Presentation of use cases for using ORCID with eScholarship and other services/applications from the California Digital Library at the University of California.

1. ORCID Use Cases from the CDL ORCID Participant Meeting Harvard University May 18, 2011 Lisa Schiff, Ph.D. Technical Lead Publishing Group California Digital Library lisa.schiff@ucop.edu

3. Digital Special Collections

4. Discovery & Delivery

5. Publishing Group

7. Information Services

8. Infrastructure & Applications Support Services

9. Strategic and Project Planning Services

10. User Experience Design ServicesCalifornia Digital Library @ the University of California

12. Open Access Publishing Services Digital Publishing Journals Books/Monographic Series Working Papers Conference Proceedings Seminar/Paper Series Traditional “Repository” Postprints New or Upcoming UC ETDs Streaming media Undergraduate publications Datasets California Digital Library @ the University of California

13. ORCID Use Cases from the CDL California Digital Library @ the University of California ORCIDs in eScholarship’s Publishing Workflow ORCIDs & Data Mgmt/Publishing Services Support Researchers in Obtaining ORCIDs Name Disambiguation in Access & Discovery Applications Archival authority control disambiguation in EAC Records Receiving/Sharing Publications with 3rd Parties Publication Records “Expert Finder” Systems HR/Administrative Systems Record

14. ORCIDs in eScholarship’s Publishing Workflow California Digital Library @ the University of California Capture ORCIDs as part of eScholarship submission and publishing workflows for new and previously published content and include in the object’s metadata Allow users to submit or Query an ORCID service based on name/institution and have users confirm or Retrieve a set of candidate ORCIDs and have the user choose or Prompt the user to generate

15. ORCIDs & Data Mgmt/Publishing Services California Digital Library @ the University of California Assist/allow inclusion of ORCIDs when researchers Deposit data sets into CDL’s Merritt Preservation Repository Create EZIDs for datasets Generate data management plans Publish data sets or associate them with publications Use ORCIDs to support the ability to Promote robust data citation and ensure proper accrual of credit for data set creation. Help researchers meet NSF data management plan requirements Ensure clear attribution for datasets made publicly available.

16. Support Researchers in Obtaining ORCIDs Help UC affiliated researchers acquire ORCIDS As part of the publication process, when submitting/publishing through eScholarship Independent of the publication process As a new service of eScholarship Supports inclusion of ORCIDS when using other CDL services (EZID, Merritt, etc.) California Digital Library @ the University of California

17. Author Profile in Submission Workflow California Digital Library @ the University of California

18. Submission & Publishing Related Challenges (1) Individual researchers Users won’t remember their ORCIDs—how to work w/them to get the right one? Will ORCID have an easy way for people to remind themselves of their ORCID? What routines would have to be in place to ensure that users choose/provide the correct ORCID? Metadata fatigue--requiring ORCIDs is not realistic, how to encourage instead? How will proxy submitters (journal editors, unit administrators, research assistants, librarians) discover/affirm ORCIDS? Multiple authors How to efficiently capture ORCIDs for all authors, not just submitting? How are high numbers of authors handled--some publications have hundreds What about corporate authors? California Digital Library @ the University of California

19. Multiple Authors

20. Corporate Authors

21. Submission & Publishing Related Challenges (2) Workflow For articles undergoing peer review, where in the workflow should ORCIDs be included—after a publication has been accepted? Before? Does it matter? Would timeframe for obtaining an ORCID disrupt the submission workflow and stop submissions? Batch submission—how will ORCIDs in batch uploaded content be checked? How to deal with errors or ambiguity? Current process and metadata structures will need to be extended to accommodate ORCIDs. Support Who will address ORCID related questions and problems (AKA customer support)? Will ORCID services be 24 x 7? Cost How will the costs of contributing to and receiving data from ORCID be distributed? If researchers can use ORCID for free (for their own information), will there be costs to institutions who develop systems to facilitate that use? California Digital Library @ the University of California

22. Name Disambiguation in Access & Discovery Applications California Digital Library @ the University of California Improve end-user search and browse experiences by disambiguating author names via reliance on an underlying identifier Browse lists can resolve to a preferred form Search routines can map user submitted versions to preferred form Important in any system with an end-user interface, from repositories to catalogs

23. Name Ambiguity in the Wild

24. Disambiguation Challenges Canonical/preferred name forms, how will we choose what to use when? Name variation vs. corrections—will authors introduce errors? How to indicate that duplicate names for different people are not errors (a problem that already exists, but may be highlighted with improved disambiguation) California Digital Library @ the University of California

25. Archival authority control disambiguation in Encoded Archival Context Records The Social Networks and Archival Context (SNAC) project & prototype Creating a body of Encoded Archival Context – Corporations, Persons, and Families (EAC-CPF) biographical authority records Processing various historical sources and archival collection descriptions by employing advanced informatics techniques that utilize records from the Virtual International Authority File (VIAF). Entity name creation is challenging: “Buffalo Bill” http://socialarchive.iath.virginia.edu/xtf/data/Buffalo Bill 1846-1917-cr.xml Identifiers come from multiple sources Long-term sustainability and maintenance requires a more robust, managed unique identifier service for entity IDs. California Digital Library @ the University of California

26. SNAC Challenges Orphans—individuals who are deceased, emeritus or otherwise no longer engaged with their past research Individuals who are not researchers, e.g. Buffalo Bill Require a single source of identifiers California Digital Library @ the University of California

27. Receiving/Sharing Publications with 3rd Parties California Digital Library @ the University of California Improve accuracy of publication sharing with 3rd parties BioMed Central, PubMed, RePec, LoC, WorldCat, etc. Current solutions rely on email addresses Generates both false positives and false negatives

28. “Sharing” Challenges Varying degrees of ORCID adoption by 3rd parties Will the quality of received need to be checked? Inconsistent levels of ORCID creation by researchers Will there be a standard for exposing ORCIDS in records? Where in Dublin Core, OAI-PMH, etc. Inclusion of ORCIDs in output like OAI-PMH will vary tremendously during the early-adoption period Will authors want to restrict how their identifiers are shared? Will authors want reporting on how their identifiers are shared? California Digital Library @ the University of California

29. Publication Records California Digital Library @ the University of California Provide utilities that help UC affiliated researchers establish ORCID aware publication records Claim publications Reject attribution Dispute various attributions Indicate different types of published content (journal articles vs. “data papers”) Use ORCID to help faculty generate publication records for Review purposes Tailored to specific campus/dept requirements Work in partnership with campus based initiatives campus Grant applications/reporting Organizational records Identify all publications across researchers associated with an entity that has an ORCID

30. Publication Record Challenges California Digital Library @ the University of California High Stakes—can’t get it wrong More systems = more confusion What do faculty do where? Reporting systems are diverse/complex Will an ORCID “seeded”/generated record be just one component that has to be then further customized? Will organizations or research units have ORCIDS?

31. “Expert Finder” Systems Administrators want to identify high profile faculty Researchers want to find collaborators in other fields California Digital Library @ the University of California

32. “Expert Finder” Challenges ORCID will have publications, but publications don’t necessarily map to administrators’ views of disciplines How is expertise defined? California Digital Library @ the University of California

33. HR/Administrative Systems Faculty HR IDs could be replaced w/ORCIDs or synchronized with them Could be incorporated into other employment related systems Opportunities at campus and system levels California Digital Library @ the University of California

34. HR/Admin System Challenges High stakes—need to get it right ORCID talking to PeopleSoft, etc. Lots of customer support required Variety of business systems could increase all kinds of demands on systems California Digital Library @ the University of California

35. Final Thoughts ORCID can help Existing systems Work better Provide new services to faculty Integrate with other systems Researchers/faculty Better manage their research output Comply with requirements from funding agencies to administrative entities Areas of concern Resources required to bring ORCID into systems, existing or new Usability issues related to ORCID incorporation Varying researcher participation rates California Digital Library @ the University of California