Management information systems (MIS) gather data from multiple online systems, analyze the information, and report it to aid management decision-making. An MIS consists of hardware, software, organizational procedures, executives, and data processing. It provides advantages like organizational identification, improving the company's image, using customer data, and gaining competitive advantages. The purpose of an MIS is to support efficient management and business planning through the combination of human and computer-based resources.
3. Introduction / Definition
MIS is short for management information system or management
information services.
Management : Management covers the planning control and
administration of the operation of a concern. The top management
handles planning; The middle management concentrates on
controlling; and the lower management is concerned with actual
administration.
Information: Information in MIS means the processed data that
helps the management in planning controlling and operation. Data
means all the facts arising out of the operations of the concern.
Data is processed, recorded, summarized, compared and finally
presented to the management in the form of MIS report.
4. System: Data is process into information with the help of a system.
A system is made up of inputs, processing, output and feedback or
control.
MIS management information system is a computer system
consisting of hardware and software that serves as the
backbone of an organization’s operations. An MIS gathers data
from multiple online systems, analyzes the information, and
reports data to aid in management decision-making.
In a corporate setting, the ultimate goal of the use of a
management information system is to increase the value and
profits of the business
5.
6. Types of MIS
Decision support systems (DSS) are computer program applications used
by middle and higher management to compile information from a wide
range of sources to support problem solving and decision making. A DSS
is used mostly for semi-structured and unstructured decision problems.
Executive information systems (EIS) is a reporting tool that provides quick
access to summarized reports coming from all company levels and
departments such as accounting, human resources and operations.
Marketing information systems are management Information Systems
designed specifically for managing the marketing aspects of the business.
7. • Accounting information systems are focused accounting functions.
Human resource management systems are used for personnel aspects.
Office automation systems (OAS) support communication and productivity
in the enterprise by automating workflow and eliminating bottlenecks. OAS
may be implemented at any and all levels of management.
Enterprise resource planning (ERP) software facilitates the flow of
information between all business functions inside the boundaries of the
organization and manage the connections to outside stakeholders.[7]
Local Databases, can be small, simplistic tools for managers and are
considered to be a primal or base level version of a MIS
8.
9. Components of MIS
Software – It is a group of instructions that refer to perform
certain task. It can be categorized as application software and
system software. Applications software refer to the user
written software and ready made software on the other hand
system software includes operating systems and language
translators.
Hardware – The hardware components of MIS include
various input and output devices that helps in feeding data as
well as displaying the information when required. The input
devices include the Keyboard , Sanner and mouse. The
output devices may be the monitor , printer , network devices ,
and so on.
10. Organizational Procedure – Procedures are sets of rules or
guidelines that an organization establishes for the use of a
computer based information system. The procedure may vary
from one organizational to another. It may also vary from one
department to another as per the requirement. For example;
The working of production department is different from the
working of sale department.
Executive – Executives are the people who utilize MIS. These
people are computer professionals who operate MIS for data
processing to achieve organizational goals like planning and
decision making.
Data Processing – Data processing include converting the
storage data into the required information to take beneficial
actions. Data processing includes mathematical and logical
operations like calculation, sorting, classifying and
summarizing the data. The data processing signifies
processing activities.
11.
12. Advantages of MIS
Organizational Identification : Companies are able to
identify their strengths and weaknesses due to the presence
of revenue reports, employees' performance record etc.
Identifying these aspects can help a company improve its
business processes and operations.
Company’s Image : Giving an overall picture of the company.
Customer’s data and feedback : The availability of customer
data and feedback can help the company to align its business
processes according to the needs of its customers. The
effective management of customer data can help the company
to perform direct marketing and promotion activities.
13. Competitive Advantage : MIS can help a company gain
a competitive advantage.
Time Saving : MIS reports can help with decision-making
as well as reduce downtime for actionable items.
Communication and Planning tool : Acting as a
communication and planning tool.
14.
15. Purpose and Scope of MIS
Combination of Human and Computer : The combination of
human and computer based resources that results in the
collection, storage, retrieval, communication and use of data for
the purpose of efficient management of operations and for
business planning.
Kelly Management Information System : Kelly Management
Information Systems are primarily concerned with the delivery of
information (both internal and external) to organizational members
from the shop floor workers to the management. The purpose of
MIS is to help the smooth running of the business by providing
information on the firms data (such as accounting figures)
employees from different levels will then evaluate this information
so that decisions can be made to ensure that the business
remains competitive and successful.
16. Use of MIS in Administration : MIS have been created to support the
whole range of business's administration and regulatory activities and
can be seen in all parts of the world and in all types of industries both
public and private sector.
17.
18. Conclusion
Information as strategic weapon
Make business more competitive
Support to manager
Established company goals
Identify problem areas
Primary objective to analyze other systems
Automation of human decision making
