6. Technology Wellness in the Nonprofit Workplace
1. Why does collaborative technology overload lead to loss of nonprofit workplace
productivity and what are the best practices to avoid it?
2. When does technology boost personal productivity for nonprofit professionals and
when does it get in the way?
3. What are some examples of technology and nonprofit case studies that supports
health, fitness, and wellness in the nonprofit workplace?
7. Who is in the room? What is your nonprofit budget
size?
What is your role?
Does your organization have a
formal wellness program?
Does your office mostly sit or
mostly stand? Stationary or
mobile?
8. What is your burning question about
technology wellness?
10. Collaborative Overload ● Burnout from too many e-mails,
meetings, and collaborative tech
tools that limits our ability to get stuff
done
● More connectivity externally and
more collaboration internally is
positive, but can lead to being
“overwhelmed”
● Research shows that today’s office
worker spends 90% of their time
engaged in tasks with other people.Research Source: Rob Cross, Adam Grant
11. ● 15% of organization time is
spent in meetings
● Four hours a week for status
update meetings
● There are an estimated 11
millions a day in America
● US businesses waste more
than $37 billion year in
unproductive meetings
Source:
NY Times, “Meeting is Murder”
2/28/16
Fuze Infographic on Meetings
14. Planning: Structure and Rituals
Assessment
1. Our team has a clear sense of what’s ahead each month
2. We stick to deadlines and commitments and rarely let things fall through the cracks
3. My team or organization has a clear policy about sending after hours emails
4. My team uses cloud software for collaboration and has a well mapped out workflow
and training for all users
0-8
What’s your score?
0=No, 1=Sometimes, 2=Yes
15. Tips to Improve Planning
● Schedule Team Power Hours
● Use Look-Ahead Rituals
16. Tips to Improve Planning
● Clearly Define Workflow for Online Collaboration
Platforms and Training
● Adopt Formal Practices Around Team Emails
17. People: How You Relate To Others
Assessment
1. I am comfortable saying no, negotiating requests, and making requests of others.
2. I stay away from gossip, office politics, and drama
3. Our team communicates precisely via email and online collaboration tools
4. Our team has an effective approach to integrating remote and on-site staff for
meetings and collaboration
What’s your score?
0=No, 1=Sometimes 2=Yes
0-8
18. Tips to Improve
● Set a Statute of Limitations on People Frustrations
● Say NO, But Enforce Boundaries With Grace
19. Tips to Improve People
● Write emails that are precise
● Create a remote working charter for your team
Subjects w/Keywords
[ACTION] [SIGN]
[DECISION] [CORD]
[INFO]
Bottom Line Up Front (BLUF)
Fewer Words
Link to Attachments
20. Priorities: How You Spend Your Time
1. We spend time working on key priorities and goals that move the needle for our
organization, our team, or my own performance and growth.
2. I complete tasks even when I don’t want to do them.
3. My organization or team has clear rationales for how we use our time
4. I understand and accept the trade-offs that I make when choosing how to spend my
time.
What’s your score?
0=No, 1=Sometimes 2=Yes
0-8
21. Tips to Improve
● Take A Trend-Line View
● Rethink Status Updates Meetings
23. Being Present: How You Focus and Pay
Attention
1. Our team schedules work according energy levels
2. Our team is focused and engaged in meetings and not multi-tasking
3. We have distraction free environment and time needed to complete the things that
require focus or strategic thinking.
4. When I have free time, I know how to use it productively or restoratively.
What’s your score? 0=No, 1=Sometimes 2=Yes
Add it up your answers
0-8
24. Tips to Improve
● Team wide analysis of most productive times
● Have explicit team or organization policy about white space or
maker time
25. Tips to Improve
● Device free zones in your workplace
● Meeting policy about use of devices to avoid “technoference”
26. Book and Fitbit Raffle
Write on index card
Name
Email
One thing to put into
practice
27. My so called (digital) life.
Aisha Moore
Self-care by Aisha
43. Is digital better than analog?
This is not the right question. So, what is?
1. Is your current strategy getting you the results you want?
2. Is there a steep cost or learning curve to the new solution?
3. Are you using the solution 80% of the time?
4. Does the solution have other features that distract you from you original goal?
43
44. My Personal Top 5
1. Email Management: Sanebox/Dropbox
2. To-do list and planning: Bullet Journal Method
3. Working out: Classpass
4. Meditation: Stop.Breathe.Think
5. Home Organization: KonMari Method
44
45. Book and Fitbit Raffle
Write on index card
Name
Email
One thing to put into
practice
46. Healthy Tech for a
Healthy Workplace
Gina Schmeling
Director of Development, Hazon
@nyginaschmeling #17NTCwecare
47. About where I work . . .
Hazon means vision.
We create healthier and more sustainable
communities in the Jewish world and beyond.
48. About me . . .
I’m a runner and a gadget enthusiast.
49. Consulting PT to Working FT
A loss of activity & mobility (oh the irony!)
From this To this
56. Fitbit Case Study: RTA
Problem
Bus drivers sit 8 hrs/day
Average Age 52
$7M healthcare in healthcare
expenses
And, “living up to the
stereotype” of unhealthy bus
driver
Solution
Pilot program - 100/650 employees with
Fitbit
Choose your step goal - find creative ways to
get in steps (aisle of the bus, in parking lots)
Onsite wellness: yoga, group fitness
Health stats improved, health costs went
down (-17 pt glucose, -12 pt LDL, -$2.3M
healthcare savings)
57. Strava
Social Media for Athletes . . . or anyone who
moves
● Syncs with devices and apps
● Feed = runs, swims, bike rides, hikes, walks
● Social, fun, easy, playful, motivating
● Support and cheer around goals or events