Presentation from EA Connect Days 2018 in Bonn. Learn how to set up a lean standards governance with the help of an Enterprise Architecture tool incorporating surveys, relevant reports and an integration with Technopedia.

1. HOW TO SET UP A LEAN STANDARDS
GOVERNANCE
(ADVANCED LEVEL)
23rd November 2018
Patrick Schober,
Customer Success Manager @LeanIX

2. WIFI: Leanix Code: EAconnectdays 2

3. Agenda
3
Enable Lean Standards Governance with LeanIX
Drive Technology Change with Obsolescence Management

4. We help to understand and optimize IT Architectures:
Standards Management
4
Using Standards help you realizing
efficiency gains
Standards Governance
Technology Standards Management needs to bridge the gap between ensuring the application of top-down directives
while at the same time managing the advent of new technologies bottom up.
Communicate with experts and projects
to get feedback on new technologies
Provide options for Solution Architects
to execute projects

5. Standards Governance focuses on Technology Architecture,
but is triggered by Information Systems Architecture.
LeanIX Scope for
Standards Governance
5
1.Standards Management is mainly
driven by the classification of IT
Components and Technical Stack
2.Relating the Technology Architecture
to Applications enable you to
identify major triggers for Standards
Management
Major Fact Sheet Types and relations for App Rationalization
Provider
IT
Component
Interface
Application
Project
User
Group
Data
Object
Technology
Architecture
Information System
Architecture
Business
Architecture
Tech.
Stack
Business
Capability
ProcessAn integrated CMDB, like our ServiceNow
Integration, help you making the right data available
as well as our Technopedia Integration

6. LeanIX provides the „Ressource Classification“ to define
the approval status of a Technology.
Fact Sheet Information
needed
6
1. Establish the relationship between
the IT Component and the Technical
Stack
2. Apply the „Ressource Classification“
for each IT Component
 Investigate
 Approved
 Conditional
 Retiring
 Unapproved
3. Maintain other basic Information,
esp. Lifecycle, to get into additional
use cases easily
Decisions on Standard Definition are esp. taken
based on business requirements and feedback from
the experts in the projects.

7. Maintain the Resource Classification on the relation between
IT Component and Technical Stack.
7

8. Automate data gathering in the Technology Architecture by
using integrations (here: Technopedia).
8

9. The IT Component Landscape offers a great view on
Technologies in use and their current approval status.
Plan your Standards
9
1. Compare the use of technologies to
their current state of approval
2. Establish a governance that
enables a feedback-loop to
introduce candidates for new
standards
3. Plan the migration of
„unapproved“ technologies early
Hint: The IT Component Landscape allows you to
create different views. Use the View „Ressource
Classification“ to see your standards per Technical
Stack

10. A reference list makes it easier for Solution Architects to
build blueprints and support projects.
Hand out a „Bookmark of
Standards“
10
1. Make it easy for your solution
architects to access relevant
information
2. Bookmark a reference list for your
solution architects and project
departments
3. Enable your Technical experts to
communicate in LeanIX as they
have questions regarding the use
of new technology
1

11. The IT Component Landscape provides an overview about
the Technologies to preferably use in projects.
11

12. Bookmarks provide comprehensible navigation to all
available Technologies per Technical Stack.
12

13. The editable reports help you to in workshop situations
building your IT Component Matrix.
13

14. Surveys help you to reach out to your project architects
and lower the hurdle of contribution in the tool.
Gather Data and Secure
Quality
14
1. Address responsibles using surveys
or comment functionalities
2. Use Surveys to find out, if new
technologies are suited to be
approved
3. Work in-table or within reports to
complete your views on technology
standards and approvals
Deciding on standards can be quite complex – Thus
your survey might go in details and specifically
address your technology experts

15. Surveys provide the chance to gather qualitative information
and lower the hurdle for your experts to contribute.
15

16. Agenda
16
Enable Lean Standards Governance with LeanIX
Drive Technology Change with Obsolescence Management

17. Changes in the Technology Architecture will be driven by
reduction of Technology Risks and Obsolescence.
Manage Technology
Changes Top Down
17
1. Identify need for modernization
from a business perspective (e.g.
change in business model,
obsolescence, cloudification)
2. Put Technology Management on
your CTO‘s agenda by quantifying
your obsolescence
3. Keep track of upcoming
Technologies and become the
trusted advisor for your solution
architects

18. The Application Landscape is a great start to identify obsolete
Technology and start Standardization.
18

19. Get your top management on board by providing quantified
decision support through custom reports.
19
233
171
26
27 18 29
6 15
11 13
* Customer reference – Figures anonymized

20. Use Custom Reports to keep track of upcoming technologies
and their relevance for your corporation.
20* Report based on: https://www.thoughtworks.com/radar

21. Use Custom Reports to keep track of upcoming technologies
and their relevance for your corporation.
21* Report based on: https://www.thoughtworks.com/radar

22. 22
Key Take Away‘s
Maintain a constant
overview about standards
in use
Be aware of new
Technologies and keep your
Tech Landscape up-to-date
Standards Governance is
based on a strong
communication capability

23. THANK YOU!
Any Questions?
WIFI: Leanix
Code: EACD 23
THANK YOU!
Any Questions?
WIFI: Leanix
Code: EACD 9

24. WIFI: Leanix
Code: EACD 24