2. Time Management
DEFINITION
Time management is the act of
taking conscious control over the
amount of time spent on specific
activities.
You exercise time management to
increase productivity, effectiveness
and efficiency.
You practice skills and use tools and
techniques to aid you when
accomplishing tasks, projects or are
working toward goals and deadlines.

3. Why Do We Need TM?
To save time.
To reduce stress.
To increase our work output.
To have more control over our job responsibilities.

4. How To Use time
Effectively
Effective planning.
Setting goals and objectives.
Setting deadlines.
Delegation of responsibilities.
Prioritizing activities as per their importance.
Spending the right time on the right activity.

5. Time Management
Process
Cost your Time.
Making activity logs.
Goal setting.
Planning.
Prioritizing.
Scheduling.

6. 1,Costing your Time
Understand the true value by calculating your cost
per year
Cost per year=(salary + taxes +office space + office
equipment + profit you generate)

7. 2,Making Activity Logs
Make a realistic estimate of time spend during day on
job orders.
Pinpoint the critical areas.
Finding the high yeilding time of our day.

8. 3,Goal Setting
Setting lifetime goals help to chart your life course
and your career path.
Breakup your lifetime goal in smaller goals.
Make a daily To-Do list.
Revise and update your list on daily bases and judge
your performance.

9. 4,Planning
Draw an action plan –A list of things that need to be
done to achieve your goals

10. 5,Prioritizing
Make a To-Do List.
Consider the value of the task before to do it-
Is it worth spending your time and company resources.
Prioritize your task-
The most important jobs should be completed first
followed by other jobs.

11. Scheduling
Make a realistic estimate of how much you can do.
Plan to make the best use of the available time.
Reserve some contingency time to deal with
‘unexpected jobs’.
Minimize stress by avoiding commitment by yourself
and others.

12. Time Management
Matrix

13. How To Manage Time
1.Prepare yourself first,
by taking 30 minutes of
your time to fix yourself
something to eat and relax.
Assign realistic priorities to each
task.

14. How To Manage Time
2.Balance your effort.
Work on small portions every
day of work that will be due
by the end of the week, starting
with the most important tasks first.

15. How To Manage Time
3.Focus on your most productive
time of day.
Some people work better in the
morning, and some are more focused in
the evening.

16. How To Manage Time
4.Manage time in increments.
Play a game with yourself by
competing against the clock.
Work in fifteen minute, half hour
or hour intervals followed by a 10
minutes

17. How To Manage Time
5.Take a break. Clear your mind
and refresh yourself to refocus.
Decide beforehand on a 5, 10 or 15
minute break and stick to that
decision

18. How To Manage Time
6.Keep track of your progress.
Cross things off the list as they
are completed.

19. How To Manage Time
7.Reassess the list.
Rewrite and prioritize your list
on a regular basis.

20. How To Manage Time
8.Leave time for fun.
While there are times when we
just need to power through a large
project, it's important to give
yourself time to let loose

21. How To Manage Time
9.Sleep for 7-9 hours every
night. Getting the proper amount
of sleep will help keep you alert
and energetic, able to think clearly,
and function at a high level

22. Achieve your goals
Be your own judge and your own motivator
Make Time Management Your Tool For Success.