1. Massey Icarus-E Presentation Outline 5
07/16/09
ICARUS-ENGLEWOOD
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5:30 AM
Icarus-E Functions
a. Institute healthy norms and values for all phases of child, youth, teen, and adult
development. Mission
i. Icarus-E mission is to provide support in Englewood that alleviates the
negative impact of homelessness, dropping out of school and persistent
unemployment for targeted at-risk participants in the Chicago Public
School system’s Homeless Education Program [HEP] during the 20092010 school year
b. Management Situation [see RFP]
i. The trend-setting pilot program is targeted for intact families in the
Englewood community (parent(s) or custodial adults) with children
enrolled in CPS, including charter schools from pre-Kindergarten through
High School. Icarus-E is uniquely situated in the heart of the targeted
community and has a long and rich ongoing relationship with all
stakeholders there at a grassroots level. The majority of staff has lived in
the service area for decades and provides a special insight and familiarity
for the clients needs and problems. Hence, Icarus staff operates with
intuitive knowledge for the lay of the land on gang-related issues, crime,
social and economic hardships and deficiencies in service access
provisions for the community. We can go where others have not been
allowed nor been very successful in winning the confidence of the
neighborhood’s residents.
ii. Icarus-E employs 50 program workers, volunteers, intake counselors,
outreach specialists, administrative program executives and case managers
1. It also operates it's office Monday-Friday 9am -5 P.M. and now
serves 20 clients.
2. A primary staff of 2 hourly workers and 2 trained volunteers allow
community outreach to identify give liaison
c. Vision
i. In accordance to our continuation in providing holistic initiatives, Icarus-E
will use innovative methods and initiatives that will provide homeless
youth and their families the positive reinforcements needed in order to
become productive as a family unit.
Provide holistic treatment and services to youth that are affected by homelessness.
Provide a stable environment for youth and families affected by societal roadblocks.

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Provide career initiatives for youth and families in order for the family structure to
function within societal norms.
Stabilize community and family gaps in services for the proper functioning of society atlarge.
Define the issues and roadblocks of at-risk youth while providing healthy and
empowering alternatives.
Collaborate with organizations (faith-based, business, community, and governmental) in
efforts to provide stabilization for communities at large.
Respect the rights and needs of our program participants and their families.
Build and maintain partnerships for the improvement of our youth and families
Continuation of timely and effective services to our program participants and their
families.
Build upon the strengths of the existing community, while discovering the improvements
for the community.
a. Goals
i. maintain stability for eligible families; provide housing and employment
assistance as needed; and improve the students’ school attendance and
quality of life
ii. Icarus-E will provide community based services within an area having an
over representation of homeless students. It is envisioned that we will
subcontract, or develop a formal partnership, to deliver the necessary
package of services. This will include subcontracting with clinicians
and/or workforce development agencies, or other relevant providers.
iii. It is the goal of our organization to address a family’s primary housing and
employment needs. We will positively impact the educational stability
and achievement of the HEP student(s), while at the same time
significantly benefiting the family overall. We will recognize other needs,
such as mental health, childcare, and substance abuse treatment. We will
acknowledge our need to minimize these issues as barriers to adequate
housing and employment.
b. Outcomes
i. Decrease the occurrence of homelessness in the targeted population by 5%
at years end
ii. Process 75-150 new referral clients currently engaged in the CPS HEP
program
iii. Through Outreach efforts, contact 15 previously non-targeted, at-risk for
homelessness students each month for potential service intervention
assessments.
iv. Facilitate 15-30 program graduates to new hire employment per quarter
v. Identify & engage 20 at-risk family units in area for assessment
c. Measuring Instruments
i. HMIS System

3. II.
ii. HEP Referral Processing Claims
iii. Intake and Assessment Contact Files
iv. US Department of Health & Human Services Federal Poverty Level
Indicators
v. Community Satisfaction Survey Instruments
vi. Monthly Quality Control Follow-Up File Info
vii. Job Referral Contacts
viii. Employer New Hire Notification
ix. Program Graduate Job Retention Contacts and Statistical Survey
x. Social Service Agency Referrals
xi. Public Aid, TANF Food Stamp and Unemployment Referrals
xii. Mental Health & Medical Clinic Referrals
d. Strategic Planning Initiative Overview
i. Philanthropic orientation
ii. Evolved toward Learning Organization
iii. Vision Commitment (5-Year Plan)
iv. Infrastructure
1. Financial Annual Report
2. Funding Opportunity Development
a. Current [via RFP to Chicago’s DFSS agency]
i. Funding is made available through the American
Recovery and Reinvestment Act Community
Services Block Grant program. A total $3 million
will be made available for the service outlined in
the RFP and will not be renewed.
b. Potential
i. Donor & Contacts Database Development System
[Access & Excel]
Organizational Detail
a. Hierarchy [with a 3 member Board of Directors]
1. Executive Director
o The executive director is responsible for the programmatic
and financial performance of the business. He answers to
the board for providing leadership in ensuring that the
organization's financial allocations, direction and activities
are relevant to the mission. He must set the tone of
transparency and financial accountability, strengthen the
relationship between strong infrastructure and programs,
cultivate financial leadership on staff and the board and
move the organization past mission versus money
mentality.
2. Program Managers:
o Consult with the Executive Director, staff workers and
Chief Financial Officer to develop specific priorities,
expense/resource projections, line item allocations, policy

4. implementations relative to measurable program outcome
and goals, and program budget development.
o Acts as project directors and recruits, hires and screens staff
o Orientates-trains staff, design all procedures and forms,
approves outreach and referrals.
o Prepare and submit final program evaluations and financial
reports.
3. Program Workers
o Execute outreach, administrative program record keeping,
assist in special events
o Assist in fund raising activities as deemed by Executive
Director.
4. Administrative workers/Volunteers
o Provide support to all mission related activities inclusive of
reception, security and maintenance.
5. Funding Development
o Cultivate, maintain and implement past current and future
funding opportunities, records and infra-departmental needs
assessments/allocations.
6. Financial Manager
o Engages in the Non-profit's transactional and operational
interface
o Payroll administration
o Budgeting development process oversight
i. Physical Plant
1. Icarus-E is currently operating out of the 900 square foot basement
of a three-flat Brownstone that also houses a home health agency
at 62nd and Justine, has a promise of support in the way of greater
office space and small loan pledges in the amount of $500/month
from it’s founder.
2. Occupancy costs are projected at $18,000 per year.
3. Both programs operate their activities out of the facility on a time
shared basis for mutually used areas and have small areas for their
specific initiatives.
ii. Management Qualifications and Governance
1. Management
o Executive Director: Minimum of BS/BA [ Masters study]
with significant and relative Non Profits experience.
Desired experience in fund raising, health care
environments.
o Program Managers: Minimum of AA/AS with significant
and relative Non Profits experience. Desired experience in
fund raising, health care environments.
1. Governance
o Three board members {to be expanded to Eight}

5. IV.
o Extensive financial management, public policy, service,
fund raising and health care advocacy.
o Communications, Ethics and Legal expertise desired.
o Minimum board member donations range from $150025000
b. Organizational Chart [see handout]
c. Stakeholders
i. Community
1. Englewood Area Designated for Pilot Program [see Map Handout]
ii. Targeted Chicago Public School [CPS] Students
1. Currently in CPS’s HEP program & designated ‘At-Risk” status
family groups
2. This pilot will focus on those families who are not yet in shelter,
but qualify as “doubled up” and therefore may be at-risk of further
displacement.
3. Doubled Up Family Units qualifying for assistance and program
intake
iii. Partnership Agreements, Vendors and Liaison Contacts
1. Local School Councils [LCS]
2. City Board of Education Administration Representatives
3. Targeted School Principals, Counselors and Teachers
4. Mental Health Consults
5. Federal HMIS Trainers
6. Crisis Intervention Specialists & Emergency Shelters
7. Conflict Management Professionals
8. Public Health Agencies & Institutions of Higher Learning with
commitments to support and serve the communities in which they
serve.
9. Other Nonprofit organizations with similar mission goals & service
needs
10. Faith-based ministries with active community commitment
outreach.
11. Relevant legislative & political advocacy groups
12. Legal Aid Society & ‘Pro-Bono’ Attorney groups
13. Local Medical Centers & community heath care resources
Programming Structure Synopsis
a. Seraphim Program [Housing Issues]
i. Intake & Assessment-HMIS instrument
ii. Housing Case Management
iii. Family Unit Support
b. Quasar Educational Support Unit
i. Seniors & Retired Teachers Service Mentoring
ii. Academic Tutoring & College Internship coalition
iii. Intake & Assessment
iv. Education Case Management
c. Job Readiness & Employment Skills Training Group

6. d.
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i. Seniors & Retired Professional’s Service Mentoring
ii. Job Tutoring & C.E.U. Internship coalition
iii. Intake & Assessment
iv. Employment Coach Case Management
Public Health & Policy Advocacy Group
i. University Of Ill.-Chicago School of Urban Studies Facilitation & School
of Public Health Policy Advisement
Quality Control & Problem Resolution Unit
i. Follow Up, Employment Retention & tracking
ii. Housing Retention Assistance Tracking
iii. College Outreach and Admissions Tracking/Retention
iv. Legal Resolutions
v. Aggression Management Facilitation/Follow-up [gang-related]
Community Outreach & Neighborhood Education
Arts & Recreational Therapeutic Intervention & Support [ARTIS]
Urban Farming & Homestead Initiative
i. Englewood’s Graffiti & Grub Organic Grocery market

7. d.
e.
f.
g.
a.
i. Seniors & Retired Professional’s Service Mentoring
ii. Job Tutoring & C.E.U. Internship coalition
iii. Intake & Assessment
iv. Employment Coach Case Management
Public Health & Policy Advocacy Group
i. University Of Ill.-Chicago School of Urban Studies Facilitation & School
of Public Health Policy Advisement
Quality Control & Problem Resolution Unit
i. Follow Up, Employment Retention & tracking
ii. Housing Retention Assistance Tracking
iii. College Outreach and Admissions Tracking/Retention
iv. Legal Resolutions
v. Aggression Management Facilitation/Follow-up [gang-related]
Community Outreach & Neighborhood Education
Arts & Recreational Therapeutic Intervention & Support [ARTIS]
Urban Farming & Homestead Initiative
i. Englewood’s Graffiti & Grub Organic Grocery market