View this slideshow to learn more about this affordable ERP software. Includes complete accounting module. Case paper management. Multi user, multiple location system. ERP is a fully comprehensive software for Doctors, Hospitals, and Clinics including prescription writing and storing, Electronic case papers records and medical practice management. ERP for Dr., focuses on helping the doctor and automating tasks. It is very simple to use, customizable to your workflow and suitable for both Specialists and General Practitioners.
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ERP software for Doctor. Complete management software for hospital.
1. ERP for Doctors
Management
Software for Hospital
Clinic / Administration
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Nursing home
Digital Includes
complete
Nervous accounting
System module
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2. Outline
Major ERP modules
Integration of the Clinical data and
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the Management data
Presentation for Doctor as well as
for IT Professionals
Some use case (case study) used
to discuss details
3. About the author: Jyoti Zaveri
Broad techno/commercial background, with over 36
years experience in Information Technology.
Worked on the Internet since its dawn period.
Specializing in Digital Platforms, Internet
Marketing, E-business, E-commerce and ERP
solutions.
IT professional since …..1975.
Computer Engineer (Germany).
About Author Zaveri www.dnserp.com 3
4. What is ERP FOR DOCTORS?
Enterprise Resource Planning software is a
fully integrated business management
software, to link business processes
automatically, and gives real time
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information to authorized users. ERP
is a multi-user system of management.
ERP backed processes enable Doctors to
network 24 X 7 X 365 to access critical
information across multiple clinics,
irrespective of geographical location of
Doctor or clinics.
ERP for Doctors is the software designed
and developed by Jyotindra Zaveri, Pune,
India.
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5. There is too much of unstructured data in most clinics, in the form
of prescriptions. ‘ERP for Doctors’ captures the entire cycle of a
patient’s treatment – right from prescription to treatment and the
follow ups.
Hospital/Clinic Management System
attempts to answer following questions
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• How many patients in last month?
– How many OPD?
– How many were indoor (admitted )?
• What is our Resource utilization: Rooms, ECG,
consultations?
• Stores: Are the Medicine given to patient billed to
patient? Are they accounted properly?
• How many outside Doctors Visited?
– Are their visits recorded and billed to the patient?
• Who are the Doctors referring to our clinic?
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6. ERP software for Doctors
o Fully comprehensive software for
Doctors, Hospitals, and Clinics
including prescription writing and
storing, Electronic case papers
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records and medical practice
management.
o ERP for medical professional
focuses on helping the doctor
and automating tasks.
o ERP is simple to use,
customizable to your workflow
and suitable for both Specialists
and General Practitioners.
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7. Client / Server Architecture
• Server is always on
• Connect to static IP
Server • All data is saved on
the server
computer
• LAN or Wi-Fi LAN
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Dr. One Dr. Two Dr. Three
Reception USERS COMPUTERS ARE CALLED
CLIENT PC
Senior Doctor
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8. Clinic Management concept
E-Case Papers
Senior Doctor 1
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Reception Dr. One
First
interview
Take medicine & Senior Doctor 2
ERP Server payment
computer
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9. C O M P L E T E M A N A G E M E N T S O F T W A R E
Security CRM
Case paper PATIENTS
Prescription DATA
writing
Appointment Cash
PURCHASE Accounts management
PAYROLL
management
HR
Special units OPD Multi-user
(Cancer Center)
Indoor AUDIT
patients TRAIL
Medicine Doctor Automatic Resource
Multi-location
Management Master Management
E-Mail
Alerts
Send / Receive Resource Diagnosis
data Matrix records
SMS alerts Website
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10. Business Automation
• Traditional accounting packages
are ‘Financial reports-centric’.
They are primarily designed to
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inform the management about the
company’s financial condition long
after it has conducted its
business.
• On the other hand, ERP adopts a
day-to-day perspective. It
provides strategic information and
tools in REAL TIME, when you
need it the most.
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11. Audit Trail
• What is audit trail?
– Software will capture users
information automatically
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from login ID and secret
password
• Purpose
– Management will know
• Who entered?
• When the transaction was
saved?
• Who printed?
– Full accountability and full
responsibility comes because
mistakes can be traced
easily
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12. Advantages
• Multi-user – Access by password. Simultaneously any number
of people can use the program on the network.
• CRM
– better health care for patient
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– Paperless case gives improved and efficient patient
monitoring system
– Faster patient discharge time
• Great help in case of emergencies.
• Account integration ensures accurate billing.
• Integration with inventory management of medicines ensures
availability of critical items such as ‘oxygen’, life saving drugs,
etc.
• “Doctor Master” helps identifying specialists especially in case
of large hospitals.
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13. Clinical Masters
• Doctor Master.
– Complete details about attending doctors.
– Complete details about referring/referral hospital.
• Hospital Master.
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• Service Master.
– Details about type of service availed in the hospital.
• Resource Master.
– Details about type of resource e.g., ECG, Pathology,
Sonography, etc.
• Account Master
• Item Master.
– Various types of medicines, Injections, etc to be
stored in item master, with sale price.
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14. Doctor’s ERP captures:
(1) Clinical Master data & (2) Accounts master data
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Both master information
is linked for getting
real-time MIS
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18. OPD Patient – Capture Visit charges, etc.
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19. Why ERP for Doctors?
• ERP software will automate
your daily activities, tasks,
record your clinical tasks
without any extra effort.
• assists you access easily
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clinical and medicine related
decisions, provide you with
integrated accounting and
make your practice much
more systematic, and error
free.
• As a byproduct your patients
will get a better sense of
professionalism and
confidence in your practice.
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21. Resource Master
Master data,
one time entry
required
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To entered the detail of any new resource like
consultation etc.
This will be used at the time of patient treatment
detail entry.
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22. Item Master
Item type
drop down list
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Item Master includes items which are from the stores & gets
consume during the treatment. For e.g. capsule, injection etc.
Stores expiry date information to generate ‘NEAR EXPIRY
REPORT’
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23. Patient’s scheme master (optional)
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• Useful for clinics where prolong treatment is given
to patient. E.g. Patient need not pay for every
visit, if covered under monthly scheme.
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24. Treatment detail is captured
• Enter details of medicine
(Items) given
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• Resources used
• Date & Time of admission
• Date & Time of discharge
• Visiting Doctors details
• Treatment records
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30. Automatic Accounting
• ERP software captures data online.
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• Summary of money received by cash /
check.
• Outstanding balance computed .
• Real time reports / outputs.
• Prepare Patients Bill – ensures all the
charges are properly included in the bill.
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31. Management wants to know ‘Daily collection’ or
Amount received for a given period
Save in excel
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All reports-
From date
To date
Display report for specific time
period
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33. Case Paper Data Record - 2
1. Systemic
1. Head, Eyes / Vision, Nose, Teeth / Gums
2. Respiratory, Extremities
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2. Thermal
1. Weather / Season, Ice, Cold Water, Hot Water
3. Fever
1. Chill, Heat, Sweat, thirst, Periodicity
4. Female
1. Menses: Menarche/ Menopause /Cycle
2. Menses Before, Menses During, Menses After, Leucorrhoea
5. Life Space
1. Developmental Landmarks
2. Life Situation
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34. Case Paper Data Record - 3
1. History
1.Past History
2.Family History
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2. Examination
1.General
2.Systemic
3. Investigation
4. Notes / Observations
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35. Diagnosis & prescription
• Entering Prescription in the ERP.
• In for Dr. there are two formats:
– 1). Free format like a notepad
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– 2). Structured format.
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36. Diagnosis & prescription
• Example of the ‘free format’ is given below:
• Note: commands like bold, italics, font size etc., are available.
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51. Security in ERP
Authentication and Authorization is important in ERP
The user-manage menu allows the ERP coordinator to ‘allow’ or
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‘deny’ access to the user
Each individual is given a unique log-in id and password
Each menu and sub-menu can be mapped with the individual
User ‘rights’ should be assigned depending on the role and
responsibility matrix
Authentication and Authorization is important in ERP
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52. Email alert module
– Email id Master for sending auto Automatic
emails EMAIL
– Daily collection (Rs. Or $) or daily Alerts to users
Patient count, to TOP Management.
– Near expiry date medicines – stock
report
– Alerts user for items falling below
ReOrder Level (ROL)
– Pending Purchase Order since
defined days.
– Pending customer outstanding Bills
since defined days/Months.
– Bank balance going below defined
amount.
– Non-Moving Items.
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53. Automatic email alert from ERP
Enter email of Doctor who will receive instant email.
Option – If Doctor has ‘Blackberry’ enabled mobile, will get report on the
‘move’.
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57. Accounts and Inventory is tightly
integrated
• Ensure that closing balance of asset and
liability is entered, debtor (patients) balance,
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supplier balance, etc. as on given date.
• Bank and cash balance is required to start the
cash book and bank book.
• Physical stock has to be taken and entered for
the same ‘cut-off’ date.
• Take location wise inventory.
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58. Accounts Masters
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• Account Group Master.
• Subgroup Master.
• General Ledger Account Head Master.
• Narration Master.
• Detail Account Master.
• Supplier Master
• Supplier Type Master
• TDS (Tax Deducted at Source) and % fields in the vendor /
address masters. Automatic posting in GL. ERP will create a
TDS JV automatically.
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59. Accounts Transactions
• Cash receipt voucher.
• Bank receipt voucher.
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• Cash payment voucher.
• Bank payment voucher.
• Journal Voucher.
• Contra-entry voucher.
• Credit Note.
• Debit Note.
• Expense PO (for service provider, optional).
• Expense voucher (for service provider bill
booking).
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60. Accounts Transactions
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• Adjust unlink receipt with open bills.
• Adjust unlink payment with open GRN
(Purchase bill / expense bill).
• Closing balance for master data (debtor,
creditor, and GL accounts).
• Rate of depreciation (as per company act).
• Rate of depreciation (as per I-Tax act).
• Asset installations slip.
• Asset sale transaction. (for asset register and
deprecation register).
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62. BACKUP
• Purpose: To keep additional copy of database and
ERP EXE program in case of computer server
breakdown.
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• This is a routine operation carried out by the ERP
coordinator or IT support person. By clicking on
the backup button, ERP will automatically create a
database backup. A pop up message is displayed
“Backup is taken successfully.”
• Backup can be taken by authorized person only.
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63. KEY BENEFITS
Reduced waiting time for patient
Improved inventory management
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Accurate and fast billing at the time of discharge
Hospitals can run in an efficient and cost-effective manner
ERP puts clinical and financial information at the fingertips
Helps Doctors and administrators in critical decision
making
Improved efficiency results in a better experience for the
patients as well
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64. Training
• Training ERP user
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–Jyoti Sir will give necessary hand holding
support. Train users at various levels to give
them necessary confidence in using the integrated
system.
–Yes, implementing a new system is a challenging
task, one that mandates changing existing
mindsets and procedures.
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65. Use Internet to manage your clinics / hospitals
ERP Training
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Doctor can have CLINICS
anywhere in INDIA and yet be
connected from anywhere
anytime.
Affordable technologies
•Fix (static) IP address
•With email send and receive data using
standard dialup modem or USB modem
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66. MANAGEMENT INFORMATION SYSTEM FOR DOCTORS
Patients
Records Medicine
Nursing staff
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PATIENT
DNS DNS
ERP ERP
Hospital
DOCTOR
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69. The Digital Nervous System is the
‘backbone’ for your patient management
Think of ERP for medical colleges too
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Presentation by Jyotindra Zaveri
Main ERP e-Learning site
http://www.dnserp.com
• Your feedback will be appreciated j.zaveri@dnserp.com
• Hope you Like this presentation.
• If you find these tip useful please share with others.
Health is Wealth
Thank you
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70. ERP - Additional Resource for further interaction.
• ERP Blog Subscribe
• http://dnserp.wordpress.com
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• https://www.facebook.com/groups/discuss.erp
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ERP Concepts by Prof.
Jyoti
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