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Ms excel

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Ms excel

  1. 1. MS EXCEL Excel is the most widely used spreadsheet program and is part of Microsoft Office suite. It can handle various types of data and is very good for the purpose of calculations. Excel has been rightly called a word processor for numbers.
  2. 2. History of MS Excel Microsoft originally marketed a spreadsheet program called Multiplan in 1982, which was very popular on CP/M systems, but on MS-DOS systems it lost popularity to Lotus 1-2-3. This promoted development of a new spreadsheet called Excel which started with the intention to 'do everything 1-2-3 does and do it better'. The first version of Excel was released for the Mac in 1985 and the first Windows version was released in November 1987. Lotus was slow to bring 1-2-3 to Windows and by 1988 Excel had started to outsell 1-2-3 and helped Microsoft achieve the position of leading PC software developer. This accomplishment, dethroning the king of the software world, solidified Microsoft as a valid competitor and showed its future of developing graphical software. Microsoft pushed its advantage with regular new releases, every two years or so. The current version for the Windows platform is Excel 11, also called Microsoft Office Excel 2003. The current version for the Mac OS X platform is Microsoft Excel 2004.
  3. 3. Microsoft Windows 1987 Excel 2.0 for Windows 1990 Excel 3.0 1992 Excel 4.0 1993 Excel 5.0 1995 Excel for Windows 95 (version 7.0) Microsoft Excel 95 1997 Excel 97 (version 8.0) Included in Office 97 (for x86 and Alpha). This was a major upgrade that introduced the paper clip office assistant and featured standard VBA used instead of internal Excel Basic. It introduced the now-removed Natural Language labels.This version of Excel includes a flight simulator as an Easter Egg.
  4. 4. 1999 Excel 2000 (version 9.0) Included in Office 2000. This was a minor upgrade, but introduced the upgrade to the clipboard where it can hold multiple objects at once. The Office Assistant, whose frequent unsolicited appearance in Excel 97 had annoyed many users, became less intrusive. 2001 Excel 2002 (version 10) Included in Office XP. Very minor enhancements. 2003 Excel 2003 (version 11) Included in Office 2003. Minor enhancements, most significant being the new Tables. 2007 Excel 2007 (version 12) Microsoft Excel 2007 Included in Office 2007. This release was a major upgrade from the previous version. Similar to other updated Office products, Excel in 2007 used the new Ribbon menu system. This was different from what users were used to, but the number of mouse-clicks needed to reach a given functionality were generally fewer (e.g., removing gridlines only required two mouse-clicks instead of five). However, most business users agree that the replacement of the straightforward menu system with the more convoluted ribbon dramatically reduces productivity.
  5. 5. 2010 Excel 2010 (version 14) Microsoft Excel 2010 running on Windows 7 Included in Office 2010. Minor enhancements and 64bit support including the following: •Multi-threading recalculation (MTR) for commonly used functions •Improved pivot tables •More conditional formatting options •Additional image editing capabilities •In-cell charts called spark lines •Ability to preview before pasting •Office 2010 backstage feature for document-related tasks •Ability to customize the Ribbon •Many new formulas, most highly specialized to improve accuracy
  6. 6. 2013 Excel 2013 (version 15) Included in Office 2013. A lot of new tools have been included in this release: •Improved Multi-threading and Memory Contention •Flash Fill •Power View •Power Pivot •Timeline Slicer •Windows App •Inquire •50 new functions Notes on version numbers •No MS-DOS version of Excel 1.0 for Windows ever existed: the Windows version originated at the time the Mac version was up to 2.0. •There is no Excel 6.0, because the Windows 95 version was launched with Word 7. All the Office 95 & Office 4.X products have OLE 2 capacity — moving data automatically from various programs — and Excel 7 would show that it was contemporary with Word 7. •Version number 13 was skipped due to superstition
  7. 7. Apple Macintosh •1985 Excel 1.0 •1988 Excel 1.5 •1989 Excel 2.2 •1990 Excel 3.0 •1992 Excel 4.0 •1993 Excel 5.0 (part of Office 4.X—Motorola 68000 version and first PowerPC version) •1998 Excel 8.0 (part of Office 98) •2000 Excel 9.0 (part of Office 2001) •2001 Excel 10.0 (part of Office v. X) •2004 Excel 11.0 (part of Office 2004) •2008 Excel 12.0 (part of Office 2008) •2011 Excel 14.0 (part of Office 2011) OS/2 •1989 Excel 2.2 •1990 Excel 2.3 •1991 Excel 3.0
  8. 8. Objectives  Understand the use of spreadsheets and Excel  Learn the parts of the Excel window  Scroll through a worksheet and navigate between worksheets  Create and save a workbook file  Enter text, numbers, and dates into a worksheet  Resize, insert, and remove columns and rows
  9. 9. Cont…  Select and move cell ranges  Insert formulas and functions  Insert, delete, move, and rename worksheets  Work with editing tools  Preview and print a workbook
  10. 10. Advantages of Electronic Spreadsheet  The calculated results are accurate and reliable.  All kind of complicated calculations can be performed very easily.  The worksheet can be quite big in size and any part of it can be viewed or edited.  It provides graphics facility.  The entire worksheet or any part of it can be printed in the desired format.
  11. 11. Cont..  The worksheet can be saved in an electronic file can be modified later.  An existing worksheet or any part of it can be merged with a new worksheet.  Electronic spreadsheet programs have several mathematical , financial and statistical functions which are built-in and are very user-friendly.
  12. 12. Workbook An excel document is referred to as workbook. A workbook holds one or more worksheets (Spreadsheets). In other words , a workbook is a collection of worksheets stored in a single file. A workbook is useful for grouping the worksheets of a project together.
  13. 13. Worksheet A worksheet is a table like document containing rows and columns that holds data and formula. There are 16,384 columns and 10,48,576 rows in each worksheet. The columns are named A,B,C.....up to Z, then AA,AB,AC.....up to ZZ, and then AAA,AAB,AAC....up to XFD. Rows are numbered from 1 to 10,48,576. A box (column-row intersection) in a worksheet is called a cell. There are 17,179,869,184 cells in each worksheet. Each cell has a cell address or cell reference. A cell address is formed by column letter and row number. Ex: B12 is the cell address for the cell located in column B and row 12.
  14. 14. Components of Excel
  15. 15. Exploring Excel
  16. 16. How to start MS Excel
  17. 17. Screen shot of MS Excel
  18. 18. New workbook based on blank template 1. Click on office button a drop down menu appears. 2. Select the new potion from the drop down menu. 3. Select installed templates from dialog box. 4. Click create button
  19. 19. Entering data in a cell
  20. 20. Auto fill in excel As the name indicates, auto fill feature can automatically fill in data as you drag the mouse through a range. The auto fill feature enables you to add duplicate entries in a worksheet or a data series in the worksheet. For example, auto fill can enter the days of the week, months, and series of number or days. 1 2 3
  21. 21. Merge and Center To include title and heading text across multiple columns the excel provides the facility of merging cells to hold the title or heading text which is available in merge and center command. 2 1 3
  22. 22. An example worked out in MS Excel