Demonstration of an example excel spreadsheet for e-marking. Features whole course grade tracking, marking via rubrics, slider/scales and auto comments. Comment banks and bulk printing to PDF of student feedback. The set of excel workbooks featured in these slides is a branch of the Computer Aided Feedback & Assessment System (CAFAS), in particular the CAFAS Excel prototype version, See http://cafas.pbworks.com/Home The original CAFAS project was funded by the Carrick Institute of Higher Education Australia Grant (2006-2007) [later the Australian Learning and Teaching Council and now Office of Learning and Teaching] lead by Martin Freney (PI) and Denise Wood at University of South Australia. The original CAFAS project includes CAFAS online and the CAFAS excel prototype . The improvements featured in this set of workbooks are by Mathew Hillier. All work is produced under the Creative Commons Attribution-Noncommercial-ShareAlike 2.5 Australia Licence: http://creativecommons.org/licenses/by-nc-sa/2.5/au/

1. e-Marking
Using Excel
Dr Mathew Hillier
Lecturer in Higher Education, TEDI, University of Queensland
Contact: mathew.hillier at gmail.com

2. Acknowledgements
The set of excel workbooks featured in these slides is a branch of the
Computer Aided Feedback & Assessment System (CAFAS), in
particular the CAFAS Excel prototype version, See
http://cafas.pbworks.com/Home
The original CAFAS project was funded by the Carrick Institute of
Higher Education Australia Grant (2006-2007) [later the Australian
Learning and Teaching Council and now Office of Learning and
Teaching] lead by Martin Freney (PI) and Denise Wood at University
of South Australia.
The original CAFAS project includes CAFAS online and the CAFAS excel
prototype .
The improvements featured in this set of workbooks are by Mathew
Hillier.
All work is produced under the Creative Commons Attribution-
Noncommercial-ShareAlike 2.5 Australia Licence:
http://creativecommons.org/licenses/by-nc-sa/2.5/au/

3. Features Overview
• An e-Marking tool based on MS Excel (not tied to the Internet).
• Whole of class tracking across multiple assessments via linked
workbooks.
• Enter data only once.
• Each assessment set-up using templates.
• Using a marking sheet or rubric style concept.
• Each assessment item can have multiple number of criteria,
weighting etc.
• Auto generation of separate sheets for each student.
• Marking using sliders/scales (optional numeric entry)
• Quick comment selection (from your comment bank) with
customisation on the fly.
• Print all student sheets to separate PDFs (to send as feedback).
• Generate a final course grade spreadsheet for upload to LMS.
• Open source and fully customisable.

4. Data flows
Course workbook
collates marks and
calculates final grades.
Each assessment item has a
workbook listing all students in
the course. Names sourced
from the course workbook.
Each student has a
marking sheet for
individual feedback.
Breakdown. Grad quals.
Insert auto comments - editable Evaluate by sliders.
on-the-fly. Sourced from Enter data only once.
comment bank.

5. Course workbook
Collates marks and calculates final grades.
Establish the number of assessments in the course and their weighting.
Provides the master student name/id list (to be used in each assessment workbook).
Individual marks for each assessment drawn from the separate assessment workbooks.
* Student names and IDs are fictitious.

6. Assessment workbook
Each assessment item has a
workbook listing all students in
the course.
The names are sourced from
the course workbook.
Marks are sourced from
individual student sheets.
Bulk printing of student sheets
to individual PDFs

7. Student assessment sheet
Each student has a marking
sheet for individual
feedback. These are set up
using a template and then
created automatically for
each student.
This example shows
 applicable graduate
qualities (top-right corner)
 multiple criteria,
 weighting of criteria,
 penalties,
 marking a criteria with a
slider/scale or by numeric
entry
 tick to insert comments
from bank (customisable
on the fly)
 Print to PDF button (single
sheet print)

8. Comment bank
Initial comments developed for each criteria.
These are then set-up on the assessment template prior to duplication for each student.
New / additional comments can be added to the bank during marking and accessed via
dropdown menus on the assessment sheet (the template can then be adjusted for
subsequent offerings of the assessment).
Comment banks can be shared between markers to increase inter-marker consistency.

9. Example download
An example collection of workbooks
Course folder for a given semester
Actual workbook used
for marking with
individual student sheets
Blank workbook used to
set-up the assessment
Course workbook. Contains
template each semester
master student list. Collates
grades for each assessment and
calculates final course grade. Instructions for the
marker.
Readme for
set-up
instructions.
Download an example workbook set from (Note! this software is ‘pre-relase’ standard).
http://www.transformingassessment.com/emarking.zip

10. Additional
Group wide grade statistics available as charts for each assessment and final course grades.
Further help and guidance is provided in readme files and within the workbooks/sheets
themselves.
Requirements / Notes
• Requires M.S. Excel (it works with 3003 and 2007 versions).
• Functions such as student sheet duplication and bulk printing requires macros to be
enabled.
• You will need to ‘permit content’ and ‘update links’.
• Requires Acrobat Distiller to produce bulk PDFs (in future the use of a free PDF printer/or
distiller is planned – but individual sheets can still be printed using any free PDF print
driver using the standard print command).
• Requires a once only edit of the macro to specify the location of the distiller application
on your computer
• Assessment workbooks and the course workbook need to be manually linked on first
use/set-up (student name lists and assessment totals), and for each subsequent offering
use (i.e. Copy the workbook collection to a new folder for the next semester and re-link).
• Additional customisation to match your institution’s nomenclature, e.g. for grade
labels/divisions, graduate qualities and the final grade sheet to match your LMS format,
header/footer labels/logos.