2. Disaster Happens!

3. Backing Up Your Data
Protecting and Securing your
Systems & Data
Disaster Recovery Planning

5. Backups:
Would you suffer financial hardships if you
experienced a loss of data?
What data exists on your computers that would be
difficult, if not impossible, to recreate in the case of
loss or damage?
A proper backup consists of multiple copies of
data stored in different locations. If the only
backup of your data sits on the shelf beside your
computer and there’s a fire or theft, chances are
your backup is going to be lost as well.

6. Offsite Storage and Online
Backups
Carbonite, Mozy, MyPCBackup,
SoHo Remote
File Synchronizing
iCloud, SkyDrive, SugarSync
01100100011
011

7. In 2009, 7,500 users of online backup provider
Carbonite found out the company lost their
backups.
Amazon Cloud Service crash loses customer
data in 2011
Megaupload, out of business in 2012,
customers lose access to all their data
Cloud storage and backup is one tool
to use in your data backup strategy,
but do not rely on it as the be all
answer to your data backups

8. Local Backups
Utilize local backups along with
the cloud to maintain multiple
copies of data stored in different
locations

9. Image Backups

10. • Image backups create a mirror
image copy of your computer,
• Image backups protect you from
hardware failures and severe data
corruption from viruses or other
malware.
• With an optional “restore to
dissimilar hardware” an image
backup can protect you from loss
from theft, fire etc. by enabling a
full restore to newer or different

11. For the Small Business, Online
Cloud Backups combined with Local
Image Backups provide your best
defense against catastrophic data
loss and prolonged recovery time in
the event of disaster!

12. Don’t be this guy!

13. Secure your Data
 Install a firewall between you and the Internet
 Install and maintain antivirus/antimalware software
 Mac users, you are not immune!
 Use strong passwords on all computers and web
services
 Utilize encryption with sensitive data on mobile
devices, offsite data storage, email containing
sensitive attachments or content and other methods
of data transmission

14. Secure your Data
 Physical safeguards; lockup data backups,
logoff/lock computers or shutdown, remove from
areas with public access
 Keep plastic sheets or trash bags close by in case of
water leaks or sprinkler activations
 Elevate computers off the floor to protect from flood
& floor washings

15. Business Continuity Planning
 Continuing operations during and after a disaster
Lighting, power surges/sags and outages
 Protect computer equipment with battery backups
(Uninterruptible Power Supplies) or minimally, surge
protectors
 Emergency generator power
 The wrong generator can damage sensitive electronics
 Generators should include Automatic Voltage Regulation
(AVR), better, Digital AVR or best for computers, Inverter
technology

16. Super-Quiet EU series.
More about generators…
Power output quality of brushless, AVR and Inverter
generators

17. Business Continuity
 Internet access and communications when the lines
are down
 3G/4G data service from your cell phone provider
 Smartphone WiFi “hotspot”
 “MiFi” devices
 Connect your wireless PC’s, laptops, tablets and other
devices through a smartphone or MiFi device
 Check that your business phone service can forward
calls to your cell phone, home or temporary office
space

18. Business in the Cloud
 Before disaster strikes, move your business applications to the cloud
 Cloud Services or Software as a Service (SaaS)
 E-mail, messaging and collaboration
 Microsoft Office 365, Google Apps
 Accounting, inventory, POS, Merchant services
 Quickbooks online
 Netsuite (ERP)
 Credit card processing from your smartphone or iPad
 Project Management
 Sales/Marketing/Customer Relationships (CRM)

19. Business in the Cloud
 Utilize colocation facilities to host your servers or provide a hot
or warm backup site
 Secure facilities, hardened building structures
 Backup battery and generator power
 Multiple Internet carriers
 Geographic diversity
 Disaster Recovery Service Providers
 Temporary office space
 PC’s workstations and servers (cold backups)
 Generators
 Satellite communications
 DRaaS
 Hosted Virtual Machine snapshots of the servers at your
data center or business location

20. Disasters are not always the result of high
winds and rain. In the past two years, 52% of
businesses experienced an unforeseen
interruption, and the vast majority (81%) of
these interruptions caused the business to be
closed for one or more days.
Source: 2009 Disaster Recovery & Business Continuity
Survey

21. Thank you!
www.soho-consulting.net
781-261-3173
info@soho-consulting.net