Using A Local Erms To Manage Ejournals

Using A Local ERMS To
Manage Ejournals: Can It
Get Any Better Than This?

Polly Khater

NASIG 2009

 As the largest and most diverse museum
library in the world, the Smithsonian Libraries
leads the Smithsonian in taking advantage of
the opportunities of the 21st-century digital
society. SIL provides authoritative
information and creates innovative services
for SI researchers and the general public to
further their quest for knowledge. Through
paper preservation and digital
technologies, the Libraries ensures broad and
enduring access to its collections for all.

SIL Mission
SIL Libraries 05/28/2009 Connecting. Ideas. Information. You.

 20 libraries in museums and research centers
in Washington, DC; Edgewater and
Suitland, MD; New York City; Republic of
Panama, all supported by Central Services:
Acquisitions
Cataloging
Digital Services Division
Interlibrary loan
Director’s Office
Administration
Development

 99 Staff (down from 109 in 2008, 130 in
1997)

SI Libraries

 Natural History, History of Science and
Technology, Anthropology, Philately and
Postal History, African and Asian
Art, American Art and Portraiture, Aviation
and Space Exploration, Botany and
Horticulture, Decorative Arts and
Design, Tropical Biology, Museology, Native
American and African American History and
Culture.
 Special Collections include 40,000 rare books
and large holdings in Worlds Fairs and
International Expositions, Manufacturer's
Trade Catalogs, and scientific manuscripts.

SIL Collection Strengths

 Smithsonian
scientists, curators, historians, researchers
 Visiting fellows, graduate
students, scholars, interns
 Students in affiliated academic programs
(e.g., Corcoran School of Art)
 Smithsonian educators and exhibition staff
 Smithsonian
management, docents, volunteers
 Researchers world-wide and general public

Who does SIL serve?

 Direct access to physical collections
through catalog and open stacks, scan &
deliver
 Interlibrary loan (FY2008: 6,149 borrows
and 5,621 loans)
 Exchange and Gift (FY2008: 3,754
exchange partners)
 FY2008: 190,368 microforms

With print collections

 Usage Statistics
◦ 3,969,719 web user sessions in FY2008
◦ 329,143 sessions per month
◦ 80% of users are non-Smithsonian

With SIL Websites and Resources

 FY2008: 1,354,810 print volumes in
collections
 FY2008: 4,748 active journal
titles/subs, cancelled 132 titles ($55,780) in
March 2009
◦ 1,683 print $
◦ 437 electronic $
◦ 2,628 print g&e
◦ 3,471 electronic g&e
 As of May 27, 2009: 3,908 active electronic
journals

With Journal Collections

 In 1984, spent $385,000 for 5,000 journal
subscriptions
 In 2007, spent $958,290 for 1,948 journal
subscriptions
 In 2008, spent $1,052,048 for 2,120
journal subscriptions
 In 2008, spent $276,768 for electronic
journals

SIL Journal Expenditures

 Electronic journals, as of May 27, 2009
◦ Out of 3,908 active titles, 1,627 titles are in
Horizon catalog (SIRIS)

◦ 425 ejournal titles are in the cataloging
queue, waiting for input into Horizon catalog

SIL Electronic Journals

 Selection and acquisitions
◦ Purchase titles
 Eforce committee

◦ Free titles

◦ Staff involved – Natural History
Librarian, Branch Staff, Deputy
Director, Acquisitions Librarian, Acquisitions
Serial Tech

Electronic Journals Workflows

 Licensing
◦ Purchase and free

◦ Staff involved – Contracting
officer, Administrative Services staff if
needed, Acquisitions Librarian


 Cataloging
◦ Horizon

◦ OCLC

◦ Staff involved – Serials Cataloger, Natural
History Librarian, Branch staff


 A-Z ejournal list
◦ Developed in house, about 10-12 years ago

◦ Now in SQL

◦ Provides title access alphabetically, keywords in
title, and by vendor

◦ Shows additions or changes in last 31 days


SIL ERMS

Pros Cons

 Taylored to SI  LOTS of staff time and
energy
 Easily update licensing and
 Running into equipment
vendor info and IT issues
 Use restrictions available for  Everything is done
SI users manually, title by title!
 Real time updates  No link resolver
 SI purls generated  Cataloging backlog
 Add ejournal access and info  No specific holdings
information in Horizon or A-
to print record in Horizon Z list
 Don’t pay external vendor $  Intermediary click through
 Intermediary click through

Pros and Cons of A-Z List

 Insanity: doing the same thing over and over
again and expecting different results.
Albert Einstein

 Galaxy of Images:
http://www.sil.si.edu/imagegalaxy/index.cfm

 Polly Khater
◦ khaterp@si.edu
◦ 202-633-1643
◦ Posted in SlideShare in Smithsonian Libraries Community


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