Aims

Presenter:
MindQuad Solutions Pvt. Ltd.

Saturday, March 17, 2012

203, President Plaza, Near Thaltej Circle, S. G.
Highway, Ahmedabad-380054.

Call : +91.9377723253, 079 40009209
Email : info@mindquad.net
Website : www.mindquad.net

Advanced Institute Management System

A comprehensive and user friendly software designed specifically for :

 Campuses
 Colleges
 Schools
 Business Schools
 Information Technology Institutes
 Tutorials & Coaching Classes


Login


Modules

Company / Institute / Franchisee Examinations & Results Analysis

Marketing Management Inventory Management

Admissions Management Library Management

Fee Management SMS / Email Alerts

Academics Management Student Information Portal

Employee Management System Management


Setup & Configuration
Masters Setups
Company Subject Map Role-Operation
Institute Chapter Setup News items
Branches Semester Setup SMS / Email templates
Franchisee Course Module Configure Our Links for homepages
Country Eligibility Map Employee to Branch, Position, Role
State Checklist Map Batch (es) with Course
City Assignment
Area Drive
Holiday Room
Employee Session
Designation Batch
Department Activity
Employment Fee Head
Type Fee Structure
Roles Tax Structure
Operations Bank
Available Status Fee Status
Inquiry Source Exam
Qualification Contact
Course Group Unit Of Measure
Course Type Item Group
Specialization Product Category
Course Item
Additional Course Vendor


Institute & Franchisee Management
Create un-limited institutes or corporate bodies
Create un-limited branches within an institute or a corporate
Create un-limited franchisees within an institute or a corporate
Allow franchisees to create un-limited branches within their own domain
Reports

System Management
Manage Departments, Roles, Operations, Users, Branches, and Franchisees
Manage and apply statutory taxes
Manage System Users Logins
Manage Holidays
Manage Drives
Manage multiple SMS and Email templates
Batch Transfer / Centre Transfer Requests
Reports


Manage number of institutes / franchisee / branches / affiliations


Institute Master Details


Franchisee Master Details


Add / Edit Branches for Institute or Franchisee


Manage Affiliations and map it with Institute / Branches


Home page of the user after log in

View Enquiries Pending for
Search for Students by Name View Follow-ups scheduled
Counseling
for today
Change your online status – Available, View Post Dated Cheques to
Busy, On Phone, etc. You can have any be deposited today
Change Branch – A user can choice
number of Statuses of your be
assigned to multiple branches

Main Menu – The Items in the Menu Define Quick Links, i.e. a user may want to have
will vary as per User roles and rights an Enrollment Form & Fee Collection Form here as
it may be his/hers routine work

START
Student Enrollment Process STUDENT
ENROLLMENT

Receive Inquiry at
Reception – Phone /
Walk-in
The system checks for a
duplicate record

Make Student Inquiry Student Personal
Information, Course
Interested, References,
Eligibility Check, etc.

Transfer
Inquiry to
Counsellor

Counseling Process
Update Inquiry Details
Enter & Maintain Follow-
up records

No
Student Enrollment
Close Inquiry Confirmed

Yes

Admission /
Enrollment Process Check Admission Criteria
and required Documents,
Make Enrollment from
Inquiry, Collect Fee, Assign
Batch

FEE
MANAGEMENT


Admissions Management
Create Inquiry – Phone / Walk-in

Manage prospect student flow – receptionist to Counselor(s)

Counseling – Eligibilities check, gather student data, etc.

Create / Track Follow-ups after Counseling

Registration – University Forms, Documentations, Fee Structure, Advance payments etc.

Fee Heads, Fee Structure for Courses

Variable payment plan for students (different installment plans for a particular course)

Re-registration in subsequent semesters, lateral admissions etc.

Fee Collections, Late Payment Charges, Managing Cheque Returns, Printing Receipts etc.

Managing Student Breaks during the course, Transfer to and from other University affiliates.

Managing the Student Record till the completion of Course.

Reports


Verifying a Walk-in or Phone Inquiry for duplicate record


Make New Inquiry


Make New Inquiry…..contd.


Walk-in / Phone Inquiry Forward to Counselor


Inquiry List with the Counselor


Add / View Follow-ups


View / Update Today’s Follow-ups


Report showing Inquiry / Enrollment Status Course / Inquiry Type / Course Type – wise


Student Enrollment – derived from the Inquiry details + additional details to be entered


Allocate Enrolled Students into pre-defined Batches: individually or in bulk


List of Enrolled Students


Student Admission Details


Managing Students taking a break between semesters


Re-registration process for subsequent semesters


Setting up different Fee Heads


Setting up different Fee Structures using combination of Fee Heads


Setting up Tax Structures to be associated with Fee Heads


Setting up Banks


Collect Fee


Collect Fee…..contd.


Collect Fee…..contd. --- Showing Payment Mode details / Cheque Returned details


Collect Fee…..contd. --- View / Print Receipt (2 Copies printed)


Fee Status


Academics Management
Drive-wise / Course-wise / Semester-wise Batch Management

Batch-wise, Course-wise, Subject-wise, Topic-wise session planning

Session Planning with respect to Rooms availability and Capacity as well as Faculty

Track Sessions, Allow Proxy sessions, re-structure session plans after deviations

Track Student Attendance

Track Student Assignments, Projects, Class Participation, etc

Manage Student transfer between batches

Prepare Internal Assessments for each student

Setup Exams

Prepare Exam Schedules

Assign Marks

Reports


List of Batches which have commenced


List of Batches which have ended


List of Batches – Course / Course Type / Semester - wise


Session Plans --- Affiliation / Drive / Course / Semester - wise


Map Session Plans to a single or number of Batches


Faculty-wise Session Planning Calendar


Planning Sessions


View / Add Session Plans


View / Update Daily Work


View / Update Daily Work….. Contd.


Manage Student Attendance – Faculty / Batch / Semester / Lecture - wise


Student Attendance Report


Transfer Student from One Batch to Another


Plan / Track Extra-Curricular Activities


Setup Assignments


View Student Assignments


View Student Assignments….Contd.


View / Submit Student Assignments


View / Assign Marks for Student Assignments


Student Assignment Assessment Report


View / Schedule Examinations


Batch-wise Examinations


Examinations Room – Student Sitting Plan


Examinations Room – Student Attendance


View / Update Student Examinations marks


Student Examinations Assessment Report


Marketing – Contact List


Marketing – Plan / View activities for marketing personnel


Marketing – View / Edit activities for marketing personnel


Marketing – View / Edit / Add activities for marketing personnel


Marketing – Make Student Inquiries during marketing activities


Marketing Activity Report


Marketing – Pending Inquiries


Inventory Management
Manage Vendors

Manage Items, Item Groups, and Product Categories

Manage Stock Locations

Receive Purchased Materials

Issue Materials to Employees, Students, Rooms, etc.

Manage Material Returns to Vendors

Manage damaged stocks

Track Warranties

Reports


Inventory – Items Master (Add / Edit / Delete)


Inventory – Add Purchases – Enter Serial numbers / Warranties if required


Inventory – Issue / Track Inventory to Employees / Students / Rooms / Labs


Inventory – Item Ledger


Library Management
Manage Book stocks – Purchase Inward / Discard

Setup Rules

Category and Shelf Management

Book Issue / Returns

Manage Overdue, Late Return Penalties, Damage / Lost Condition Penalties

Reports


Library – Book Category Master


Library – Book Group Master


Library – Authors Master


Library – Publishers Master


Library – Editions List


Library – Books Master


Library – Setup Cupboard / Shelves


Library – Setup Rules


Library – Book Purchases


Library – Book Purchase Report


Library – Books Issue List


Library – Late Returned Books Penalties list


Library – Books Waiting List


Student Information Portal
Student Logins

Student Records – Attendance, Course Curriculum, Sessions, Exam Schedules, Fees & Installments,
Assignments / Projects submissions

Student News, Circulars, Notices, Case Studies, Information Sharing Forum & Blog

Online Leave Application

Manage Student Personal Information

Batch Transfer / Centre Transfer Requests


Student Portal - Complete Student Profile


Student Portal - Complete Student Profile…..Contd.


Student Portal - Session Time Table


Student Portal - Course Subjects List


Student Portal - Exam Schedules


Student Portal - Issued Books List


Student Portal - Issued Items List


Student Portal - Leave Applications


Student Portal - Activity List


General - Inquiry Source Master


General - Education Stream Master


General - Area Master


General - Holidays Master


General - Qualifications Master


General - Department Master


General - Designation Master


General - Employee Master


General - Role Master


General - Operations List


General - Setup quick links visible on user home page (different for each role)


General - Map Role-Operations


General - Map Role-Operations…..contd.


General - Setup SMS / Emails templates


General - Course Group Master


General - Course Type Master


General - Course Master


General - Course Modules Master


General - Subjects Master


General - Chapters Master


General - Topics Master

Thank You !
Saturday, March 17, 2012

203, President Plaza, Near Thaltej Circle, S. G.
Highway, Ahmedabad-380054.

Call : +91.9725 338891
Email : devaang@mindquad.net
Website : www.mindquad.net

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