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Brussels, 11 October 2010




                      COST Action TU 1002
      “Accessibility instruments for planning practive in Europe”




                         Kick-Off Meeting

                                Minutes



                 6 October 2010 (15:30 – 17:30)
                 7 October 2010 (09:30 – 12:00)


Venue:
MCE
Local host:
COST OFFICE
Thierry Goger & Carmencita Malimban
AGENDA

0.    List of participants

1.    Welcome

2.    Approval of the agenda

3.    Status of the Action

4.    Presentation of the delegates

5.    General information on COST mechanism and the funding and reporting of coordination

6.    Agreement on the internal rules of procedure for the MC

7.    Election of the Chair and Vice-Chair

8.    Selection of the Grant Holder and two Financial Rapporteurs

9.    Working Plan for the Implementation of the COST Action

10.     Budget Plan

11.     Place and date of the next meetings

12.     Miscellanous

13.     Closing of meeting




                                                                                            2
TERMS OF REFERENCE


0.         List of participants
 Country                           Official MC delegate    Present   Apology   Absent
 Belgium                           Prof. Jacques Teller    X
 Belgium                           Prof. Anne Verhetsel    X
 Czech Republic                    Karel Schmeidler                            x
 Denmark                           Prof. Peter Nass                  X
 Denmark                           Dr. Thomas S. Nielsen             X
 Finland                           Prof. Raine Mantysalo   X
 Finland                           Dr. Anssi Joutsiniemi   X
 Germany                           Prof. Juergen Gerlach                       x
 Greece                            Prof. Vasileia Trova    X
 Greece                            Prof. Magda Mavridou    X
 Italy                             Enrica Papa             X




                                                                                        3
Italy                                Prof. Dr. Matteo Tabasso     X
 Italy                                Dr. Elisabetta Virtale       X
 Netherlands                          Dr. Marco te Brommelstroet   X
 Netherlands                          Prof. Luca Bertolini         X
 Norway                               Ms. Aud Tennoy               X
 Norway                               Ms. Tanu Priya Uteng         X
 Poland                               Dr. Lidia Zakowska           X
 Poland                               Prof. Wieslaw Starowicz                            X
 Portugal                             Dr. Cecilia Silva            X
 Portugal                             Mr. Nuno Norte Pinto                               X
 Spain                                Dr. Rosa Arce Ruiz           X
 Spain                                Dr. Enrique Calderon         X
 Sweden                               Dr. Alexander Stahle                               X
 Sweden                               Dr. Lars Marcus                                    X
 United Kingdom                       Prof. Angela Hull            X
 United kingdom                       Mr. Derek Halden             X
 COST OFFICE Science Officer          Dr Thierry Goger             X

 COST OFFICE Administrative Officer   Mrs Carmencita Malimban      X
 DC_TUD Rapporteur                    Willy Husler                           X


1.        Welcome
     The Science Officer (SO) for the Domain Transport and Urban Development, Thierry Goger,
     welcomed all the participants. He introduced his Administrative Officer (AO) colleague, Carmencita
     Malimban, and himself.

2.        Approval of the agenda
     Thierry Goger presented the agenda already sent by the COST Office to all members with the
     official invitation. The agenda was adopted unanimously by the members.

3.        Status of the Action
     Thierry Goger presented the status of the Action. The information is available at
     http://w3.cost.eu/index.php?id=241&action_number=TU1002 under the Action Fact Sheet.



4.        Presentation of the delegates
     The Science Officer invited each member to present itself and its main field of activities. All
     members introduced themselves and their link with the COST Action.




                                                                                                     4
5.          General information on COST mechanism and the funding and reporting of coordination
     The Science Officer presented a power point presentation on this issue. This presentation is attached
     to the minutes.

6.          Agreement on the internal rules of procedure for the MC
     Each member was given a copy of the procedure. The rules of procedure were approved by the MC
     without any exeption.

7.          Election of the Chair and Vice-Chair
     Thierry Goger invited the participants of the management committee (MC) to proceed with the
     election of the Chair and the Vice-Chair of the COST Action.
     Cecilia SILVA (PT) was elected Chair of the COST Action.
     Luca BERTOLINI (NL) was elected Vice-Chair of the COST Action.

8.          Selection of the Grant Holder and two Financial Rapporteurs
     The SO informed the MC members that the COST Action will migrate to the COST Grant System as
     from 1 January 2011.
     The MC approved the following Grant holder: University of Oporto (Faculty of enginnering), Rua Dr
     Roberto Frias, Porto, Portugal.
     In case the university of Oporto cannot operate the COST Grant, the MC approved as an alternative
     the University of Amsterdam as Grant Holder.
     The grant holder will provide COST OFFICE with all necessary details for the signature of the
     COST Grant Contract by 15 November 2010.
     The MC appointed the two following Financial Rapporteurs:
        -    Angela HULL (UK)
        -    Enrique CALDERON (ES)


9.          Working Plan for the Implementation of the COST Action
     The Action Chair and Vice-Chair took over the floor and asked the participants to give their
     expectation from the Action. They reminded also the objectives and the organisation of the COST
     Action. The details can be found in the MoU at http://w3.cost.eu/index.php?id=241&action_number
     =TU1002 and in the presentation from the Action chair attached to the minutes.
     Aud Tennoy and Enrique Calderon informed the MC about the output of the COST Action 356
     which should be relevant for the discussion about the concept of indicator. The book is available at
     http://cost356.inrets.fr/ . In addition, Enrique Calderon mentioned that another book related to the
     elaboration of indicators was also published on the basis of the work accomplished within the COST
     Action 350. Every interested member in that book is kindly invited to ask a hard copy to Enrique
     Calderong.




                                                                                                        5
The MC leaved for the next meeting the discussion about the allocation of the members and the
      leadership for the different WGs. The MC will appoint by written procedure the leader and co-leader
      for WG1 at the latest by 31 October 2010.
      The MC appointed a Steering or Executive Committee constituted by the Chair, the Vice-Chair, and
      the WG leaders. The Executive Committee will be in charge of several operational aspects such as
      the selection and approval of the STSMs.

10.          Budget Plan
      The Science Officer asked the Chair to build an annual work plan and budget plan for the following
      period 1 January 2011 until 31 December 2011; and to send it to COST Office by 15 November
      2010.
      The Science Officer indicated to the MC to base the budget plan on 60 000 €/year for the scientific
      activities (considering the number of parties involved already in the COST Action) and to use the
      average outlay of 800 € for a person attending a meeting.
      Guidelines for sharing the scientific budget are provided in the SO’s presentation (attached to the
      minutes). The MC is invited to base the detailed Work & Budget Plan on these guidelines.
      The MC approved to allocate 2000 € per year to build and maintain the Website of the COST Action
      TU1002. The MC will decide in the coming weeks which institution will take care of the Website.
      The MC approved also to give 15% overheads to the Grantholder to handle the Financial &
      Scientific Administration and Coordination related to the activities of the COST Action TU1002.
      Therefore, 15% of overheads will be added to the total budget leading to a total budget of 69 000 €.

11.          Place and date of the next meetings
      The SO invited the participants to schedule the next meetings for the COST Action.
      The MC agreed on the following time schedule for the coming meetings.


      Meeting                     Date                             Place
      MC + WGs                    17-18/02/ 2011                   Porto (PT)

12.          Miscellanous
      The MC reviewed the following non COST Application and unanimously approved it:
         -    School of Built Environment, Curtin University, AU (Professor Carey Curtis).


13.          Closing of meeting
      Thierry Goger thanked all the participants for their attendance, wished all success to the COST
      Action TU1002 and closed officially the meeting.
                                                          ***




                                                                                                        6

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Minutes kick off meeting-tu1002

  • 1. Brussels, 11 October 2010 COST Action TU 1002 “Accessibility instruments for planning practive in Europe” Kick-Off Meeting Minutes 6 October 2010 (15:30 – 17:30) 7 October 2010 (09:30 – 12:00) Venue: MCE Local host: COST OFFICE Thierry Goger & Carmencita Malimban
  • 2. AGENDA 0. List of participants 1. Welcome 2. Approval of the agenda 3. Status of the Action 4. Presentation of the delegates 5. General information on COST mechanism and the funding and reporting of coordination 6. Agreement on the internal rules of procedure for the MC 7. Election of the Chair and Vice-Chair 8. Selection of the Grant Holder and two Financial Rapporteurs 9. Working Plan for the Implementation of the COST Action 10. Budget Plan 11. Place and date of the next meetings 12. Miscellanous 13. Closing of meeting 2
  • 3. TERMS OF REFERENCE 0. List of participants Country Official MC delegate Present Apology Absent Belgium Prof. Jacques Teller X Belgium Prof. Anne Verhetsel X Czech Republic Karel Schmeidler x Denmark Prof. Peter Nass X Denmark Dr. Thomas S. Nielsen X Finland Prof. Raine Mantysalo X Finland Dr. Anssi Joutsiniemi X Germany Prof. Juergen Gerlach x Greece Prof. Vasileia Trova X Greece Prof. Magda Mavridou X Italy Enrica Papa X 3
  • 4. Italy Prof. Dr. Matteo Tabasso X Italy Dr. Elisabetta Virtale X Netherlands Dr. Marco te Brommelstroet X Netherlands Prof. Luca Bertolini X Norway Ms. Aud Tennoy X Norway Ms. Tanu Priya Uteng X Poland Dr. Lidia Zakowska X Poland Prof. Wieslaw Starowicz X Portugal Dr. Cecilia Silva X Portugal Mr. Nuno Norte Pinto X Spain Dr. Rosa Arce Ruiz X Spain Dr. Enrique Calderon X Sweden Dr. Alexander Stahle X Sweden Dr. Lars Marcus X United Kingdom Prof. Angela Hull X United kingdom Mr. Derek Halden X COST OFFICE Science Officer Dr Thierry Goger X COST OFFICE Administrative Officer Mrs Carmencita Malimban X DC_TUD Rapporteur Willy Husler X 1. Welcome The Science Officer (SO) for the Domain Transport and Urban Development, Thierry Goger, welcomed all the participants. He introduced his Administrative Officer (AO) colleague, Carmencita Malimban, and himself. 2. Approval of the agenda Thierry Goger presented the agenda already sent by the COST Office to all members with the official invitation. The agenda was adopted unanimously by the members. 3. Status of the Action Thierry Goger presented the status of the Action. The information is available at http://w3.cost.eu/index.php?id=241&action_number=TU1002 under the Action Fact Sheet. 4. Presentation of the delegates The Science Officer invited each member to present itself and its main field of activities. All members introduced themselves and their link with the COST Action. 4
  • 5. 5. General information on COST mechanism and the funding and reporting of coordination The Science Officer presented a power point presentation on this issue. This presentation is attached to the minutes. 6. Agreement on the internal rules of procedure for the MC Each member was given a copy of the procedure. The rules of procedure were approved by the MC without any exeption. 7. Election of the Chair and Vice-Chair Thierry Goger invited the participants of the management committee (MC) to proceed with the election of the Chair and the Vice-Chair of the COST Action. Cecilia SILVA (PT) was elected Chair of the COST Action. Luca BERTOLINI (NL) was elected Vice-Chair of the COST Action. 8. Selection of the Grant Holder and two Financial Rapporteurs The SO informed the MC members that the COST Action will migrate to the COST Grant System as from 1 January 2011. The MC approved the following Grant holder: University of Oporto (Faculty of enginnering), Rua Dr Roberto Frias, Porto, Portugal. In case the university of Oporto cannot operate the COST Grant, the MC approved as an alternative the University of Amsterdam as Grant Holder. The grant holder will provide COST OFFICE with all necessary details for the signature of the COST Grant Contract by 15 November 2010. The MC appointed the two following Financial Rapporteurs: - Angela HULL (UK) - Enrique CALDERON (ES) 9. Working Plan for the Implementation of the COST Action The Action Chair and Vice-Chair took over the floor and asked the participants to give their expectation from the Action. They reminded also the objectives and the organisation of the COST Action. The details can be found in the MoU at http://w3.cost.eu/index.php?id=241&action_number =TU1002 and in the presentation from the Action chair attached to the minutes. Aud Tennoy and Enrique Calderon informed the MC about the output of the COST Action 356 which should be relevant for the discussion about the concept of indicator. The book is available at http://cost356.inrets.fr/ . In addition, Enrique Calderon mentioned that another book related to the elaboration of indicators was also published on the basis of the work accomplished within the COST Action 350. Every interested member in that book is kindly invited to ask a hard copy to Enrique Calderong. 5
  • 6. The MC leaved for the next meeting the discussion about the allocation of the members and the leadership for the different WGs. The MC will appoint by written procedure the leader and co-leader for WG1 at the latest by 31 October 2010. The MC appointed a Steering or Executive Committee constituted by the Chair, the Vice-Chair, and the WG leaders. The Executive Committee will be in charge of several operational aspects such as the selection and approval of the STSMs. 10. Budget Plan The Science Officer asked the Chair to build an annual work plan and budget plan for the following period 1 January 2011 until 31 December 2011; and to send it to COST Office by 15 November 2010. The Science Officer indicated to the MC to base the budget plan on 60 000 €/year for the scientific activities (considering the number of parties involved already in the COST Action) and to use the average outlay of 800 € for a person attending a meeting. Guidelines for sharing the scientific budget are provided in the SO’s presentation (attached to the minutes). The MC is invited to base the detailed Work & Budget Plan on these guidelines. The MC approved to allocate 2000 € per year to build and maintain the Website of the COST Action TU1002. The MC will decide in the coming weeks which institution will take care of the Website. The MC approved also to give 15% overheads to the Grantholder to handle the Financial & Scientific Administration and Coordination related to the activities of the COST Action TU1002. Therefore, 15% of overheads will be added to the total budget leading to a total budget of 69 000 €. 11. Place and date of the next meetings The SO invited the participants to schedule the next meetings for the COST Action. The MC agreed on the following time schedule for the coming meetings. Meeting Date Place MC + WGs 17-18/02/ 2011 Porto (PT) 12. Miscellanous The MC reviewed the following non COST Application and unanimously approved it: - School of Built Environment, Curtin University, AU (Professor Carey Curtis). 13. Closing of meeting Thierry Goger thanked all the participants for their attendance, wished all success to the COST Action TU1002 and closed officially the meeting. *** 6