1. CARIBBEAN EXAMINATION COUNCIL
SCHOOL BASED ASSIGNMENT
ELECTRONIC DOCUMENT PREPARATION
& MANAGEMENT
NAME:
KHIMRAN SURJAN
CENTRE NO.:
160563
CANDIDATE NO.:
1606530206
TEACHER:
SALEEM MOHAMMED
2. TABLE OF CONTENTS
CHAPTERS Page
Letters
Blocked Style Letter 1-2
Circular Letter 3
Manuscript 4
Tabular 5
Committee Documents
Notice of Meeting 6
Agenda 7
Minutes 8
Display
Invitation 9
Organization Chart 10
Legal Documents
Will with an Endorsement 11-12
Contract of Employment 13
3. DUPLEX CO. LIMITED
IDC Industrial Estate, Plaisance Park, Point-ἀ-Pierre
Ref V/1
21 February 2015
Dear Mr. Khan
VACATION BENEFITS
In reply to your letter of 21 February 2015 re Vacation Benefits, I wish to inform you that you
are entitled to Full Benefits for yourself with effect from the first of January next year according
to the Terms and Conditions of your employment.
The maximum value of your benefits is $10 000.00 which is subject to Income Tax deductions
under the provision of the law. As a result, your maximum benefits will be calculated as follows:
a) Income Tax $4 572.39
b) Net Benefits $7 849.82
Your spouse shall also be entitled for Vacation Benefits in accordance with the Terms and
Conditions of your employment. In support of your claims, please forward documentary proof of
marriage:
1) Birth Certificate of spouse ( with affidavit where necessary)
2) Marriage Certificate
In making your claims you are reminded that:
1) The amount of your Vacation Benefits is calculated on an individual basis and it should
not exceed your allowances.
2) If the cost of your travel ticket id less than your Vacation Benefits allowance, the
company will pay the cost of your hotel accommodation to the amount of difference
between the cost of your travel ticket and your Vacation Benefits Allowance.
3) If the whole amount of your vacation Benefits Allowances not utilized, the remainder
cannot be used for any other purposes.
4. On completion of your arrangement for travel, please ask your Travel Agent to send me a cost
statement showing the following:
2
Mr. Khan
21 February 2015
1) Itinerary
2) Cost of Travelling
I will the despatch a Purchase Order to your Travel Agent who must forward me an invoice and a
copy of your electronic ticket(s) before I can make any payments.
Should it become necessary for you to change or cancel your travel arrangements, please inform
me so that the necessary action me be taken/ should you proceed on your vacation overseas, you
must submit your electronic tickets and the stubs from your boarding pass to the Human
Resources Department within one week of your resumption of duties for the completion of your
vacation records.
Yours truly
DUPLEX CO. LIMITED
Harvey Spector
Human Resources Manager
HS/yrs
CC The Chief Accountant
The Factory Manager
5. VALSAYN TEACHERS TRAINING COLLEGE
Valsayn
Caroni
TRINIDAD
Dear Mr. /Mrs,
You have been recommended by a student of our college as a person who may be
interested in training for a position or a career. Here is the opportunity that would assist you in
obtaining the position you so desire.
Use the form below and send immediately for our information package which will reveal how
you can study at home for promotion or a career.
Our training is a step-by-step approach through easy to follow lessons. You study at your own
pace. All study materials are provided by our college.
Yours sincerely
VALSAYN TEACHERS TRAINING COLLEGE
Career Promotion Department
----------------------------------------------------------------------------------------------------------------
NAME: ........................................................................................................................................
ADDRESS: .................................................................................................................................
..............................................................................................................................
I am interested in a Home Study Programme. Please send me your information package.
......................................... ...............................................
Date Signature:
VALSAYN TEACHERS TRAINING COLLEGE, Valsayn, Caroni, TRINIDAD
6. Communication SC
Intercommunication system Ini CapsBU/S
rom An intercommunication system is a set of intercom units
consisting of circuits, buttons, microphones, receivers and
sometimes handsets connecting to each other at different stations
(rooms of offices) of an organization. Each button bears the
name or number of a station (executive or administrative
assistant). An officer can call any single channel or conference with
multiple locations at once. The intercom unit also allows private
conversation between and 2 channels without disturbing the others. sp
bf Press Call to page another station (room or office). Press Talk to
communicate. Press Lock to audio monitor another room or office.
An intercom unit can be either analogue of digital.
stet There is also a door intercom unit. When a person presses the
buzzer at door, someone inside at the service station lifts the handset,
communicates with the person then releases the door lock
mechanism, if necessary, to allow the person to enter.
if With the digital system, the person presses the appropriate number
on the keypad and the officer designated to the number being called
will answer.
7. SALES STATISTICS 1 FOR PERIOD ENDING JUNE 30, 20.
INDIVIDUAL SALES PROCEEDS ($1,000)
SURNAME FIRST NAME
JANUARY
FEBRUARY
MARCH
APRIL
MAY
JUNE
TOTAL
Brinson Michael 39 15 50 34 35 42 178
Brotman Tony 20 30 36 40 12 40 202
Crawford Richard 41 36 25 15 45 40 245
Goldfinger Richard 25 40 33 50 52 45 183
Hoff Peter 12 35 25 37 32 42 217
Lacardi William 30 28 25 40 50 44 243
Martinez Jeremy 15 36 34 56 48 54 225
Navaro Sean 42 32 42 44 30 35 204
Patrick Erik 25 36 35 40 53 15 205
Rodriguez Justin 30 27 36 28 41 43 233
Sandonksy Anthony 37 29 23 43 56 45 169
Santos Joshu 20 24 28 30 31 36 2519
TOTAL 336 368 392 457 485 481 4823
8. BARCELONA FOOTBALL CLUB
Notice of Executive Committee Meeting
There will be a meeting of the Executive Committee at the Club House on Friday 10th April 2014
at 1300 hours.
The agenda is attached.
Wendy Ramlal
Wendy Ramlal
Hon secretary
17th April, 2014
9. BARCELONA FOOTBALL CLUB
To: All Members
An ordinary quarterly meeting is to be held at the Club House on March 31, 2014 at 1900 hours.
AGENDA
I. Call to order/Attendance (roll call)
II. Apologies for absence
III. Minutes of the last meeting
IV. Matters arising for the minutes
V. Correspondence
VI. Suggestions for fund raising activities
VII. Approval of:
(a) Sales of old gears and equipment
(b) Purchases of new gears
(c) Increase of subscription fee
VIII. AOB
IX. Date of next meeting
X. Termination/Adjournment of meeting
Wendy Ramlal
Secretary
18 February,2014
10. PERSEVERANCE CULTURAL CLUB
Minutes of Meeting
A meeting of the Executive Committee of the PCC was held at the Club House on Friday 10th
April, 2014.
Call to Order - The meeting was called to order by Mr. John Knox, Chairman at 1300 hours.
Present -
Mr. John Knox ( Chairman) Mr. Frank Ramjohn
Miss Shelly Ramessar Mrs. Seeram Singh
Mrs. Ann Gopaul Mrs. Wendy Ramlal (Sec)
Apologies for Absence – The secretary informed officers that Mrs. Angela Lall could not attend
because she was out if the country on business.
Minutes of Last Meeting – After the minutes of the last meeting held on December 12th, 2013
were read; Miss Remessar moved that they be adopted as correct.
They were seconded by Mrs. Gopaul.
Matters Rising from the Minutes – There were no matters arising from the minutes.
Correspondence – The secretary reported that Mr. Armagon had granted permission to use his
play field for the Annual Sports Meeting.
Sports Day – A sub-committee was informed to plan a programme and handle preliminary
arrangement – WR, FR, SS, AL.
Subscriptions – It was agreed to increase the subscriptions from $10.00 to $20.00.
AOB – The chairperson promised to discuss the cost and arrangements for the tour to Surinam
with JK’s Travel Agency.
Date of Next Meeting – The date of the next meeting was set for the first Friday of May, 2014.
Termination/Adjournment of Meeting – The chairperson declared the business of the meeting
closed at 1400 hours.
......................................... ..............................................
Wendy Ramlal John Knox
Secretary Chairperson
......................................... ................................................
Date Date
11. INVITATION
Hyatt Hotel and Resort
cordially invites you to its
Annual Easter Night
Dinner and Dance
On the evening of
Sunday 20th April 2014
Gulf View Terrace and Poolside
MENU
Price: $300 person (inclusive of drinks)
<<Chilled Sparkling Wine>>
<<Scotch whisky and Sprite>>
<<Braised Top Round Roasted in Burgundy Sauce>>
<<Stuffed Breast of Chicken Casanova>>
Slices of Boneless Lamb served with Mint Jelly>>
<<Festive Rice>>
<<Chateau Potatoes>>
<<Medley of Fresh Garden Vegetables>>
<<Coconut Ice Cream>> <<Black Forest Cake>>
---Live Entertainment Provided By---
Mighty Thunder and Evergreen
---Music by---
The Dragons
Reservations and tickets, exclusively at
Hyatt Hotel and Resort
Mr. A Chan E Munion
Closing Date – Friday, 18th April 2014
13. 02 November 2009
Last Will and Testament
Of
Charlie Sheen
Kumar Dixon, Solicitor
Main Street New Amsterdam
14. TRINIDAD, COUNTRY OF CARLSEN FIELD
LAST WILL AND TESTAMENT OF Charlie Sheen
I Charlie Sheen of Woodley Park Village West Coast Berbice HEREBY REVOKE all former
Wills --- made by me at any time heretofore and DECLARE this to be my last WILL and
TESTAMENT ------
1. I NOMINATE and APPOINT my son JADESH Sheen to be the EXECUTOR of this my
WILL-- and direct that all my debt and funeral expenses shall be paid as soon as conveniently
may be--- after my decease------------------------------------------------------------------------------------
2. I GAVE DEVISE AND BEQUEATH all that I possess both movable and immovable-----
wheresoever situated to my two children JOHN Sheen and JAMES Sheen to be divided equally-
between them----------------------------------------------------------------------------------------------------
3. IN WITNESS whereof I hereunto set my hands ay New Amsterdam Berbice this
SECOND--- day of NOVEMBER Two Thousand and Fourteen.----------------------------------------
SIGNED by the said Charlie Sheen as and for her last
Will and Testament in the presence of us both and us
In her presence and in the presence of each other
Have hereunto subscribed our names as witnesses
………………………………………………….
Signature of witness
Address: ………………………………………
……………………………………….. ………………………………
Occupation: …………………………………… Charlie Sheen
…………………………………………………
Signature of witness
Address: ……………………………………….
……………………………………….
Occupation: ………………………………………..
15. THIS CONTRACT OF EMPLOYMENT is made BETWEEN THE MEGA ENGINEERING
COMPANY LIMITED of Point Lisas Industrial Estate (hereinafter called 'the Employer') of the
one part and RAYMOND HUGGINS of Main Road Couva (herein after called 'the Employer')
of the other part----------------------------
WHEREBY Both the Employee Agree To the Following Terms and Conditions-------------------
1 Employee's Job Title Laborer -------------------------------------------------------------------
2 Hours and Days of Work the hours of work shall be from 7:45 AM to 4:00 PM
Mondays through Fridays with half hour off for lunch 12:30 PM to 1:00 PM-------------------------
3 Basic Salary The basic salary shall not be lower than the minimum wage decreed by the
Government
4 Duration of Contract The contract shall initially be for a minimum period of two years
commencing Thirteenth day of February Two Thousand and Fourteen---------------------------
5 Attendance the Employee shall report to work on time and swipe his card on arrival and
on departure
6 Leave The Employer shall inform the Employee of his leave entitlement--------------------
7 Absence/Late The Employee shall inform his supervisor in advance or call in the
morning on the day if he shall be late or absent------------------------------------------------------------
The Employee shall supply a medical certificate if he should be absent for more than two
consecutive days------------------------------------------------------------------------------------------------
The Employee shall be given an oral warning if he is late on more than two consecutive days and
if he continues to be late he shall be given written warning after which he shall be suspended
without pay------------------------------------------------------------------------------------------------------
8 Overtime When the Employer requests the Employee to work overtime the rate of pay
shall be one and a half times the basic pay------------------------------------------------------------------
9 Insurance The Employer shall register the Employee with the National Insurance
Board-
10 Payment The Employer shall pay the Employee on the last Friday of every fortnight
through the Employee's bank-------------------------------------------------------------------------------
11 Deductions The Employer shall deduct from the Employee's pay contributions for the
National Insurance Board and the Board of Inland Revenue---------------------------------------------
IN WITNESS whereof the said parties hereto have voluntarily set their hands on this Thirteenth
day of January Two Thousand and Fourteen at Point Lisas----------------------------------------------
……………………………………………… ………………………………
Signature for and on behalf of Signature of Employee
THE MEGA ENGINEERING COMPANY LIMITED
