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In business. . .
Computers are used for all aspects of running
a business. Computer use in a business enhances
productivity and provides results that might not
otherwise be possible. Businesses use computers
to keep records, develop budgets and forecasts,
prepare marketing documents, research and stay
in contact with other employees and customers.
Businesses should look at their operation and
ensure that they are using their computers to the
The first computers used by businesses were
room-filling that were so expensive, they could
only be afforded by the largest and richest
companies. Today, even the smallest company
has a computer perched on almost every desk,
and each one of those computers has many
times the processing power of those old, early
dinosaurs. Computers today have become vitally
important to every segment of business
Computer programs such as QuickBooks and
other accounting programs allow businesses to
keep detailed records. These programs track
accounts payable, accounts receivable and sales.
They also provide an easy and quick way for a
business to send out invoices to customers and
handle payroll functions. Back office productivity
and accuracy can increase greatly when using an
Budgeting and Forecasting
Computers can be used to prepare detailed
budgets and corporate forecasts. Inexpensive
accounting programs allow even people with
limited computer knowledge to develop detailed
budgets that will help keep the company on
track. They can also be used to forecast future
sales and business expansions. Spreadsheet
programs such as Excel can also be used for
budgeting and forecasting.
Prepare Marketing Documents
There are a wide variety of programs that
allow businesses to easily prepare dynamic
marketing documents. Adobe Photoshop
provides many templates that users can
manipulate to produce eye-catching custom
marketing materials. These programs make it
easy for people who do not have a creative
background to prepare professional-looking
documents quickly and painlessly.
The Internet offers a tremendous amount of
information that a business can use to maintain
an edge. Businesses can use the Internet to
research its competitors' products and prices by
studying their websites. They can also get a
glimpse into how customers view their own
products by reading customer reviews on sites
such as Amazon. When launching a new product
a company can perform market research using
online questionnaires and surveys.
One of the biggest benefits of the computer in
the workplace is the enhanced communication they
provide. Coworkers can easily communicate with
each other through email. Customer service
departments can use email and instant messaging
services to communicate effectively with customers.
Web conferencing provides a cheap alternative to
meetings for companies. Instead of travelling to a
meeting attendees can join a meeting from their
office. Businesses can also use email and websites to
advertise their products and services.
Far from simply sticking a copy of the order
form into a file drawer, computerized order
tracking today involves following the order
through every step from receiving it from the
customer to delivering the goods or services to
the customer's door. This allows not only for
unprecedented monitoring and control of the
entire process, but also the gathering of useful
analytical data at every step.
Whether a company is engaged in manufacturing
or just distribution, many of the activities of a typical
shop floor have been enhanced--and in some cases,
totally automated--by computers. Manufacturing
assembly is often done by computerized robotic
machinery. Packing, weighing and labeling of goods
for shipping is often an automated affair, as is the
creation of all necessary shipping documents.
Computers can even indicate how each individual
truck trailer should be loaded to allow the most
efficient unloading at the various stops on the