PLANNING, ORGANIZING, STAFFING AND BUDGETING

1. Management of Nursing
Educational Institutions
( Planning, Organizing,
Staffing & Budgeting)
Presented by:
Aruna Shastri
Roll no. 826
Msc. Nursing 1st year student

2. Content:
Planning: Purpose, Feature, Types, Scope, Advantages,
Disadvantages and How to overcome the barriers in
planning
Organizing: Importance, Principles and Scope
Staffing: Definition, Objectives, Features, Steps, Factors
influencing staffing, Staffing norms by INC
Budgeting: Meaning, Purpose, Type, Steps in budgeting,
Factors influencing budgeting, Advantages and
disadvantages
Summary and conclusion

3. The concept of management is associated with
the phenomenon of group activity.
Educational institutions operates in accordance
with established policies.
Introduction to Management:

4. There are different courses offered in nursing such as
ANM, DGNM, B.Sc.(N), PB B.Sc.(N), M.Sc.(N), M Phil,
and PhD(N).
The INC, SNC and the University with which an
institution is affiliated plays a vital role in establishing and
maintenance of standards in nursing education.
Contd…

5. Philosophy and objectives
Policies
Admission criteria’s and description of the course
Governing body and committees
Staffing pattern
Recruitment
Selection
Management of Nursing Educational
Institutions:

6. Placement
Budget
Infrastructure- classrooms, library facilities
Curriculum development
Clinical facilities
Hostel facilities
Staff and student recruitment and selection
Staff development and welfare
Contd..

7. Planning:
It is the basic or primary function of management
It is a process deciding in advance:
 What to do
 When to do
 How to do
 Where to do
 Who to do

8. Purposes of Planning:
To establish goals/objectives
To formulate policies, rules, procedures
To determine alternative course of action
To evaluate available course of action

9. Features of Planning:
Futuristic
Flexible Goal
oriented
Continuous
Group
activity
Pervasive

10. Types of Planning:
AdministrativePhysical
Directional
Economic
SectoralIndicative
Comprehensive Imperative

11. Contd…
Strategic planning
Operational planning
Standing planning
Single-planning

12. Steps of Educational Planning:
1.
• Setting objectives/goals
2.
• Generate alternative course of action
3.
• Analysis & evaluate alternatives
4.
• Choose best option

13. Scope of Institutional Planning:
Institutional
objectives
Building
planning
Program
planning
Resources
planning
Work
schedule
planning

14. Advantages of Planning:
More effective
Give strength to
business
Avoid duplication
of services
• Faster achievement
of goals
• Secures unity of
purposes
• Improve efficiency of
managerial function

15. Disadvantages:
Reliable information is not possible
•Time consuming & expensive
Unplanned procedures lead to disorder
•Rigidities may arise

16. How to overcome the Barriers of
Planning:
Support
of
authority
Setting
responsibility
Training
to
planner
Communication
system
Group
participation

17. Organizing:
Second managerial function after planning process
It is a structural framework of relationship in which
formal grouping of teachers & activities to facilitate
achievement of someone for making responsible to
accomplish that objective.

18. Importance of organization:
For better administration and efficiency
For optimum use of human resources
Better coordination among employee
Scope for new technological development

19. Principles of organizing:
Unity of
direction
Specialization Delegation
Unity of
command Simplicity Efficiency
Authority
Flexibility

20. Steps of organizing:
Identification & grouping of work
Delegation of authority & responsibility
Establishment of relationship

21. Staffing:
The process of determining and providing the acceptable
number and mix the nursing personnel to produce a
desired level of case to meet the patient’s need.

22. Objectives of staffing:
To understand function of organization
For manpower planning
To find issues related for job analysis and to overcome
from that issues.

23. Importance of Staffing Pattern:
Job
satisfaction
Effective
coordination
Optimum use
of resources
Effective
recruitment &
placement
Building effective
human resources
Enhance
cooperate image
Training &
development

24. Elements of Staffing:
Manpower planning
Job analysis
Recruitment & selection
Training & development
Performance appraisal

25. Factors Affecting Staffing Pattern:
External factors Internal factors
Nature of rivalry- policy, qualified
worker
Organizational image
Legal factors Past practice
Socio-cultural factors Size of organization
External influences- pressure Organization business plan

26. Steps in Staffing Process:
1. Human resource planning
2. Recruitment
3. Selection
4. Induction & orientation
5. Training & development
6. Performance appraisal
7. Transfers
8. Separations

27. Staffing norms for Nursing Staff &Supervisors:
Nursing superintendent 1:1 per hospital
DNS 1 up to 400 beds
ANS 1 for 200 beds
Ward sister 1 for 100-150 beds
Staff nurse 1:3
Teaching hospital 1:5
Non-teaching hospital 1:3
For ICU/CCU 1:1
Infection control nurse 1:250

28. Budgeting:

29. Meaning of Budgeting:
Derived from English word: Budgettee which means
sac or pouch
According to Taylor: “ It is a financial plan of
Government for a definitive period.”

30. Purposes of Budgeting:
To evaluate financial performance
To control cost
To enhance fiscal planning and decision making
To identify problem area
To facilitative effective solution
To recognize controllable and uncontrollable cost
areas.

31. Types of budget in nursing:
Personal budget
Operational budget
Capital budget

32. Factors influencing Budget:
Service cost Market price
Capacity of
organization
Changing
demand of client
External and
internal economic
environment

33. Advantages:
Fix accountability
Offer standard of performance
Careful analysis by management of operations
Weakness of organization can be revealed.

34. Disadvantages:
Required skills and experience
Time consuming and expensive
Organization development may be ignored
Danger of overbudgeting

35. Summary:
Planning: Purpose, Feature, Types, Scope, Advantages,
Disadvantages and How to overcome the barriers in
planning
Organizing: Importance, Principles and Scope
Staffing: Definition, Objectives, Features, Steps, Factors
influencing staffing, Staffing norms by INC
Budgeting: Meaning, Purpose, Type, Steps in budgeting,
Factors influencing budgeting, Advantages and
disadvantages
Summary and conclusion

36. Conclusion:
Nursing profession has seen tremendous improvement over
these years of its journey in practice as well as in education
aspects.
Still the main part of the regulatory bodies and institutions
is not pertaining to merely increase the production of
nursing professionals but to make them competent in their
profession so as to make them visionary leaders lifting the
banner of nursing - the Noble Profession.

37. Key home message:
The managerial function of an institution helps in
running an institution in a proper way.
The steps include: Planning, Organizing, Staffing,
Budgeting etc.

38. Evaluation:
1. The foremost phase in managing a nursing
institution is……
a) Organizing
b) Planning
c) Recruiting
d) Staffing

39. Assignment:
Learn about:
Planning
Organizing
Staffing
Budgeting

40. Bibliography:
Basavanthappa BT. Nursing Administration, second Edition, India:
Jaypee; 2009. 119- 128, 145-152.
Koontz Harold. Essentials of management. Edition sixth. India:
tata McGraw-Hill publishing company limited;2005. 64-69, 127-
129.
Sakharkar BM. Principles of hospital administration & planning.
Edition second, India. Jaypee brothers; 2009.120-125, 129-134.
Bhaskar Nima,"Textbook of Nursing Education”, Emmess medical
publication.449-451.