Deployment of Google Apps at WOSC

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Unplugging from the
Commercial Software
Grid Revisited:
Apps for Education
ODLA
Kent Brooks &
Brian Carpenter
Western Oklahoma State College
November 16, 2010

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make it universally accessible and useful
Web
Video
Books
Organize the world's information andallall
News
Personal/Internal
Google’s Mission

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When I want to learn
something why do I go to
Google instead of taking a
class at the college?

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Googlemania
They named their new
search engine Google, for
the biggest number they
could imagine. But it wasn't
big enough. Today Google's
a library, an almanac, a
settler of bets. It's a parlor
game, a dating service, a
shopping mall. It's a
Microsoft rival. It's a verb. At
more than 200 million
requests a day, it is, by far,
the world's biggest search
engine.
- Wired Magazine

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Google Enterprise
300 people dedicated to Enterprise
Backed by Google’s core research and development
Provides Google-quality search across Personal/Internal Content
Over 7,000 active appliance customers
Find Visualize Collaborate

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Time
User
Satisfaction
Enterprise Tech
Consumer Tech
An emerging trend

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Time
User
Satisfaction
Enterprise Tech
Consumer Tech
The future together

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From context to core
Context
Core
Context
Core
“Core processes … are the
ones that differentiate you …
so that customers select you
over your competition.
Everything else is context.”
Geoffrey Moore

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“more than 75% of the IT budget is spent just
maintaining and running existing systems and
software infrastructure”
Timothy Chou, The End of Software, SAMS Publishing, 2005
“On average, $8 out of $10 spent in IT is ‘dead
money’ -- not contributing to business change and
growth.”
Gartner, October 2006
Where does the money go?

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What is Google Apps?
Applications: Web 2.0 for Schools
• Simple user-centric collaboration
• Rich functionality through the web browser
Infrastructure: Just turn it on like a utility
• Opening up one of the world’s most powerful computers to every
company
• Just turn on scalability, reliability, availability, security
Platform: One system, many applications
• Integrate once, and just turn on apps as they are invented
• Catch the rocket of innovation
Start Page
?

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2004 2005 Q2 2006 Q1 2007Q4 2006 April
2007
?
Q3 2006
Premier
Edition
EDU
Docs & Spreadsheets
Added to Apps: API
became available Free
for Education
IT Began
using
Development in Google Apps
May
2008
Sept
2008
Began Rolling over
Faculty and Staff
No more Email Servers
100% usage by Faculty
and Staff but 90%
using Gmail 10%
Outlook

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February 2007 March 2007 May 2008April 2007
Global Address
Book
Gmail attachment
size to 20 MB
Calendar for
mobile
browsers
Partner
Edition
launch
Increased # of
Docs &
Spreadsheets
collaborators
Charts in
Spreadsheets
iGoogle
relaunch
Pop Fetcher
in Gmail
Calendar
notifications
via SMS
Recent Development in Google Apps
Gmail Backup
(3rd Party)
May 2007

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August 2008 March 2009 September 2010January 2010
Google Street
View enables
eye-level
exploration of
all 7 continents
Google Buzz
Launches
Google Voice
Launches
Google Apps
can now
accept
uploads of
ALL file types
Google
launches
sites
dedicated to
2008
elections
Google
convinces
FCC to open
up “White
Spaces” in
bandwidth
Recent Developments in Google Apps (cont)
Oregon
becomes first
state to offer
Google Apps to
all State
Schools
April 2010

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GMail Message

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Google Calendar

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Google Document
Q uickTim e™ and a
TI FF ( Uncom pr essed) decom pr essor
ar e needed t o see t his pict ur e.

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Google Spreadsheet Screenshot

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Personalized Start Page

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Google Apps for Education Edition
Google Apps Standard Edition
Start Page
•Google Apps Education Edition:
•Email, calendar, and collaboration tools right from the
browser
•Customizable logo
• Your domain (ie user@school.edu)
•Free with no advertising for students, faculty and staff
•Easy to manage with no hardware or software to
maintain
•Supported 24x7 for administrators
•Ready to integrate with many APIs and use of Open
Standards
•2 GB email boxes originally but now at 7.2GB Currently 6.5
GB of email (and growing) with spam and virus protection
•Add-on security and compliance tools available at a
66% educational discount
•Google Video for education

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Our Education Edition
Google Apps Standard Edition
GMail, Calendar, Talk,
Personalized StartPage, Docs
and Spreadsheets
• Your domain
(ie user@school.edu)
• Customizable logo
• 2GB email boxes
• Free for students, alumni,
faculty, and staff
• Ads optional for students
• Integration APIs - account
management and SSO
• 24x7 Phone support for
administrators
Education Edition Enhancements
Start Page

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Advanced Integration Capabilities
Provisioning: Integrate account
management with existing systems
Single Sign On: Use your own systems to
authenticate users
Reporting…Coming Soon: Check in on
users utilization of the services
Application APIs: Individual APIs for
Calendar, Docs and Sheets, and other
applications
Migration: Move email from your existing
IMAP server to Google Apps.
Mail Gateway: Route all mail through
your internal systems

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We eat our own dogfood