An overview of different approaches for using GIS for Facilities Management

1. Case Studies on Facilities
Management and Geographic
Information Systems Integration
John Przybyla, PE, GISP
Woolpert, Inc.

2. Exciting but Independent
Developments in Technology
•3-D Visualization in BIM, CAD, and GIS
•BIM to COBie to populate FM data
•GIS linked to CMMS and CAFM

3. 3-D in AutoCAD (1990) - NC State

4. 3-D SketchUp – University of
North Carolina

5. 3-D Visualization in SketchUp (NC
State)

6. 3-D Data in ESRI GIS – Vanderbilt
University

7. 3-D in MicroStation - WPAFB

8. Many Facilities Management
Needs
•Visualization
•Maintenance Management
•Space Management
•Move Management
•Wayfinding
•Safety and Security
•Energy Management
•Condition Assessment
•Capital Improvement Planning

9. Multiple Technology Choices
•CAD
•BIM
•GIS
•CMMS
•EAM
•CAFM
•IWMS
•FCA
•CIP
•Many more…

10. Facilities Management Challenges
• What tools are best suited to manage facility data?
• What are the potential approaches to creating and
maintaining spatial facility data?
– Can I get more from CAD?
– Do I need to start with BIM?
– Laser scanning to BIM?
– What is the role of GIS?
• How do I integrate spatial data and maintenance
information to make good investment decisions?
• What are the best practices going forward?

11. What Tools are Best Suited to
Manage Facilities?
•Spatial Tools
– Computer Aided Drafting (CAD)
– Building Information Modeling (BIM)
– Geographic Information Systems (GIS)
•Management Tools
– Computerized Maintenance Management
(CMMS)
– Enterprise Asset Management (EAM)
– Computer Aided Facility Management (CAFM)
– Integrated Workplace Management Systems
(IWMS)
– Condition Assessment/Capital Planning tools

12. Can we use CAD as the Basis for a
Facilities Management System?
•CAD data exists for many facilities
•CAD products have been connected to CAFM
systems for many years
– Limited functionality
– Challenging data synchronization
•CAD suffers from same constraints as BIM
– File Based
– Proprietary
– Not scalable
– Limited security
Not a Viable Solution –
But we need the 2-D Data from CAD

13. BIM Provides Benefits for
Design and Construction
• Improved design process
• 3-D visualization for owner (static only)
• Coordination between disciplines
• Interference checking
• Facilitates energy efficiency and LEED
• Automated quantity take offs
• 4-D scheduling
• Improved documentation of design intent
• Potentially used for fabrication

14. Elements in BIM are Created at a
High Level of Detail
This data is required to
convey the information
needed to construct the
facility.
All BIM products export
BIM data to and Industry
Foundation Classes
(IFCs)

15. Can We Use BIM as the Basis for
a Facilities Management System?
•File-based
•Proprietary data formats
– Exports to IFC not uniform
•Not easily query-able across
multiple facilities
•Not scalable to large number of
users
– BIM Server technology limited to
design focus
•Limited security
•No clustering, failover, etc.
•Only NEW facilities are in BIM!
Not a Viable Solution –
But we need the 3-D Data from BIM

16. GIS Can Manage, Analyze &
Visualize Data at All Scales
Global
Country
Region
City
Campus
Building Rooms
Equipment
Furniture

17. The Analytic Power of GIS
• Spatial analysis and modeling
– Overlay analysis (union, intersect)
– Proximity analysis (buffer, near)
– Surface analysis (hill shade, slope)
– Linear analysis (connectivity, tracing)
– Raster analysis
• Geoprocessing tools
• Database management
• Rich API
• Enterprise-ready
• Field Computing-ready
• Integrates with
– CMMS
– EAM
– CAFM
– IWMS

18. GIS Supports Enterprise Applications
Space
Planning Analysis/CAFM
Executive
Dashboard Work Order
Management
Decision
Support Building Automation
Systems
FCA Data Analysis
Management

19. CAD to GIS Integration Issues
•CAD data is not spatially located
•CAD data may or may not be
consistently structured
•CAD data is not very intelligent
•CAD data is 2-D

20. BIM to GIS Integration
Issues
• BIM is MUCH richer in detail
than GIS
• GIS has only recently become
fully 3-D
• Design BIM contains all the
information needed to construct
a building, but not to manage it
– Space polygons
– Occupant information
– Asset details (make, model, etc.)
– Equipment maintenance data
• Missing tabular data can be
supplied by COBie – but no
spatial data

21. buildingSMARTalliance BIM-GIS
Project (BIGie)
http://www.buildingsmartalliance.org/projects/activeprojects/27

22. bSa BIGie Project Focus
• How can BIM applications and information seamlessly
interact with geospatial information during across the
lifecycle process to address requirements related to site
conditions and surroundings?
• How can BIM and geospatial applications be used to
communicate campus-wide information requirements for
lifecycle facility management and operations?
• How can 3-D CAD and geospatial portrayal services
facilitate modeling in campus-wide and facility
perspectives for as-is BIM model and further extension
for planning or design activities?

23. Significance of BIGie Effort
• Multiple organizations and Federal agencies involved
• Based on open data standards (ISO, OGC)
• Over 50 Use Cases identified
• Information Delivery Manual (IDM) being developed

24. ESRI’s Building Interior Space
Data Model (BISDM) for GIS - A user
community effort
• Started in summer 2007
• Built template to serve many use
cases and compatible
technologies
• Support property, building, and
asset objects – 3-D
• Models, supporting
documentation, tools, and sample
viewers at
www.esri.com/datamodels
• Can be extended to include FM
Data

25. Spectrum of Techniques for Creating
3-D Facility GIS
Field Surveying
Laser Scanning to BIM
VALUE
COST
Convert CAD to GIS floor plans
BIM to GIS (New facilities only)
Convert CAD to GIS “jello cubes”

26. 3-D GIS Jello Cubes from CAD (MIT)

27. 3-D GIS Analysis with Jello Cubes

28. GIS from Jello Cubes Functionality
Supported Not Supported
• Visualization • Maintenance Management
• Space Management • Wayfinding
• Move Management • Energy Management
• Proximity analysis • Security
• Evacuation
• MEP/Data Network
routing

29. Laser Scanning to GIS – Point Cloud

30. 3-D Surfaces from Scan

31. Point Cloud - Power Generation
Facility

32. Scan Data Processing

33. 3-D Model from Scan

34. GIS From Scanning or Surveying
Functionality
Supported Not Supported
• Visualization • MEP/Data Network
• Space Management routing (hidden features)
• Move Management
• Proximity analysis
• Maintenance
Management
• Wayfinding
• Energy Management
• Security
• Evacuation

35. FM – GIS Case Studies
•Phoenix Sky Harbor Airport
•Oakland County, Michigan
•Architect of the Capitol

36. Phoenix Sky Harbor International
•Owned by the City of Phoenix
•Ninth busiest US Airport
•3000 Acres inside the fence
•3.5 million square feet in 3 terminals

37. Project Scope
 Enterprise class GIS Deployment
 Above ground, surface, underground and interior
features ALL in GIS
 High end GIS applications and infrastructure
 Integrate with 10+ existing business systems

38. Facilities Data Development
 GIS Technology for inside features
 3.5 Million sf in terminals and cargo facilities
 7.5 Million sf in parking facilities
 Study conducted to determine approach
 What data was relevant to staff?
– What precision was needed?
– What sources were available?
– How complete/accurate/current were they?
– What is the most cost effective way to create data?

39. Category 1 Features – Critical
• Building Boundary • Secure Area Boundary
• Floor Level Boundary • Fire Alarm Panel Boundary
• Space Classification • Fire Suppression Zone
Boundary Boundary
• Lease Boundary • Exterior Doors
• Cost Center Boundary • Interior Doors
• Ceiling Type Boundary • Interior Signage
• Floor Type Boundary • Emergency Lights
• Roof Area Boundary • Exit Lights
• Exterior Walls
+/- • Back Flow Preventer +/-
• Interior Walls
• Windows
3” • Fire Extinguishers
• Fire Protection Equipment 2’
• Columns • Fire Alarm Panels
• Column Grid • CCTV Camera
• Stairs • Access Control Panel
• Elevators • Access Pad
• Escalators • Emergency Duress Unit
• Moving Walkways • AEDs
• Covert Alarm Button

40. Category 2 Features - Wanted
•HVAC Equipment •Visual/Audible Alarms
•Plumbing Equipment •Magnetic Hold-Open Devices
•Baggage Carousel •FIDS Monitors
•Baggage/Cargo Conveyors •Paging System Monitors
•Baggage Cart Racks •Sprinkler Heads
•Express Pay Machines •Public Telephones
•Parking Ticket Machines Speakers
•Parking Garage Automatic Gates CCTV Monitor
•Pull Stations Paging System Microphones
•Smoke Detectors Electrical Sub-Panels
•Roof Drains Service Entrance Section
•Floor Drains Motor Control
•Cleanouts Power Distribution Switch Gear
•Grease Traps Transformers
•Water Closet Generators
•Urinal Trash Containers
•Lavatory Display Cases
•Sink Ceiling Grid

41. Category 3 Features – Not Required
• Lights - General
• Power Distribution - Raceways
• HVAC Ductwork
• HVAC Ductwork Accessories
• HVAC Piping System
• HVAC Pipe Accessories
• Plumbing Piping System
• Plumbing Pipe Accessories
• Fire Protection Piping System
• Fire Protection Pipe Accessories
• Furniture
• Movable Partitions

42. Field Data Collection Process
Survey Control extended into facilities
Individual features captured by TS or Laser
Features created in AutoCAD Map
Exported to shapefiles
Imported into ESRI Geodatabases

43. Interior Feature Symbols

44. Data, data, and more data
Smoke Detectors - 1499
Visual Audible Alarms - 4776
Doors - 5194
Light Poles - 6455

46. Facilities Management Integration
with SAP CMMS
• Spaces/features in GIS all have SAP IDs
• Anyone can view SAP information from
GIS
• View work orders and routine
maintenance information
• View specific equipment location and
attribution (ie serial number, model and
manufacturer).

47. SAP Interface

48. SAP Interface – Step 1

49. SAP Interface – Step 2

50. SAP Interface – Step 3

51. Phoenix Solution Elements
•Extensive, detailed 2-D GIS (Extrude to 3-D)
•Data created by field surveying
•Spaces and equipment loosely coupled to
CMMS asset by IDs
•Custom read-only GIS-CMMS interface

52. Oakland County, MI
Collaborative Asset Management System (CAMS)
•Population – 1,300,000
•Early, progressive ESRI users
•Needed GIS-Centric EAM
– Water/Sewer/Storm
– Road Commission
– Facilities
– Parks
– Cities, Villages, Towns
– Ultimately ~1,000 users

53. Oakland County Facilities
Management
•350+ facilities and grounds
•Central campus plus multiple locations
•Facilities as simple features in GIS

54. Oakland County Needs
•Replace existing CMMS
•Use GIS-Centric EAM – County standard
•Maintain existing non-spatial asset hierarchy
•Integrate with financial system
•Meet current user needs

55. GIS-Based Facility Asset Data
Structure

56. Facilities as GIS Features

57. Select Feature – View Object
Hierarchy

58. Select Another Facility – View
Hierarchy

59. Drill Down Through Hierarchy to
Asset

60. Create Work Order Based on
Asset Type

61. Collaborative Asset Management
System (CAMS) Elements
•Based on Azteca Cityworks (GIS-Centric
CMMS)
•Assets converted from non-GIS based
CMMS into GIS as non-spatial objects
•Assets located via hierarchy
•Future desire to migrate CAD floor plan
data to GIS and integrate with CMMS

62. Architect of the Capitol

63. AOC Currently
•CMMS (TMA Systems) – no spatial data
– Maintenance Management
– Move Management
•Floor plans in 2-D CAD (MicroStation)
– Rooms, Spaces, Furniture
– MEP asset in great detail
•Numerous non-spatial databases
– Facility Condition Assessments
– Historic Preservation
– Energy Management
– Many more

64. AOC Furniture Detail

65. AOC – Mechanical Detail

66. AOC – Electrical Detail

67. AOC Concept
•Develop 3-D GIS from extruding CAD floor
plans and scanning
•Incorporate or integrate with non-spatial
databases
•Link to GIS-enabled CMMS (TMA) for
– Space/move management
– GIS-based maintenance management
– Wayfinding/evacuation routing
– Safety/security analysis
– Capital improvement project planning
•Develop custom applications as needed
•Incorporate 3-D BIMs as they come

68. TMA GIS Module Functionality

69. Full Feature Detail in 2-D GIS
a. Press Select Features button
b. Check the Assets Layer
c. Push the Select Button
d. Draw selection rectangle on
map over desired features to
select

70. Select Feature – Create SR or WO
Press the Create Request or
Create Work Order button

71. AOC 3-D GIS Concept -
Wayfinding

72. BIM Spatial Data Interchange to
GIS (New facilities only)
• BIM Export to Industry Foundation Class (IFC)
– All Major BIM Products export and import IFC
• Safe Software’s FME imports IFC – Exports
over 100 CAD/GIS/3-D formats
• Limitations of export and import technology
Model in BIM Model in GIS