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Technology Wellness in the Nonprofit
Workplace 1. Why does collaborative technology overload lead to loss of nonprofit workplace productivity and what are the best practices to avoid it? 2. When does technology boost personal productivity for nonprofit professionals and when does it get in the way? 3. What are some examples of technology and nonprofit case studies that supports health, fitness, and wellness in the nonprofit workplace?
Who is in the room?
What is your nonprofit budget size? What is your role? Does your organization have a formal wellness program? Does your office mostly sit or mostly stand? Stationary or mobile?
Collaborative Overload ● Burnout from
too many e-mails, meetings, and collaborative tech tools that limits our ability to get stuff done ● More connectivity externally and more collaboration internally is positive, but can lead to being “overwhelmed” ● Research shows that today’s office worker spends 90% of their time engaged in tasks with other people.Research Source: Rob Cross, Adam Grant
● 15% of organization time
is spent in meetings ● Four hours a week for status update meetings ● There are an estimated 11 millions a day in America ● US businesses waste more than $37 billion year in unproductive meetings Source: NY Times, “Meeting is Murder” 2/28/16 Fuze Infographic on Meetings
Planning: Structure and Rituals Assessment
1. Our team has a clear sense of what’s ahead each month 2. We stick to deadlines and commitments and rarely let things fall through the cracks 3. My team or organization has a clear policy about sending after hours emails 4. My team uses cloud software for collaboration and has a well mapped out workflow and training for all users 0-8 What’s your score? 0=No, 1=Sometimes, 2=Yes
Tips to Improve Planning ●
Clearly Define Workflow for Online Collaboration Platforms and Training ● Adopt Formal Practices Around Team Emails
People: How You Relate To
Others Assessment 1. I am comfortable saying no, negotiating requests, and making requests of others. 2. I stay away from gossip, office politics, and drama 3. Our team communicates precisely via email and online collaboration tools 4. Our team has an effective approach to integrating remote and on-site staff for meetings and collaboration What’s your score? 0=No, 1=Sometimes 2=Yes 0-8
Tips to Improve ● Set
a Statute of Limitations on People Frustrations ● Say NO, But Enforce Boundaries With Grace
Tips to Improve People ●
Write emails that are precise ● Create a remote working charter for your team Subjects w/Keywords [ACTION] [SIGN] [DECISION] [CORD] [INFO] Bottom Line Up Front (BLUF) Fewer Words Link to Attachments
Priorities: How You Spend Your
Time 1. We spend time working on key priorities and goals that move the needle for our organization, our team, or my own performance and growth. 2. I complete tasks even when I don’t want to do them. 3. My organization or team has clear rationales for how we use our time 4. I understand and accept the trade-offs that I make when choosing how to spend my time. What’s your score? 0=No, 1=Sometimes 2=Yes 0-8
Being Present: How You Focus
and Pay Attention 1. Our team schedules work according energy levels 2. Our team is focused and engaged in meetings and not multi-tasking 3. We have distraction free environment and time needed to complete the things that require focus or strategic thinking. 4. When I have free time, I know how to use it productively or restoratively. What’s your score? 0=No, 1=Sometimes 2=Yes Add it up your answers 0-8
Tips to Improve ● Team
wide analysis of most productive times ● Have explicit team or organization policy about white space or maker time
Is digital better than analog?
This is not the right question. So, what is? 1. Is your current strategy getting you the results you want? 2. Is there a steep cost or learning curve to the new solution? 3. Are you using the solution 80% of the time? 4. Does the solution have other features that distract you from you original goal? 43
My Personal Top 5 1.
Email Management: Sanebox/Dropbox 2. To-do list and planning: Bullet Journal Method 3. Working out: Classpass 4. Meditation: Stop.Breathe.Think 5. Home Organization: KonMari Method 44
Fitbit Case Study: RTA Problem
Bus drivers sit 8 hrs/day Average Age 52 $7M healthcare in healthcare expenses And, “living up to the stereotype” of unhealthy bus driver Solution Pilot program - 100/650 employees with Fitbit Choose your step goal - find creative ways to get in steps (aisle of the bus, in parking lots) Onsite wellness: yoga, group fitness Health stats improved, health costs went down (-17 pt glucose, -12 pt LDL, -$2.3M healthcare savings)
Strava Social Media for Athletes
. . . or anyone who moves ● Syncs with devices and apps ● Feed = runs, swims, bike rides, hikes, walks ● Social, fun, easy, playful, motivating ● Support and cheer around goals or events