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29 de Abril de 2008                  PRE-ASSESSMENT


                   THE TIME MATRIX                     The Time Matr...
29 de Abril de 2008           PRE-ASSESSMENT




Quadrant I. This represents things that are both     Quadrant III. This i...
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Teste Franklin Covey Ton Ppa Survey

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Time Management of Franklin Covey Brasil

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Teste Franklin Covey Ton Ppa Survey

  1. 1. 29 de Abril de 2008 PRE-ASSESSMENT THE TIME MATRIX The Time Matrix URGENT NOT URGENT The Time Matrix consists of four quadrants, each defined by its relationship to urgency and I 22% 47% II importance. Important • Importance. This identifies activities that contribute to your highest priorities. Your priorities reflect your personal values and move you forward in areas that you care about. Not Important • Urgency. This identifies activities that are pressing or time-sensitive, which must be acted upon “right now.” Urgent things can be important, and vice- III 10% 22% IV versa. However, we often assume something is important simply because it is urgent. Problems arise when urgency replaces The diagram above shows your score on the importance as the dominant factor in our lives. FOCUS: Achieving Your Highest Priorities Pre- Assessment. It represents the relative weighting of time and energy you place in each of the four THE TIME MATRIX quadrants of the Time Matrix. URGENT NOT URGENT The overall goal is to spend most of your time in Quadrants I and II, with as much time as I II Important possible in Quadrant II. The higher your score in * Preparation this quadrant, the greater your ability to identify, * Crises * Prevention focus on, and achieve your highest priorities. * Pressing problems * Planning * Deadline-driven * Relationship building Quadrant II is the key to life balance, projects, meetings, * Re-creation productivity, quality of life, and overall reports * Values clarification effectiveness. Not Important Strategies for increasing the amount of time you * Needless interruptions * Trivia, busywork spend in Quadrant II will be discussed in the * Unnecessary reports * Irrevelant phone * Unimportant meetings, calls, mail, e-mail workshop. You should print this report and phone calls, mail, * Time-wasters bring it with you to the FOCUS: Achieving e-mail, * "Escape" activities Your Highest Priorities workshop as a reference. III * Other people's minor issues * IV Excessive TV, Internet, relaxation Page 1 of 2
  2. 2. 29 de Abril de 2008 PRE-ASSESSMENT Quadrant I. This represents things that are both Quadrant III. This is almost the phantom of QI. “urgent and important.” This is where we It includes things that are “urgent but not manage, produce, and bring our experience and important.” This is the quadrant of judgment to bear in responding to critical needs “deception.” The noise of urgency creates the and challenges—not a bad thing. Quadrant I illusion of importance. But the actual activities, (QI) is where we handle an irate client, meet a if they are important at all, are important only to deadline, repair a broken machine, undergo someone else. Many phone calls, meetings, e- heart surgery, or take care of a hurt child. It is mail messages, and drop-in visitors fall into this the quadrant of “necessity”, but realize that category. Many people spend a lot of time in some things become necessary (or urgent) due this quadrant, running from urgency to to procrastination or our own lack of planning. urgency, thinking they are really in QI. We may be spending more time than necessary there—actually creating QI demands by Quadrant IV. This quadrant represents spending too little time in QII. activities that are “neither urgent nor important.” Of course, we really shouldn’t be Quadrant II. This is the “important but not here at all, and most professionals have little urgent” quadrant of optimal effectiveness. time to spend here anyway. But we often Since this quadrant isn’t urgent, it’s easy to default to these activities, participating with neglect it. But QII is where you need to be. It’s little thought to their overall worth. QIV is where you plan; prepare; prevent crises; clarify characterized by excessive TV, Internet your values; build relationships; improve surfing, and games. QIV is not survival; it’s yourself through exercise, education, relaxation, deterioration. This is the quadrant of “waste etc.; empower others; and lead your life in the and excess.” direction of your choice. QII is the quadrant of “productivity and balance.” Because QI is both important and urgent, the only place to find more time for QII is by spending less time in QIII and QIV. Page 2 of 2

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