Taking the pulse of your company is necessary but have you ever considered how much time the meeting and the reports your staff is collating are consuming? According to a Clarizen/Harris interactive survey, 67 percent of those surveyed say they are spending up to four hours per week preparing for meetings, while a 3M Meeting Network survey of executives found up to 50 percent of the time people spend in meetings is wasted. That’s a lot of hours preparing for a meeting that is considered a waste of time. How can you make your meetings more efficient while obtaining all of the relevant information you need to make informed decisions? At Khorus, we work specifically with CEOs and senior executives reach their full potential. We’d like to offer you 5 tips to get the most out of the least amount of meetings. Download this eBook to learn: - Where most meetings get off track - What other CEOs feel about their current allocation of time - Why so much time and resources are squandered preparing for meetings - How to recapture your precious time - The steps you can take now to stop the madness

1. Think There’s No Such Thing as a
5-Minute Ops Review Meeting?
3 Tips to Significantly
Improve Efficiency and
Output of Your Meetings
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2. 1
London School of Economics and Harvard Business School, “Executive Time Use Project,” 2012.
2
Harris Interactive, 2011
Where Did All the Time Go?
18 hours of a 55-hour work week is the
average time CEOs spend in meetings1
The more direct reports a CEO has correlates
with more and longer internal meetings1
In companies with a finance or operating chief,
the CEO’s time spent in meetings was reduced
by 5.5 hours per week1
70% of workers don’t believe status meetings
help them accomplish work tasks2
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3. There is a disconnect between the intent and actual outcome of meetings.
Numerous studies show CEOs and participants alike are increasingly frustrated with ineffective,
disorganized meetings that consume the bulk of the work week. Not only are these incessant
meetings wasting time and productivity, they waste money and resources.
If time was regarded as dollars, calendars would suddenly free up for actual work. In fact, if you
broke down the salary of participants by the hour, nearly one third of what you’re paying them is
funding the preparation and attendance of those meetings. Now do those meetings and reports
seem so necessary?
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4. Business sector labor productivity decreased
at a 3.2% annual rate during the first quarter of
2014 yet hours increased 2.2% and output
decreased 1.1%.1
Meetings were named as the #1 office
distraction that lead to time wasted.2
Managers claim at least 30% of their time
spent in meetings was a waste of time.3
Operational reviews and status meetings often begin with a set agenda but quickly lose direction.
As meeting quantities and time increase, productivity actually decreases.
1
U.S. Bureau of Labor Statistics, Productivity and Costs, First Quarter 2014, Revised.
2
Salary.com, 2013 Wasting Time at Work Survey, 2013.
3
Industry Week survey of 2000 managers.
Meetings Go Awry
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5. 1
Office Team, a division of Robert Half International.
2
McKinsey & Company online survey, 2011.
“Meetings are indispensable when you don’t want to do anything”
– John Kenneth Galbraith
45% of senior executives said their employees would be
more productive if their firms banned meetings for at least
one day a week1
Only 9% of executives are “very satisfied” with their current
allocation of time2
52% of executives said the way they spend their time largely
matched their organization’s strategic priorities2
Even though most senior executives realize meetings are a
colossal waste of time, many aren’t sure how to change the
mindset of the company.
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6. Ops meetings may seem to drag on forever, but the preparation for the meetings often takes longer.
Participants work feverishly to have as much data as possible, as to not appear unprepared or because they
aren’t certain what data is pertinent.
Up to 40% of a manager’s time is spent
writing reports1
Between 30-60% of a manager’s time is
spent coordinating meetings1
59% of workers said preparing for status
meetings often takes longer than the
meeting itself2
“One of life’s most painful moments comes when we must admit that we
didn’t do our homework, that we are not prepared.” – Merlin Olsen
1
McKinsey Global Institute, 2012.
2
Harris Interactive, 2011.
Don’t Forget Your Homework!
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7. Your time is a finite and measurable resource; rescuing it is critical. As CEO of your organization, it’s up to
you to set the tone, define the strategy and lead by example. What better way than to help your employees
dig out of all of the meetings and use that time to actually accomplish something?
Khorus would like to suggest 3 Tips to help you shrink your ops meetings to a mere 5 minutes.
Think it’s impossible? You’ve got nothing to lose but time.
Recapturing Your Time
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8. Have you ever counted how many reports are being produced for each status meeting and how often the
data within is actually utilized?
You may find most of your reports are based on
backward-facing accounting data incapable of providing a
picture of what is happening right now or could happen in
the future. If you’re relying on this type of data, you’re likely
in a reactive mode instead of a proactive strategic mindset.
“If you love something, set it free. If it comes back, it was
meant to be.” Cut the reports that aren’t providing
meaningful, useful data used to help you make decisions. If
you end up missing them, reinstate them. If not, let them go.
Take Inventory1
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9. General suggestions for a productive meeting:
Take Back Your Meetings2
Have a prepared, standard, recurring
agenda covering general business
topics only
Limit the discussion of issues
Define exactly what the corporate
strategy is so the management team can
identify the measurement needed to
illustrate if the company is on track
Automate as many reports as possible
so running reports is a breeze
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10. Your decisions should be based on what’s happening now and what is expected to happen in the future.
Only Khorus gives you a “feed-forward” view to see how well your organization is performing against
each objective which is clearly tied to corporate strategy.
Khorus stops the ops review data explosion by defining key objectives for each quarter and how they will be
measured so each group can focus on delivering results instead of gathering any and all data.
Get A “Feed-Forward” View of Your Company3
“If data can’t be gathered by each
department in five minutes, there is a
clear mismatch between what the CEO is
trying to accomplish and what the
department is trying to do.”
– Joel Trammell,
Founder and CEO of Khorus
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11. • Easily identify positive or negative trends and encourage or change their drivers
• Recognize and reward performance leading to success against the objectives
• Make realistic forecasts to boards, analysts and investors
With Khorus, leaders can:
Want to know how? Read on for six steps to get you there.
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12. 5 Steps to Ensure Your Decisions Are Proactive,
Not Reactive
Step 1: Communicate the company’s strategic vision and set the goals
and objectives vital to company performance. These will be
entered into Khorus.
Step 2: Responsibility for achievement of these goals can be divided
between departments and managers.
Step 3: Department managers will break goals down into objectives for
each member of their team.
Step 4: Employees will report the status of their goals weekly in Khorus
to predict the likelihood and quality of each goal.
Step 5: Leaders can easily assess the health of the organization with
corporate performance dashboards that provide a snap shot
view of the status of all goals.
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13. We believe backwards-looking metrics have their place, but they don’t give you the actionable data
you need so you can confidently predict company performance. Our software was designed
specifically for CEOs to:
The Khorus Difference
With dashboards, real-time
analytics, side-by-side
comparisons of performance
versus goals, and exportable
reports, problems can be
addressed ahead of time.
When each employee
understands how their job
performance impacts
corporate strategy and goals,
everyone works together to
achieve success.
Every employee is held
accountable for their
performance and has control
over their output.
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14. KHORUS.COM
If you’re tired of endless ops meetings with reams of dated
reports that only provide hindsight view of your organization,
you’re ready for Khorus.
We guarantee our software can help you be a more efficient
leader and a more productive company. Contact us today to learn
how our rapidly deployed software can align your strategy with
corporate objectives at every level of your company.
It’s time to get to work.
How to Get Started
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