a leaderthen be a leader, and...

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Pay deep respect to all peopleno matter what kind of person they might be

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Before you shootsomeone down, ask...

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What I think you said was, (repeat back to them) is that correct?

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You’ll be amazed how much respect YOU get from your team for that

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Let’s Review

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Let’s Review1. Clear agenda

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Review1. Clear agenda2. Right people

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Review1. Clear agenda2. Right people3. Technology

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Review1. Clear agenda2. Right people3. Technology4. Timing

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Review1. Clear agenda 5. Conference calls2. Right people3. Technology4. Timing

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Review1. Clear agenda 5. Conference calls2. Right people 6. Be here now3. Technology4. Timing

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Review1. Clear agenda 5. Conference calls2. Right people 6. Be here now3. Technology 7. Beauty4. Timing

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Review1. Clear agenda 5. Conference calls2. Right people 6. Be here now3. Technology 7. Beauty4. Timing 8. Respect

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Review1. Clear agenda 5. Conference calls2. Right people 6. Be here now3. Technology 7. Beauty4. Timing 8. Respect

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8 Steps to greatMEETINGS